Assistant Moves Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What is your day to day?

In a fast paced and dynamic environment, you will manage daily individual move request from end to end as requested ; participate in other projects as required.

• Coordinate scheduled activities with property management, facilities management, all parties involved in relocations, etc

• Role will requires ability to move freely throughout the multi building campus, bending and reaching.

• Work may occur either indoors 90 % or outdoors10% in most weather.

• Primary lead for oversight of in-house movers, and third party move related vendors

• Ensure all project/account activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures

• Coordinate work order and small project execution with vendors, including but not limited to furniture reconfigurations and space enhancements

• Perform pre-move and move day duties to include but not limited to: Pre- and post-move inventory/check-out/check-ins, furniture inventory, hanging move signage and supervising movers

• Ensure all move management activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures

• Coordinate with client representative to provide employees workstations accommodations as necessary

• Should be able to operate standard moving equipment such as a cart, dolly or manual pallet jack. May also operate a golf cart or Cushman vehicle between buildings.

• Occasional lifting of up to 40 lbs.

• Will be required to support other locations in person and virtually (5% travel)

Administrative Function

• Support Maximo CMMS work order management.

• Administer and Manage office Name Tag program.

• Back up assistance for customer Maintenance support for x-31000 calls.

• Furniture

• Review inventory and distribute fairly and equitably, with input from client contacts.

• Meetings

• Attend meetings with clients regarding move requirements. Attend weekly team meetings.

Compliance

• Support audit compliance with facility & financial management, safety and operational policies and procedures.

• Meet or exceed site Key Performance Indicators (KPI's); monitor Service Level Agreements (SLA's) monthly to identify potential challenges and plan corrective actions accordingly.

• Support all Company policies and training requirements regarding safe and efficient operations and work practices.

• Implement and monitor hazard control and team safety practices, ensure compliance.

Desired experience and technical skills

Required

• 3 - 5 years practical experience

• Excellent written and verbal communication skills

• Microsoft Office Suite

• Experience with automated maintenance management system

• Ability to review and understand floorplans in PDF or CAD format

• Strong interpersonal skills with the ability to interact with executive level internal & external clients

• Ability to multi-task and work both in a team and independently

• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business.

• Flexibility with work hours and local travel as needed

• Valid drivers license

• Negotiation skills

• Customer relation skills

• Creative thinking and problem solving

• Ability to learn various JLL and Client systems

• Preferred

• Experience with space data management platforms

• Basic Visio or CAD

Estimated compensation for this position is:

58,000.00 - 85,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site

• Albany, NY, Poughkeepsie, NY

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.