This administrative position is responsible for providing support services to the Maintenance Department Managers and Supervisors and all other site personnel within the Marcus Hook Industrial Complex (MHIC)
Essential Duties and Responsibilities:
Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance ordering, filing, general correspondence, meeting coordination.
Manage the district files & record management retention systems, time sheets, and filing requirements as necessary and required by the different operating and support groups for assigned facilities.
Responsible for clerical tasks required in preparation of routine correspondence and reports.
Process check/payment requests.
Prepare/Collaborate on operating and maintenance work schedules as required with Operations Supervision, for a 24/7/365 operation.
Payroll review, tracking of vacation and overtime, expense reports, reports & budget preparation including purchasing utilizing SAP.
Ability to develop and maintain good working relationships with the demonstrated ability to work as part of a team.
Facilitating and managing Operator Qualification testing & tracking.
Reconcile monthly vendor statements and handle issues with vendors.
Schedule appointments, meetings & travel arrangements.
Collaborate with 3rd party vendors.
Ability to take work direction from various sources and meet the requirements of various different internal and external customers and balance the priorities.
Ability to be multi-dimensional, completing special projects when requested by others.
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Plan/Coordinate company events, visitor meetings and local community outreach programs.
Additionally, support emergency response efforts as a part of the support staff. Other miscellaneous projects and duties as assigned.
Routine expense and project cost tracking
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
A High School Diploma or equivalent including 0-2 years practical experience as an administrative support professional in a fast paced work environment.
Advanced knowledge of office practices and procedures.
Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.
The ability to work in a team environment as well as independently.
Excellent interpersonal, oral and written communication skills, required.
Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity with various management systems including SAP.
Associates or Bachelor's Degree.
Previous experience supporting an executive / senior level manager, highly preferred.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Occasional overnight travel may be required.
Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
Equal Opportunity Employer/Minority/Female/Disabled/Veteran
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.