Assistant Management Analyst

San Diego County Water Authority San Diego , CA 92140

Posted 1 week ago

The Organization

JOIN THE SAN DIEGO COUNTY WATER AUTHORITY!

This recruitment will remain open until 5:30 p.m. on Thursday, April 25, 2019, or until the first 200 applications are received.

The San Diego County Water Authority is an independent public agency that serves as the regional water wholesaler. The Water Authority provides a safe and reliable water supply to 24 member agencies that sustain the region's $220 billion economy and 3.3 million residents.

The Water Authority is executing a long-term strategy to diversify the region's supplies, make major investments in the region's water delivery and storage system, and improve water-use efficiency. Through dynamic leadership, thoughtful planning, and prudent fiscal policies, the Water Authority is cost-effectively managing the region's water portfolio, while continuing to diversify supplies to enhance reliability.

THE FINANCE DEPARTMENT

The Finance Department is responsible for supporting the mission of the Water Authority, the Board of Directors, management, employees, and other stakeholders by providing innovative, proactive, and strategic financial management. Central to achieving this mission is ensuring that there are adequate internal financial controls in place and that financial reports are accurate, timely and in accordance with accounting standards.

THE IDEAL CANDIDATE

The ideal candidate will have a solid understanding of financial analysis, the ability to handle the pressures associated with working in a high performing and highly political environment, and possess strong interpersonal and effective communication skills.

The Position

The Assistant Management Analyst performs routine to moderately complex professional administrative, financial, budgetary, statistical and other management analysis in support of the Finance Department. The candidate selected for this position will assist in conducting fiscal, and administrative studies having department and/or agency wide impacts; analyze organization cash activity and expenditures; monitor treasury and cash management; and schedule and complete procurement activities.

Distinguishing Characteristics

The Assistant Management Analyst is the entry level class in the Professional Management Analyst series. Incumbents perform a variety of analytical work in support of a department or Water Authority-wide program. Assignments are typically received in broad outline form and require incumbents to use judgment in selecting appropriate procedures to solve routine to non-routine problems based on knowledge gained through experience. Projects may include statistical analysis, procedures, budget development, regulatory analysis or other areas specific to the assignment.

REPRESENTATIVE DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.

  • Plans, organizes, coordinates, directs or conducts detailed administrative or management studies relating to the activities or operation of the Water Authority or an assigned department or function.

  • Determines analytical techniques, statistical and information gathering processes and obtains relevant data for analysis.

  • Analyzes and makes recommendations in areas such as staffing, budgeting, cost analysis, cash flow estimates, productivity, work flow and design, contracting, records retention, and procedure development or modification; discusses findings with management and prepares reports of study conclusions; assists in developing program or functional goals and objectives; conducts a variety of special projects and programs related to the functions of the department or specific projects.

  • Assists in monitoring performance and progress in executing departmental goals and objectives; performs analytical assignments in conjunction with detailed tactical or project planning and plan implementation; prepares periodic reports on progress.

  • Assists in review, analysis and administration of the annual department budget, analyzing current and historical trends, evaluating variances and improving cost effectiveness; investigates and evaluates the need for changes in budgetary allocations during the fiscal year; reviews and evaluates purchase requests and justifications.

  • Develops and checks expense and payment of consultant, contractor, and vendor invoices for accuracy.

  • Assists in design and development of report formats to meet management information needs; works with others to develop or modify systems to provide required data; tracks and reports on department purchase orders.

  • Attends meetings with officials of other governmental agencies, business and community groups and the public regarding assigned projects; responds to requests for information from the public on Water Authority or department programs or projects.

  • Assists as project analyst and coordinates planning, analysis and development for special projects and studies.

  • Assists in monitoring performance and progress of grant program requirements and compliance; ensures timeliness of required grant program reporting and financial obligations; ensures the terms of grant agreements are met.

  • Assists in scheduling and completing procurement activities, contract administration, and process improvement to support programs and staff with project execution; ensures procurement and contract documents, amendments, extended service authorizations, and other related items are clear, concise, prepared, and executed in a timely manner to maintain project schedules.

  • Attends and/or facilitates pre-bid meetings, site visits, bid openings, and contractor proposal interviews to ensure fluidity of all meetings; records minutes of site visits to document contractor questions for publishing; drafts notices of award, notices to proceed, and authorization letters to be sent to contractors.

  • Assists in preparing and monitoring purchase order requisitions and ensures timely payments; coordinates and documents project, activity, and source types at time of authorizations to ensure the correct project is charged.

  • Assists in reviewing, certifying, and preparing contract invoices for payment; researches and reconciles discrepancies to ensure proper billing; reviews, prepares, and processes payments with varying retention types to ensure payments are received by vendors according to contract terms.

  • Assists in reviewing, understanding, maintaining, and implementing updates to Water Authority codes, policies, practices, and programs to effectively and efficiently carry out work assignments.

For further details regarding the duties and responsibilities, and qualification guidelines for this class specification, please click on the following link: Assistant Management Analyst

This position has been approved for hire at Step 1 of the salary range. Depending on qualifications, starting salary may be negotiable. Step increases may occur at 6 months, 1 year, and annually thereafter.

Qualification Guidelines

The qualification guidelines generally describe the knowledge and ability required to enter the job in order to successfully perform the assigned duties. Any combination of experience and training that would provide the required knowledge, skills and abilities will be considered.

A Bachelor's degree from an accredited college or university with major course work in business administration, public administration or a closely related field supplemented by two years of professional experience in administration and management analysis; or an equivalent combination of training and experience.

Licenses and Other Requirements

A valid California driver's license and the ability to maintain insurability under the Water Authority's Vehicle Insurance Policy.

Application Procedure

To be considered for this position, please submit an employment application and supplemental questionnaire by Thursday, April 25, 2019, at 5:30 p.m., or until the first 200 applications are received. Resumes will not be accepted in lieu of a completed application and supplemental questionnaire.

All applications and supplemental questionnaires will be evaluated in relation to the criteria outlined in this job announcement. The selection process may consist of an appraisal interview, writing exercise, and/or other appropriate screening devices.

To ensure timely and successful navigation, please consider applying early if you are new to the governmentjobs.com application system. For technical assistance with the online application system, please review the Government Jobs online application guide, or contact their toll-free applicant support line at (855) 524-5627. If you have questions regarding the position, please contact Patricia Duran, Human Resources Analyst, at (858) 522-6663.

The San Diego County Water Authority is an Equal Opportunity Employer and does not discriminate against any person on the basis of race, color, religion, sex (including pregnancy status), gender, gender identity and/or expression, sexual orientation, marital status, age, genetic information, mental or physical disability (whether perceived or actual), ancestry, military or veteran status, citizenship status, medical condition, and/or national origin.


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Assistant Management Analyst

San Diego County Water Authority