Assistant II, Administration

Cardinal Health Auburn , WA 98092

Posted 2 weeks ago

What Administration contributes to Cardinal Health

Administration is responsible for performing a variety of administrative activities in support of functional areas or for specific projects.

Accountabilities:

  • General administrative day-to-day office responsibilities including document creation/updating, meeting scheduling, calendar management, travel arrangements, faxing, expense processing, process outgoing mail, sort incoming mail, copying, overnight shipping, correspondence and file maintenance, etc.

  • Manage stock of office supplies and ordering, maintain mailroom to include copy machine, postage meter and shredding services as needed.

  • Ability to prepare in advance for meetings with agendas, presentations, attendees, conference room, handouts, meals, equipment, etc.

  • Point of contact for regional accounting functions (research invoices).

  • Gather and submit accounting invoices in accordance to standard operating procedures.

  • Contact vendors for payment.

  • Maintain contact list updates (Office Directory, BCP, NLC, Service Center, On Call List, etc.).

  • Ensure regulatory compliance with required posters per Cardinal Health, federal, state and local laws.

  • Serve as contact for Corporate and Region communications to include updating bulletin boards, inserting table tops and door drops.

  • Facilitate New Employee Orientation; serve as Site Champion for HR initiatives, active member of Employee Activities Committee.

  • Coordinate Outreach activities to include regular communication, participation, tracking and evaluation.

  • Point of contact for Healthy Lifestyles programs and Community Relations events.

  • Oversight and tracking for rewards and recognition programs - Gift cards, Employee Birthday/Anniversary cards and cakes, flower delivery orders, seasonal decorating, etc.

  • Recommend, coordinate and track employee recreational and community involvement activities to include registration, shopping for event supplies, food and beverage arrangements, managing camera (this role is expected to attend events).

  • Meeting planning, coordination and communication for weekly Division Update meetings, Kaizen events, Extended Staff meetings, Sales meetings and conferences with VIP's and customers (invites, rooms, projectors, access badges, food, beverages, supplies).

  • Coordinate employee orders and visitor log book

  • Manage service flash communications

  • Ad-Hoc projects and other duties as assigned.

Qualifications

  • High School diploma/GED equivalent

  • 2 to 4 years experience with executive leaders

  • Associates or Bachelors degree preferred

  • Must possess excellent verbal and written communication skills

  • Strong ability to manage and prioritize multiple projects

  • Advanced skills in MS Office programs and Outlook

  • Excellent customer service skills

  • Well-developed analytical and problem-solving skills

  • Flexible schedule availability to work later hours one time weekly

  • Ability to travel overnight to attend training/meetings with advance notice

What is expected of you and others at this level

  • Builds and maintain effective and credible relationships with extended team and business partners.

  • Acts with a sense of urgency; multitasks and reprioritizes work appropriately while meeting deadlines.

  • Holds self accountable to high standards; delivers high quality results.

  • Handles confidential matters with proper discretion.

  • Listens well, is approachable and engaged; Leads by example.

  • Understands customers and internal shareholders' needs.

  • Embraces change quickly and can navigate through ambiguity; looks for ways to improve how things are done.

  • Demonstrates a high level of tact, integrity and confidentiality of privileged information due to the frequency of senior level internal and external contacts and regular exposure to confidential data (Complies with confidentiality policies and procedures).

Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


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Assistant II, Administration

Cardinal Health