Assistant General Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant General Manager

Job Description

We are currently seeking an Assistant General Manager to join our Office Property Management team.

Responsibilities:

• Work alongside the General Manager Manager to assist in managing the commercial office asset. Multi-tasking and flexibility are essential skills needed in this role.

• Creating strategic and collaborative solutions

• You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment. As an Assistant General Manager, you will contribute to the establishment and refinement of work quality, cultural initiatives and best practices to drive results as a team. You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication. Success will be measured by your ability to develop winning strategies for project execution.

• Embracing the human side of business

• You are people focused, seeking out and understanding the needs, perspectives and motivations of clients and team members alike. Your ability to manage client and vendor relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships

Specific Job Functions:

• Administrative/Reporting/HR:

• Oversee completion of monthly, quarterly and annual owner's reports.

• Notify tenant of special projects (i.e. building shutdown), emergencies, or other requests.

• Assist in completing the Operations Audit.

• Conduct staff meetings and participate in Security and Janitorial meetings.

• Oversee Tenant Service Representative and Property Associate positions.

• Develop performance objectives and perform mid-year and year-end performance reviews for all.

• Maintain all personnel folders.

• Approve all timesheets, distribute checks, and file payroll registers.

• Oversee hiring process.

• Financial & Accounting:

• Oversee completion of annual budget, income and expense, and capital improvement plan.

• Complete monthly accruals, work with accountant on monthly/quarterly reporting requirements.

• Oversee achieving annual budgeted revenue, operating and capital expenses.

• Notify tenants of available TI and expiration of TI allowances.

• Ensure timely and accurate reporting (monthly, quarterly)

• Assist in completing financial audits.

• Assist in completing financial audits.

• Tenant Relations:

• Distribute annual tenant survey and perform follow-up as necessary.

• Build and maintain tenant relations with key contacts.

• Assist in managing tenant option rights and information.

• Operations / Security Life Safety:

• Oversee and work with Security Director in security oversight of the building.

• Coordinate fire drills and communicate to tenants regarding life safety issues.

• Manage building operations contracts and vendors to maintain Class-A operations.

• Contracts/Agreements:

• Prepare and review contracts.

• Ensure all legal agreements have been fully executed by tenant and ownership.

• Oversee Real Estate Tax protest process.

Job Qualifications, Education and Experience:

• Minimum of three (3) years of commercial real estate or property management experience

Bachelor's degree from an accredited institution preferred, preferably in Business Administration, Accounting, Finance, Operations, or equivalent

• Experience preparing budgets, CAM reconciliations, and other types of related financial reports is required

• Experience using a property management accounting platform, such as Yardi, Kardin or MRI is required

• Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers, and the public.

• A relationship builder

• Both verbal and written communication skills are vital, and of course you'll be good at establishing relationships with all levels of the organization & external clients.

• Tech minded

• The real estate industry is consistently changing with technology. You'll need to make technology work to your advantage. You must demonstrate proficiency in the use and application of technology tools and continually seek opportunities to develop your skillset.

• An achiever

• You'll have a proven track record of results as we'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team

Location:

On-site -Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.