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Assistant Fund Manager

Expired Job

University Of California Los Angeles , CA 90009

Posted 1 week ago

Requisition Number: 28847 Job Title: ADMINISTRATIVE SPECIALIST Working Title: Assistant Fund Manager Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 0830-ECOLOGY AND EVOLUTIONARY BIOLOGY Department Website URL: Job Summary Statement: Under the direction of the Sr. Financial Services Supervisor, the Administrative Specialist, will assist the Biology Group Fund Management team in clerical, purchasing, tracking invoice payment status, reimbursements, bookkeeping duties and related functions for the operating and sponsored research awards for Principal Investigators (PIs). Reconcile ledgers, prepare accounting forms, and post service unit recharges. Assist with pre- and post-award duties. Percentage of Time: 100.0 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
19 Records Qualifications Required/Preferred
1.Demonstrated working knowledge of procurement practices.

2.Demonstrated skill in Purchasing/ Accounts Payable systems, the university system experience is preferable.

3.Demonstrated ability to use spreadsheet and database software to generate reports, including extracts from mainframe sources.

4.Strong communication skills for dealing with a diverse clientele including vendors, sales representatives, principal investigators, central administrative staff and others.

5.Demonstrated ability to initiate travel reimbursements.

6.Skill in effecting detailed procedures with accuracy and timeliness.

7.Knowledge of electronic purchasing, e-commerce and other industry practices.

8.Demonstrated skill in writing clear, concise, logical, and grammatically correct business correspondence and analyses.

9.Knowledge of accounting, account reconciliation, and correcting errors in accounting transactions.

10. Demonstrated skill in using word processing and editing software and web-based formats.

11. Strong organizational abilities in managing administrative and logistical processes.

12. Ability to effectively communicate complex financial and administrative information to a diverse clientele.

13. Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely fashion.

14. Ability to analyze financial information from multiple sources and to generate accurate and timely reports.

15. Demonstrated ability to maintain management information systems, working independently with demonstrated self-initiative.

16. Interpersonal skills to maintain cooperative and effective working relationships with faculty, students, and other administrators.

17. Demonstrated skill in setting priorities which accurately reflect varying levels of importance of multiple work assignments.

18. Skill in working independently and following through on tasks with minimal supervision.

19. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar. Ability to communicate effectively. Ability to obtain and convey information with individuals and groups of varying sizes at multiple organizational levels.

Required Additional Posting InformationBargaining Unit: 99-Policy Covered Application Deadline: 11-10-2018 External Posting Date: Quicklink To Posting: Special Instructions:

The target salary range for this position is between the posted minimum and $30.00 hourly. Contact information: Number of Positions:

Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation.

Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:

Is this position designated as a mandatory reporter under CANRA? No Other Special Employment

Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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Assistant Fund Manager

Expired Job

University Of California