Assistant Facility Manager

State Of Massachusetts Lancaster , MA 01523

Posted 6 months ago

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

Assistant Facility Manager directly oversee building and asset management for Surplus Property, provide reports and recommendations for the technical development of programs for resource management, research information and data for existing Surplus Properties with the appropriate units of the Division of Capital Asset Maintenance and Management (DCAMM); ensure records for existing properties such as digital files and are accurate and valid; validates all existing properties information through on site visits; estimates repair and construction costs; inspects properties and buildings and provides recommendations for proper site closure; formulates property data reports for all existing conditions; monitor provisions of services. The basic purpose of this work is to ensure provision of accurate data and information for DCAMM Surplus Properties throughout the Commonwealth.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES

This is an Emergency Personnel position; the incumbent is expected to report to duty when the Governor states that only Emergency Personnel are to report to their jobs during certain Governor-declared emergencies.

  • Assist in the management of proper care and maintenance of facilities.

  • Works with Senior Operations Manager to oversee the delivery of maintenance and repair services and other various duties.

  • Reviews and prioritizes requests for work.

  • Determines activities required for completion of work orders.

  • Determines dates and duration of completion of work orders.

  • Assists with after hours and weekend emergency calls involving facility needs.

  • Recommends continuous quality improvement practices.

  • Estimates the labor resources needed for completion of work orders.

  • Ensures safety of facility during snow and ice removal.

  • Supervises day-to-day building operations and maintenance.

  • Prioritizes tasks to ensure coverage of personnel on a 24/7, 365-day basis.

  • Possesses very effective organizational skills with attention to detail and with a high level of accuracy.

  • Ability to effectively prioritize tasks and follow through to completion.

  • Maintains confidential records and files.

  • Proficient in Microsoft Office Suite - Word, Excel, PowerPoint and Microsoft Project, etc.

  • Works collaboratively with DCAMM divisions in order to retrieve all information pertinent to properties.

  • Creates and updates digital files for all Surplus Properties.

  • Validates property data, to include buildings, square footage, acreage, etc.

  • Assists in estimating construction or repair costs for sites based upon existing conditions.

  • Inspects properties and buildings for all existing conditions.

  • Performs other duties as assigned.

QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)

  • Knowledge of the principles and practices of urban and regional planning.

  • Knowledge of the terminology and standard abbreviations used in urban and regional planning.

  • Knowledge of the social, economic, technological and ecological factors, trends and problems involved in urban and regional planning.

  • Knowledge of the terminology, symbols, codes and standard abbreviations used on maps.

  • Knowledge of the methods used in the preparation of charts, graphs and tables.

  • Knowledge of the terminology and standard abbreviations used in statistics.

  • Ability to analyze and determine the applicability of planning data, to draw conclusions and to make appropriate recommendations.

  • Ability to read and interpret such documents as regional plans, urban plans, contracts, etc.

  • Ability to understand, apply and explain the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.

  • Ability to gather information by questioning individuals and examining records and documents.

  • Ability to determine the proper format and procedure for assembling items of information.

  • Ability to compile statistical data.

  • Ability to prepare general reports.

  • Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.

  • Ability to maintain accurate records.

  • Ability to work accurately with names, numbers, codes and/or symbols.

  • Ability to prepare and use charts, graphs and tables.

  • Ability to perform mathematical calculations using formulas to solve problems.

  • Ability to calculate means medians, modes and standard deviations.

  • Ability to follow written and oral instructions.

  • Ability to communicate effectively in oral expression.

  • Ability to give written and oral instructions in a precise, understandable manner.

  • Ability to deal tactfully with others and establish rapport with person from different ethnic, cultural and/or economic backgrounds.

  • Ability to establish and maintain harmonious working relationships with others.

  • Ability to work independently.

  • Ability to exercise sound judgment.

  • Ability to exercise discretion in handling confidential information.

  • Knowledge of the principles and practices of community organization.

  • Ability to evaluate requests for proposals and other reports and documents prepared by others for conformance to guidelines, policies, laws, regulations and sound planning principles.

  • Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.

  • Knowledge of the principles, practices and techniques of supervision.

  • Ability to coordinate the efforts of others in accomplishing assigned work objectives.

  • Ability to accomplish work objectives where few precedents or guidelines are available.

  • Ability to organize work by establishing operating and/or reporting relationships and by assigning work accordingly.

  • Knowledge of various maintenance trades, including carpentry, electrical, plumbing, and HVAC.

  • Knowledge of the types and uses of equipment and materials used in maintenance and repair work.

  • Knowledge of safety practices and procedures followed in maintenance and repair work.

  • Knowledge of the standard preventive maintenance procedures followed in connection with building structures.

  • Knowledge of the principles, practices and techniques of supervision.

  • Knowledge and use of Microsoft Office.

  • Ability to give precise oral and written instructions.

  • Ability to read and interpret documents such as plans, drawings, layouts and schematics.

  • Ability to stand for long periods of time; ability to climb ladders and scaffolding.

  • Ability to maintain accurate records.

  • Physical stamina and endurance.

  • Ability to understand and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.

  • Ability to read, write and comprehend the English language.

  • Ability to follow oral and written instructions.

  • Ability to maintain accurate records.

  • Ability to exercise sound judgment.

  • Ability to make decisions and act quickly in emergency situations.

  • Ability to establish and maintain harmonious working relationships with others.

  • Ability to deal tactfully with others.

  • Mechanical aptitude.

  • Manual dexterity.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) four years of full-time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, and (B) of which at least two years must have been in a professional capacity or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

  • A Bachelor's degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for two years of the required (A) experience. *
  • A Graduate degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for three years of the required (A) experience and one year of the required (B) experience. *
  • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of three years of the required experience. Substitutions will only be permitted for a maximum of one year of the required (B) experience.

PREFERRED

Surplus facility management experience; 5 years professional facilities management experience; 2 years supervisory experience, 2 years facilities data use and planning experience; demonstrated facilities operations and planning knowledge; demonstrated ability to engage employees.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, and (B) of which at least two years must have been in a professional capacity or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for two years of the required (A) experience.*

II. A Graduate degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental studies may be substituted for three years of the required (A)experience and one year of the required (B) experience.

  • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of three years of the required experience. Substitutions will only be permitted for a maximum of one year of the required (B) experience.

SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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Assistant Facility Manager

State Of Massachusetts