Assistant Facilities Coordinator / Assistant Administrator

The Department of Hospital Administration at SUNY Downstate Health Sciences University is seeking a full-time Assistant Facilities Coordinator / Assistant Administrator.

Under the general supervision of the AVP for Hospital Facilities and the Facilities Coordinator/Project Manager: The successful candidate will be responsible for, but not limited to:

• Coordinating all activities involving the care and maintenance of hospital buildings and grounds: such as evaluating maintenance requests; setting priorities for repairs; planting seasonal flowers and shrubs; trimming and cutting hedges; and winterizing the sprinkler system.

• Making rounds of the facility (inpatient/outpatient and offsite locations) to identify areas for repairs, furniture, appliances and other miscellaneous areas. Generating necessary work orders and/or purchase requisitions. Following up with FM&D and/or designated vendors to ensure that outstanding issues, problems and concerns have been resolves.

• Respond to call/emails to remove or deliver beds and/or cribs to the specific units

• Monitor and collaborate with the Bed Shop, Clinical Staff and FM&D to maintain and inventory patient and staff furniture. Making sure units and patients' rooms and fully complimented with the necessary furniture/appliances, (i.e. desk chairs, Over-bed & beside tables, small refrigerators, microwaves). Keep a surplus in stock and order when necessary.

• Hiring contractors and/or subcontractors to perform maintenance work too specialized to extensive to be performed by hospital maintenance personnel (i.e. Flooring replacement), overseeing their work, and maintaining written records/logs on repairs made and/or jobs completed. Ensuring that all contractors and/or subcontractors are properly credentialed before they are permitted to provide services in the hospital.

• Establishing and maintaining a reliable network of outside vendors and suppliers to ensure cost effective and timely support of the maintenance function.

• Performing routine inspection of hospitals maintenance equipment (i.e. mowers, edger's).

• Renovating offices, patient rooms, bathrooms, locker rooms, etc. Providing swing spaces, empty entire offices of all contents including documents to archive. Surplus all furniture/equipment deemed unserviceable and discard. Storing all other serviceable equipment, furniture or miscellaneous items for future use. Coordinating dates and times with vendors and UHB personnel to move or empty a space for renovation and replace after completion.

• Serving as the hospitals point of contact for recycling, which entails taking inventory of and properly disposing of all e-waste (computers, copiers, printers, monitors, peripherals).

• Other duties as assigned by the AVP for the Hospital Facilities and Facilities Coordinator/Project Manager.

Required Qualifications:

• Baccalaureate Degree from an accredited college in Engineering or Architecture with 4+ years of related full-time work experience;

• OR a high school diploma (or equivalent) and 8-years of related full-time work experience.

• Related experience includes work involving responsibilities such as:

• Evaluation and layout of space in buildings and other structures similar to those in a hospital or educational institution.

• Experience in projects requiring broad knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts.

• Installation of technology such as computer and telecommunications systems.

• Outstanding verbal, written and interpersonal communication skills.

Preferred Qualifications:

Work Schedule:

Monday to Friday; 9:00am to 5:00pm

Salary Grade/Rank:

MP3

Salary Range:

Commensurate with experience and qualifications

COVID-19 Vaccination Requirement:

An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encou