Assistant, Executive Management I - 507888
Organization: External Relations
Department: Government Relations
Location: Knoxville, Tennessee
Posting Open: 07/25/2018
Posting Close: 08/01/2018 at 11:59:59pm
This position is responsible for providing a wide range of administrative and general support services. May also serve as the second chair in support of an EVP or higher position.
Duties are performed on a largely independent basis. Incumbent helps establish and ensures conformance to the administrative and clerical policies and procedures for the office.
Supervisory Responsibility N/A
Budget Responsibility N/A
Ensures office administrative policies and procedures are followed and consistent with those established for the organization
Prioritizes the supervisor's time through screening visitors/phone calls, handling routine assignments for his/her concurrence, and scheduling meetings. Provides supporting material and information for all meetings.
Processes proprietary/confidential matters and maintains confidentiality.
Reviews incoming documents addressed to the supervisor and distributes to staff for handling as appropriate. Tracks and reviews all responses prepared to various individuals and groups both internal and external to TVA.
Makes travel arrangements and requests reimbursement of travel expenses.
Serves as a project manager on a routine and assignment basis for the completion of a variety of sensitive tasks as determined by the supervisor.
Serves as a liaison between the supervisor and his/her direct reports, the Board of Directors, TVA management, and outside contacts. Controls and prioritizes the flow of both internal and external information in the organization using tact, discretion, and discriminating judgment.
Prepares and reviews responses in conformance to TVA's and the office's policies and procedures.
May provide direction and/or functional supervision to administrative assistants, secretaries, and support positions in the supervisor's organization and other TVA offices as appropriate. Provides performance information on staff as necessary.
Serves in emergency operation centers as requested.
Performs other duties as assigned.
Experience Should have approximately four or more years experience as Administrative Associate or equivalent.
Equal Employment Opportunity
TVA values and embraces diversity. We encourage all individuals to apply regardless of race, color, national origin, ethnicity, gender, sex, abilities/disabilities, sexual orientation, religion, veteran status and age. We strive to be inclusive of all the people we serve across the Valley.
TVA is an Equal Opportunity employer and complies with all applicable laws and regulations regarding equal employment opportunities. Any applicant or employee who believes s/he has a discrimination claim (including harassment or retaliation) must contact TVA's Equal Opportunity Compliance office within 45 calendar days of the event or action s/he believes to constitute discrimination, harassment, or retaliation.
All TVA Non-Nuclear employees are covered by TVA's Federal Drug-Free Workplace Program Plan, in accordance with Executive Order 12564, Public Law 100-71 and the Mandatory Guidelines for Federal Workplace Drug Testing. Information regarding the Drug Free Workplace Program can be found at www.workplace.samhsa.gov. TVA Non-Nuclear employees in Testing Designated Positions, including those performing safety-sensitive duties are also subject to random drug testing. TVA Nuclear employees are subject to random alcohol and drug tests in accordance with 10 CFR Part 26 as mandated by the Nuclear Regulatory Commission (NRC).
How to Claim Vet Preference
If you are a U.S. Military Veteran and would like to be considered a preference-eligible veteran for the purposes of your employment application to TVA, please take the necessary actions outlined in the application process. Please submit your military documents each time you apply for a position.
How to Submit Documentation:
Tennessee Valley Authority