Assistant Executive Director - 55013057

State Of Florida Tallahassee , FL 32399

Posted 3 months ago

Requisition No: 105943

Agency: Department of Transportation

Working Title: ASSISTANT EXECUTIVE DIRECTOR - 55013057

Position Number: 55013057

Salary: $45,000.00 - $70,000.00

Posting Closing Date: 12/29/2019

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION
915 / Transportation Commission

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Ralph Yoder

CONTACT PHONE NUMBER: (850) 414-4102

EMAIL ADDRESS: ralph.yoder@dot.state.fl.us

For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided. Interested persons should contact the Florida Department of Transportation's Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.

POSITION DESCRIPTION: The Assistant Executive Director is responsible for assisting the Executive Director in the performance and coordination of all Commission activities. Specific responsibilities include, but are not limited to, the following:

Analyzes and evaluates the status of Florida Department of Transportation's (FDOT) State Transportation Trust Fund for compliance with applicable laws and established agency policies. Prepares findings and recommendations for consideration by the Florida Transportation Commission (FTC).

Reviews the efficiency and effectiveness of agency procedures, programs and standards. Presents the results of such reviews to the Commission for consideration.

Under the guidance of the Executive Director, develops and implements strategies and methodologies for monitoring the financial status of the FDOT, including a detailed analysis of the Department's Tentative 5-Year Work Program prior to submittal to the Legislature.

Maintains a working knowledge of state and national transportation issues and policies and assesses their impact on all agencies under FTC oversight, as well as on projects and other activities of the Commission.

Assesses on a continual basis the financial status of the State Transportation Trust Fund and its ability to sustain the work program.

Researches and drafts replies to technical and informational inquires received by the Commission.

Responsible for activities which require close coordination of work efforts involving, but not limited to, Legislators, U.S. Department of Transportation, Federal Highway Administration Officials, city/county governments, Metropolitan Planning Organizations and other transportation industry officials.

Monitors legislative activities on transportation related issues and reports back to the Executive Director.

Reviews information or data submitted to the Commission by state agencies, local governments or other entities or persons.

Supervises work contracts executed by the Commission as needed.

Represent the Executive Director and Commission at meetings, conferences, etc., as requested.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to anticipate and analyze trends in transportation and economic policy.

Knowledge of the transportation project development and financing process, with an emphasis on performance measurement. Knowledge of innovations and emerging technologies in transportation. Skilled in the legislative process and governmental/public affairs process.

Skilled in verbal and written communication, including technical reports and correspondence. Ability to find information and identify essential information. Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.

Knowledge of strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods. Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. Ability to work independently with minimal supervision, and on teams as necessary.

Ability to establish and maintain effective working relationships with others. Ability to handle multiple assignments concurrently and within deadlines.

OTHER JOB RELATED REQUIREMENTS: This position requires a Level 1 Criminal Background Check

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Administrative Assistant COO CFO

HCA

Posted 2 weeks ago

VIEW JOBS 2/8/2020 12:00:00 AM 2020-05-08T00:00 Capital Regional Medical Center is a fully-accredited healthcare facility with more than 1,400 employees and 380 providers. We are a 266-bed, acute-care hospital that offers 24/7 Emergency Services in Leon and Gadsden Counties including; a Pediatric ER, and an Express Care ER. Offerings also include a Bariatric Center, Behavioral Health Center, Cancer Center, Chest Pain Center w/PCI, Comprehensive Breast Center, Family Center, Heart & Vascular Center, Orthopedic/Spine Center, Physical Therapy Services, Stroke Center, Surgical Services, Network-of-Care Affiliated Physician Practices, and more. POSITION SUMMARY: Under direction of the CEO, COO, CNO and CFO coordinates communication for Administration and assists with administrative clerical activities. Maintains knowledge of internal policies and procedures, interacts professionally with the public, employees and medical staff in a sensitive manner and demonstrate excellent customer service at all times. Maintains composure in stressful situations, exercises discretion and independent judgment. Articulates and acts professionally as a representative of the Chief Executive Officer. Independently plans and executes assigned tasks and also work as part of a team. Maintains confidentiality of information and demonstrates ethical behavior at all times. Supervises all support staff assigned within the Administrative suite. ESSENTIAL FUNCTIONS: * Assists in the overall functioning of the Administrative Suite to ensure appropriate business etiquette is maintained. Screen phone calls, correspondence and visitors using discretion and judgment to direct to appropriate individual. * Type correspondence and other materials on a variety of general and technical topics, some of which are of a highly confidential nature. * Attends and participates in department staff meetings. * Compiles Kronos payroll reports. Compiles executive expense reports in CONCUR. * Coordinates all Administrative files; assists in the coordination and maintenance of all records to assure compliance with all Joint Commission and other regulatory requirements and standards. * Assumes responsibility for routine business activities acting as an "agent" for the CEO. Maintains executive calendars, arranges meetings, and makes travel arrangements. * Completes projects and performs other duties as assigned. Demonstrates flexibility and organizational skills to include handling multiple projects at one time and effectively prioritizing workloads * Assists medical staff as requested. * Requisitions needed office supplies. * Regular, punctual and dependable attendance. * Supervises all support staff within the Administrative suite. * Responsible for the training and evaluation of new Administrative suite support staff with feedback from executives. * Coordinates the CEO's, COO's, CNO's and CFO's appointment calendar. * Other duties as assigned by CEO, COO, CNO and CFO. Your benefits include: 401k Paid Time Off Medical, dental, flex spending, life, disability benefits Tuition reimbursement Employee discount program Employee stock purchase program Student loan repayment EDUCATION REQUIRED AND/OR PREFERRED: * Associates degree required LICENSURE/CERTIFICATION: * None EXPERIENCE REQUIRED OR PREFERRED: * 5 years of administrative assistant experience required SKILLS, KNOWLEDGE, AND ABILITIES: * Reads and writes basic English * Ability to use a computer, word processor, typewriter and calculator * Ability to lift in excess of 10 pounds * Typing, dictation, computer skills and good telephone manners * Organizational skills * Excellent communication and interpersonal skills HCA Tallahassee FL

Assistant Executive Director - 55013057

State Of Florida