Assistant Director, Urmc Constituent Engagement

University Of Rochester Rochester , NY 14618

Posted 1 week ago


Full Time 40 hours Grade 055 Ofc Sr Vice Pres Advancement



Position Summary:

The Assistant Director of Constituent Engagement reports to the Director of URMC Constituent Engagement. This individual is responsible for the creation, implementation and evaluation of Medical Center Advancement fundraising events and programs for purposes including: donor identification, cultivation and recognition events, alumni involvement, stewardship, dedications and signature fundraising events.

Working in a team environment, and partnering with URMC Clinical gift officers and programs, the Assistant Director will plan and implement a variety of identification, cultivation, solicitation and stewardship events, including detailed follow up plans and post-event evaluations. In addition to implementing events, the Assistant Director will also consult with and advise other Medical Center departments on event planning and implementation.

The Assistant Director will meet with these internal customers to provide them the tools for implementing each event/project. He or she will assist as necessary in planning, vendor selection and theming to maximize the impact of events.

The Assistant Director will work cooperatively with colleagues to create events and programs that support Medical Center Advancement's objectives. They will also be responsible to work with Development Officers to support the communication and stewardship needs of Medical Center donors.


Under the direction of the Director of URMC Constituent Engagement, the Assistant Director will:

  • Work cooperatively with internal customers to plan, coordinate and implement fundraising events. Advising, consulting and providing direct support to the degree necessary for each internal customer in coordination with Development Officers.

    Often acts as the primary contact for identification, cultivation, fundraising, stewardship, community and medical center events. Works with a variety of volunteer chairs and committees to execute events. Solicit sponsorship support, as well as live and silent auction items, when applicable, for signature fundraising events.

  • Implements strategies to make events and programs effective vehicles to further the broader strategic objectives of Medical Center Advancement. This will include working with Major Gifts on strategy and with the Offices of Advancement, including Data Management to create an efficient system for managing multiple lists gathered from diverse sources and in various data formats for invitation and publications.

  • Works collaboratively with URMC Clinical gift officers, department chairs and administrators, and various departments with URMC including Marketing and Public Relations to full execute large scale fundraising events.

  • The Assistant Director coordinates event sponsorship packages, prepares and edits fundraising materials including solicitation letters, invitations, programs, talking points and leadership briefing materials. Works directly with graphic designers and printers and utilizes Advancement Communications as an internal resource when appropriate.

  • Acts as a liaison with Department administrators and secretaries to provide guidance on event planning and projects. Develops processes, comprehensive templates and budgets for various types of events that can easily be used or adapted by departments, including standard timetables, checklists and lists of vendors and other resources.

  • Other duties as requested by the Director of URMC Constituent Engagement.


The successful candidate must have a bachelor's degree and four to five years of experience in special events planning, development or public relations, or an equivalent combination of education and experience. This individual should have the ability to work effectively with peers, Medical Center leadership, faculty, key volunteers, and other Medical Center VIP' s; the ability to manage multiple projects, prioritize duties and work well under pressure.

This individual should be enthusiastic about the mission of the Medical Center, be highly motivated and dedicated to their work, and have the ability to function well as part of a larger team. Must have excellent analytical and problem-solving skills and ability to change priorities and challenges in a busy environment. Evening and weekend work is needed, when appropriate.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

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Assistant Director, Urmc Constituent Engagement

University Of Rochester