Assistant Director

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE, OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Office of Audit Services is comprised of several units. EAFT is one of these units. The External Audit Facilitation Team (EAFT) has overall responsibility for managing the external audit process for audits of the Department of Social Services: Human Resources Administration, Department of Homeless Services, and the Department of Social Services programs and operations from the receipt of the engagement letter to the development of the Agency's audit response, and the preparation and follow-up of the corrective action plan. EAFT ensures that the areas to be audited are prepared for the audit; and appropriately addresses all requests from the auditors.

EAFT is recruiting for (1) one Administrative Staff Analyst NM to function as an Assistant Director of External Audits Facilitation Team, who will:

• Oversee the timely and quality execution of coordinator tasks. Conduct team strategy meetings and assigns lead coordinator.

• Monitor audit coordinators engaged in all phases of external audit process by screening the various tracking logs. Ensure assigned staff are utilizing audit monitoring and tracking tools; and audit submissions and requests are updated daily and accurately: all documentation, meeting dates and requests are captured; entrance and exit conferences are scheduled timely and appropriate parties invited; preliminary audit reports are documented and forwarded to program areas for response; coordinators have programmed alerts to ensure timely receipt of program response to audit findings/recommendations; auditors are assisted with access to systems; and appropriate program personnel are identified to address specific questions and concerns.

• Intervene via written and verbal correspondence with stakeholders for clarification of requests and/or responses. Analyze changes in Federal, State and City regulations governing social services programs to determine the impact on the audit unit operations and need for procedural changes.

• Monitor and review completed audit instruments to ensure they are prepared appropriately for data entry. Review audit coordinator's draft agency audit response for completion and accuracy based on program area response. Advise audit coordinator of any needed corrections or returns for additional information/clarification. Intervene or escalate to director any problematic issues.

• Facilitate the development of corrective actions to resolve weaknesses noted by external audit agencies such as United States Department of Agriculture (USDA), Office of Temporary and Disability Assistance (OTDA), and others by sharing information to improve audit results.

• Perform comprehensive statistical and narrative analyses on completed audits to present to HRA and DHS with information necessary to develop and implement corrective action initiatives and minimize the potential for fiscal penalties.

• Attend meetings on behalf of the Director, with USDA, OTDA and other oversight entities as a representative of the Bureau, and reports meeting actions to the Director. Update and distribute EAFT monthly Audit Status Report to the Mayor's office.

Hours/Schedule: Monday to Friday: 9 AM - 5 PM

Work Location: 4 WTC, New York, NY

Minimum Qualifications

1.A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2.A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Prior financial, contract compliance and operational audit experience strongly preferred

• Good working knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Government Auditing Standards (GAGAS) - Excellent analytic, organizational, written and verbal communication skills. Must be able to effectively communicate issues in audit reports and preliminary finding documents

• Ability to manage multiple projects simultaneously

• Works well independently and also within a team setting

• Detailed oriented and able to produce quality audit work within established deadlines

• Proficient in Microsoft (MS) Excel, MS Word, and other MS Office applications

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.