Assistant Director, Student Affairs SOM

Job Description

POSITION OBJECTIVE

The Assistant Director will work with a high degree of independence and under the general direction of the Director of Student Affairs to advance the mission of the school of medicine. This position will play a pivotal role in leading the design and implementation of student events, implementing wellbeing programs, and supporting administrative and operational functions within the student affairs department.

ESSENTIAL FUNCTIONS

• Design, implement, and lead special event planning and execution. Serve as principal project manager for program development, administration, and training of the new student orientation programs for the school of medicine and Cleveland Clinic Lerner College of Medicine (CCLCM), student clinician ceremony, graduation awards ceremony, and the Alpha Omega Alpha chapter activities. This includes forecasting expenses, creating budgets, negotiating contracts, processing reimbursements, securing venues, catering, audiovisual requests, etc. Work with representatives from offices within the vice dean for medical education to plan activities, communications, and logistics and direct office staff to ensure the successful execution of programs. Regularly evaluate the effectiveness of these events through feedback collection and analysis, continuously striving to enhance the quality of programming. (40%)
• Lead the management of the school of medicine's medical student wellbeing and community building program, including leadership development and community engagement among students through student-led groups such as Community of Student Representatives and InterSociety Council. This multifaceted role involves designing, implementing, and overseeing initiatives that not only promote the physical, mental, and emotional well-being of medical students but also cultivate a sense of belonging and connection to the school and within the student body. The assistant director will develop workshops, seminars, and resources focused on stress management, work-life balance, mindfulness, and other relevant topics, integrating elements of leadership development and community engagement. Collaboration with campus health services, departments within medical education, and external partners will be essential to providing students with access to resources and support services that address their holistic needs. Monitor and assess the impact of wellbeing programs through surveys, focus groups, and other assessment tools, ensuring they meet the evolving needs of students and contribute to the overall well-being and sense of community within the school of medicine. (20%)
• Serve as principal project manager for the program development, administration, and training of academic programs, including leading planning meetings, monitoring student status for compliance and implementation of programs in collaboration with other medical education offices. Collaborate with medical education administration and student interest groups to deliver programs on academic success (Preparing for Step 1, How to do Academic Research, etc.). Manage class meetings, wellness breaks, and prepare documents for student success. Manage Advising Portal content, direct staff audits to ensure completion of required documents. (10%)
• Plan departmental and project budget needs. On behalf of leadership, make projections, analyze budget variances, resolve issues that arise, and recommend courses of action. (15%)
• Supervise the office manager and work collaboratively with them to ensure operational activities are managed effectively and efficiently. This includes but is not limited to creating requisitions and payment requests as needed, training new staff, overseeing student workers. (10%)

NONESSENTIAL FUNCTIONS

• Assist with any needs directed by the director, assistant deans, and associate dean of student affairs as it relates to job function and scope. (4%)
• Perform other duties as assigned. (1%)

CONTACTS

Department: Continuous contact with faculty, administrators, directors, and staff within the school of medicine and CCLCM.

University: Moderate contact with faculty, administrators, directors and staff within other departments and schools of Case Western Reserve University.

External: Regular contact with faculty, administrators, directors, and staff within the affiliated hospitals: University Hospitals Cleveland Medical Center, MetroHealth Medical Center, the Cleveland Clinic, and the Louis Stokes Cleveland VA Medical Center. Occasional contact with businesses, government agencies, non-affiliated hospitals, and universities.

Students: Continuous contact with all University Program and CCLCM students at Case Western Reserve University School of Medicine; occasional contact with medical student applicants and students from other schools/universities.

SUPERVISORY RESPONSIBILITIES

Directly supervise the office manager and student employees.

QUALIFICATIONS

High school education and 6 years of related experience OR Associate's degree and 3 years of related experience OR Bachelor's degree and 1 years of related experience required.

REQUIRED SKILLS

• Strong interpersonal skills with the ability to work effectively with diverse student populations, faculty, staff, and external stakeholders,

• Ability to meet consistent attendance.

• Excellent organizational and project management skills with the ability to prioritize tasks, work quickly, and meet deadlines in a fast-paced environment.

• Strong aptitude to work as part of a team required.

• Enthusiasm for higher education and a strong customer service orientation required.

• Proven success working in a collaborative environment, while simultaneously being able to work with minimal supervision.

• Creativity and energy are highly valued.

• Proficient with personal computer office applications, e-mail, Google apps and internet.

• Ability to quickly learn software applications.

• Ability to effectively interact with colleagues, supervisors and customers face to face.

WORKING CONDITIONS

General office environment. Occasional evenings and weekend hours are a part of this position's responsibilities on an as-needed basis.

Hybrid Eligibility

This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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