Assistant Director, Physical Facilities

DEFINITION

To assist the Director of Facilities in planning, organizing, coordinating, directing, reviewing and evaluating the construction, modification and maintenance of the buildings, grounds, classrooms, laboratories, athletic and recreational areas, offices and other facilities of the University, including day-to-day building and grounds maintenance and operations; transportation; facility construction and modification; preventive and deferred maintenance; hazardous materials management and resource management; train, supervise and evaluate the performance of assigned personnel; assists in preparation and administer annual program budgets; ensure compliance with all University policies and applicable local, State and federal regulations.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement; lead by example; actively participate in and support University-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:

1.Plan, organize, coordinate and direct facilities operations and activities as assigned; develop and implement appropriate methods and procedures to optimize efficient and effective delivery of services; compile and analyze data; develop organizational structures and work processes that facilitate attainment of established program goals and objectives.

2.Assist the Director of Physical Facilities in the planning, organizing, coordinating, and directing of all new construction and facility enhancement programs; coordinate and approve selection of outside contractors including architectural and engineering firms, construction contractors, vendors and maintenance companies.

3.Plan, coordinate, direct and evaluate University safety procedures and programs; identify and maintain environmentally sound practices; establish and supervise in-house inspections of all safety equipment; identify and recommend elimination of safety and health hazards; coordinate with Environmental Health and Safety Office and staff to develop on-going safety training programs related to the Illness and Injury Prevention Plan.

4.Assist the Director of Facilities in the planning, coordinating, directing and evaluation of University facilities use; review and ensure compliance on contractual agreements related to facilities use; may supervise implementation of facilities rental and master calendar scheduling programs.

5.Recommend, develop and implement energy management and cost savings programs by enhancing systems to run more cost efficiently to reduce maintenance costs.

6.Assist in the preparation and administering of annual program budgets; prepare recommendations and justifications regarding budget requests; authorize expenditures according to policies and applicable regulations.

7.Coordinate facilities programs, services and activities with student services functions and instructional programs; serve on campus committees, task forces and other work groups; expand and provide technical expertise concerning University facilities.

8.Ensure compliance with policies as well as State and federal laws related to assigned program; review and certify the accuracy of data.

9.Assist in the preparation and submission of a variety of statistical and narrative reports; prepare budget reports, annual recap data and special reports, proposals, recommendations and other materials as requested; coordinate and respond to periodic audits and inspections.

10. Communicate with University administrators and support staff, representatives of State and federal regulatory agencies, educational institutions, social service organizations, architects, construction project managers, inspectors and others to coordinate activities.

11. Expand and maintain current knowledge of procedures and local State and federal legal requirements related to facilities construction, modification, maintenance and operations.

12. Assist in the development of oral presentations made to administrators, staff and professional colleagues at various gatherings; develop, coordinate and conduct workshops to provide specialized information and training regarding University facilities and related programs.

13. Assists in evaluating the condition of all University buildings and facilities by working with the Director in conducting audits of the facilities to document their current condition and compliance with life safety and building codes, advises the Director of the status of existing University facilities regarding life safety requirements, and makes recommendations for corrective action of unsafe conditions in the physical plant.

14. Assists in developing plans and budgets for necessary repairs and renovations of University buildings and facilities by working with the Director in analyzing the data from periodic facilities audits, understanding the impact of repairs and/or renovations on existing mechanical, electrical, building envelope, structural, and related systems, and recommending the appropriate priorities for repairs and renovations.

15. Maintains and manages an accurate Web-based Total Maintenance Authority (TMA) by gathering and maintaining the necessary data, developing statistics regarding work order performance and satisfaction, ensuring the Work Management Center prepares weekly, monthly, and annual reports for work order traffic handled by each department, advising University departments on manpower requirements and associated costs for all requested work orders.

16. Assists in providing for a safe campus environment by directing the development of appropriate contingency plans that anticipate requirements for exceptional grounds, maintenance, and custodial efforts under emergency conditions and include the use of contracted services beyond the University's capabilities.

17. Encourages high morale and the delivery of quality, customer-focused services by the departments, units, and employees of Facilities Management by employing a leadership style that motivates employees to accomplish established goals and objectives in a collegial, self-motivating manner.

18. Maintains an environment of open communication with all customers, colleagues, and affiliates, both on- and off-campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect.

19. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

20. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as directed by the Director, Facilities Management.

21. Supervise Central Receiving to ensure continuity of coverage as needed for day to day operations and services.

22. Serve as liaison between University and AHI contracted custodial services.

23. Rotate on call status with Director ensuring 24/7 coverage for emergency situations

24. Perform a variety of duties related to the Director of Facilities in his/her absence.

25. Perform related duties as assigned.

SUPERVISION

The Associate Director of Facilities Management is supervised by the Director of Facilities Management, supervises the staff of Central Receiving, and other personnel in support of projects assigned by the Director.

INSTITUTION: Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University's Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

APPLYING: Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, addresses, telephone numbers, and email addresses of three professional references.

DEADLINE: Applications will be accepted until the position is filled; however, candidates whose applications are received by July 15, 2024, are assured of receiving full consideration.

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