Assistant Director Of Human Resources For Enrollment Management

Posting Summary

Logo Posting Number STA00424PO24 Job Family Human Resources Job Function General Human Resources USC Market Title Human Resources Manager Link to USC Market Title https://uscjobs.sc.edu/titles/133119 Job Level P3 - Professional Business Title (Internal Title) Assistant Director of Human Resources for Enrollment Management Campus Columbia Work County Richland College/Division Enrollment Management Department EM Enrollment Management State Pay Band 6 Approved Starting Salary $54,165 Advertised Salary Range 54,165 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

The typical work schedule is Monday

• Friday, 8:30am

• 5:00pm, with one hour for lunch totaling 37.5 hours per week.

This is an in-office position with the possibility of 1-2 days/week remote work after successful completion of a training period and is at the manager's discretion.

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Human Resources/Legal

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Come join the EMCO team!

EMCO, the Enrollment Management Central Office, is looking for a motivated, flexible, positive, and hardworking team player who is eager to join a supportive group of professionals. We like to have fun while also providing superior customer service. Enrollment Management employs over 200 FTE's and RGP's, around 250 student workers per semester, and 50 temporary faculty and staff.

The Assistant Director of Human Resources is responsible for carrying out complex HR functions for the offices served by EMCO. The Assistant Director will primarily focus on serving the HR needs of the offices of Admissions, Enrollment Data Analytics, Financial Aid, New Student Orientation, and the Visitor Center; however they will also assist two other offices within Enrollment Management as needed.

The Assistant Director must ensure compliance with University policies and procedures for all HR actions, and also provide clear, concise, and correct information to staff members and other internal constituents (e.g. Provost's Office, Central HR) as needed.

The ideal candidate will have experience with the hiring process (posting job openings, screening applications, etc), preferably in a higher education setting. They will also have experience with coaching and assisting employees in areas such as FMLA, benefits, payroll, and leave.

Minimum Qualifications

Requires a bachelor's degree and 3 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

• Knowledge or experience with the State's classification system and Human Resources regulations.

• At least two years of prior work experience, particularly in college or university business office settings, is preferred.

• Experience in Enrollment Management.

• Knowledge of University of South Carolina policies, procedures, payroll/leave management and HR systems.

Knowledge/Skills/Abilities

• Excellent written and verbal communication skills.

• Keen attention to detail.

• Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat.

• Strong analytical and problem-solving skills.

• Capacity to learn web-based financial and HR systems.

• Ability to correctly interpret policies and procedures, and understand the application of rules and regulations.

• Ability to establish and sustain positive working relationships with staff, co-workers, and other campus partners.

• Ability to coach staff in a positive, encouraging manner.

• Ability to manage sensitive situations with confidentiality and discretion.

• Ability to appropriately manage prioritize multiple concurrent tasks of a varied nature.

• Excellent organizational skills.

• Ability to write, develop, coordinate, and communicate policies, procedures, and strategic planning.

• Ability to prepare reports and presentations.

• Ability to maintain confidentiality and be sensitive to the private nature of personnel and financial information.

• Ability to work independently with little direction as well as collaboratively within a team.

• Ability to handle special constituent issues with discretion and tact.

Job Duties

Job Duty

Using a high level of discretion and judgement, manage human resource activities for complete hiring process for departmental employees (staff, students, temps) served by EMCO. Initiate, submit, troubleshoot, and track all actions related to hiring including but not limited to position description modifications, job postings, screening applicants, hiring proposals, equity assessments, cost-of-living supplements, participating in search committees and providing guidance and counsel to hiring managers. Advise and counsel department managers when issues arise. Guide department staff as they conduct searches to fill vacancies and assist departmental leaders in developing successful search strategies. Work to quickly and efficiently submit paperwork related to separations. Act as Approver for actions submitted in PeopleAdmin. Work with HR Class/Comp to understand job leveling and mapping, and ensure that comparable positions across departments are classified accurately and appropriately. Evaluate personnel management activities to ensure compliance with state and federal laws, rules, and regulations. Maintain confidentiality for all actions.

Essential Function Yes Percentage of Time 40 Job Duty

Manage, submit, and track all salary-related actions according to university policy. Educate department supervisors on policies and procedures. Act as Approver for actions submitted in PS HCM. Research and resolve issues related to Payroll, leave accrual, and absence management.

Essential Function Yes Percentage of Time 20 Job Duty

Manage EPMS review process for all departments ensuring compliance with set dates for Probationary, Trial and Universal Review. Ensure that staff members are being evaluated for performance according to University policy. Send advanced notice to supervisors of coming EPMS due dates, and manage submissions of planning and review stage documents.

Essential Function Yes Percentage of Time 25 Job Duty

Coach employees (both internal EMCO and external department staff) on university benefits such as insurance, retirement, FMLA, PPL, and disability. Submit required leave requests and documents on behalf of employees. Work with HR Benefits Office to answer questions and serve department employees.

Essential Function Yes Percentage of Time 10 Job Duty

Provide training support as needed to EMCO Team. Work closely with the Director to ensure HR actions within the office are running smoothly, timely, and efficiently while providing a high level of customer service and support to both EMCO staff and departmental customers. Represent EMCO to internal and external constituents. Support EMCO staff as needed with presentations and reports. Serve on University committees or focus groups as needed. Perform other general office functions as needed and other duties as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 06/03/2024 Job Close Date 07/18/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 18, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/169284 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a bachelor's degree and 3 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?

• Yes

• No

• Please describe in detail any previous experience you may have in Human Resources.

(Open Ended Question)

• Why are you interested in this position? Please explain how your interests align with the described job.

(Open Ended Question)

• How would you describe your work ethic, dependability and ability to work independently?

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents