This title is in a Civil Service competitive class that is subject to examination. Position is only open to candidates with permanent NYC Civil Service status as Associate Staff Analyst.
The Assistant Director of Exception Payroll plans, develops, directs and implements a detailed program of efficient operations to identify existing procedure problems and determine appropriate approaches to remedy management concerns of selected components of the pedagogic payroll system. The Assistant Director also conducts staff training on payroll administration, as needed. Performs related work.
Reports to: Director of Exception Payroll
Direct Reports: Bookkeepers, Research Assistant
Key Relationships: Department of Human Resources and Talent (DHRT), New York City's Office of Payroll Administration, Financial Information Services Administration, Office of Labor Relations, various unions, and other internal Department of Education (DOE) Divisions and Offices.
Assist the Director in the planning and implementation of daily activities related to the Exception Payroll.
Initiate, develop, implement and work with the Division of Instructional and Information Technology (DIIT), to maintain and enhance internal control systems for the Employee Information System (EIS) designed to prevent unauthorized payments.
Conduct organizational studies and analysis of day-to-day activities of payroll system, workflow and personnel in order to provide management with essential support to reorganize, streamline and enhance operations, thereby reducing costs, and consolidating and eliminating overlapping and/or redundant procedures.
Review and interpret contract specifications in order to assist DIIT in maintaining and upgrading EIS.
Work in close cooperation with DHRT's Medical Leave Unit coordinate and update forms concerning Line of Duty Injury (LODI) to improve tracking records of such transactions and to ensure proper adjustments are reflected in the EIS System.
Assist the Director in the establishment of rules for the application of contractual issues concerning to UFT and CSA personnel.
Serve as a liaison to programmers at DIIT for the application of rules and regulations pertaining pedagogical payroll and the preparation of special summer pay reports for all inactive employees.
Assist management with the preparation and implementation of internal controls to avoid overpayments.
Policy Implementation and Reports
Design and develop goals and objectives to assure for the effective implementation of policies and procedures for SOPMs associated with pedagogic payroll information.
Coordinate day-to-day activities for the various Exception Payroll Units in order to comply with established goals and objectives.
Review and analyze reports generated by DIIT on items related to the proper running of payroll suggesting changes or adjustments for a more objective approach and accuracy of reimbursements.
Generate and prepare semi-monthly staffing reports via TSO/RMDS programs in order to provide the pedagogical and paraprofessional payroll units with effective and efficient payroll information.
Audit semi-monthly retro-staffing reports for Exception Payroll employees returning to active payroll, making sure the payments of retroactive salaries are being processed correctly and in a timely manner.
Prepare reports and manage work related adjustment sheets requested by the Director or the Administrator involving policy and procedures as well as calculations for complicated payroll issues.
Develop, update and maintain instructional information for the Office of Exception Payroll.
Participate in meetings involving discussions about procedures relating to employee benefits administration. Compile relevant information to demonstrate problem situations and prepare proposed recommendations to resolve them, keeping in mind compliance with the Department's regulations and policies.
Represent the Administrator and Director at inter-bureau meetings and act as liaison to various governmental and city agencies.
Attend meetings with pedagogical payroll managers and supervisors within the DOE regarding payroll procedures, status of related cases and payroll transactions.
Interpret DOE and City rules and regulations governing pedagogical payroll. Serve as liaison to Children First Networks (CFNs) and schools.
Professional Development Supervision
Coordinate and conduct payroll training for UFT representatives, CFN staff, timekeepers and school payroll secretaries.
Manage, direct and delegate incoming workload and oversee daily activities of subordinate unit supervisors (Staffing, Termination, Leaves and Certificates).
Establish goals and objectives for each unit providing instructions for the application of rules and regulations for a more cost effective and timely handling of work.
Attend training seminars to instruct school payroll secretaries and UFT Chapter Leaders about procedures and rules concerning payroll applications and the correct use of EIS.
Review the current application of procedures and rules in order to achieve greater efficiency, accuracy and timely process of payroll requests.
Review and approve time and attendance, vacation requests and office coverage for each unit in order to keep adequate personnel and run the units efficiently.
Position is only open to candidates with permanent NYC Civil Service status as Associate Staff Analyst.
Knowledge of DOE systems, including Galaxy, NYCAPS, APRL, and FAMIS.
Excellent supervisory and time management skills.
Proven ability to meet critical deadlines.
Internal candidates preferred.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through April 26, 2019 until 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO
Board Of Education Of City Of New York