The Assistant Director of Early Head Start is responsible for supporting the Director of Early Head Start to assure the Head Start program's mandates and standards for excellence are met daily. This position ensures program compliance with laws, policies, and standards for clients, students, staff, licensure, Training and Technical Assistant, Behavioral Health, Disabilities, Education, Family and Community Engagement, ERSEA, and all other specialties related to comprehensive services. This position works collaboratively with the Director of Early Head Start to build a culture of excellence and accountability. The Assistant Director of Early Head Start is responsible for the day-to-day operation of Early Head Start programs in the absence of the Director of Early Head Start. The position operates under general supervision with wide latitude for the use of independent judgment, discretion and initiative. In collaboration with the Agency's Program Directors and other administrative team members, the Assistant Director of Early Head Start will ensure service coordination and related administrative functions to achieve compliance with all applicable federal, state, and local laws and regulations inclusive compliance with Head Start standards.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develops, plans, and oversees implementation of agency written plans, policies, and procedures of Early Head Start to meet the needs of low-income families with sensitivity to cultural differences and group dynamics.
Maintains knowledge of relevant federal, state and local laws and regulations, and communicates updates to administration and staff for planning, training, and monitoring purposes, and proposes adaptation to agency procedures, as appropriate.
Facilitates the development, implementation and/or coordination of activities designed to meet compliance with regulations.
Provides leadership and supervision to assigned staff, and effectively communicates expectations and desired outcomes.
Maintains effective internal and external relationships to ensure a coordinated approach to service delivery.
Works with staff, administrative team members, Policy Council, and or the Board in the development and review of program proposals, budgets, and plans.
Assures effective delivery of services through consistent ongoing monitoring, reporting, and action to correct any identified problems.
Provides input in the completion of the Community Assessment every five years and an up-date during the intervening years.
Assures remediation of any non-compliances found in the agency's assessment and incorporates recommendations into planning for the improvement of the program.
Assumes an active role in the annual program self-assessment.
Provides feedback and input related to the performance of: Owners/Directors, Classroom staff and other directly supervised grantee staff.
Responsible for analyzing and mitigating risk for operational issues such as but not limited to: attendance issues, low enrollment, program deliverables, licensing, retention, child accidents and injuries.
Provides ongoing written monitoring and activity reports to the Early Head Start Director and or Vice President of Program Operations and prepares external reports as required.
Provides oversight and monitoring for Early Head Start CCP sites and adherence with all programmatic, operational and licensing requirements.
Reviews and analyzes programs, reports, and records, and adopts changes accordingly, with appropriate prior approvals.
In collaboration with the Head Start Director, provides leadership and functions as the point person during all audits.
Supports the Early Head Start Director in all duties effectively and carries out assigned responsibilities.
Investigates incidents that may occur at an Early Head Start Center such as but not limited to: accidents, incidents, complaints or concerns from staff, volunteers, parents or other community partners.
Attends trainings and meetings, as scheduled and/or assigned.
In conjunction with the Family Services Department, assures that the program serves the number of eligible children for which it is funded.
Works with other organizations in the community to foster collaboration as defined by federal Head Start.
Supports the continuation of the professional development of direct staff as part of the commitment to excellence.
Monitors, audits and updates partnership agreements and Memorandum of Understandings (MOU's) and or other related agreement to ensure compliance.
Works with the Early Head Start Director to maintain effective, appropriate communication with the Policy Council and or the Board of Directors.
This position supervises positions within the EHS department.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable law Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform this Position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability to supervise monitoring team. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires successful completion of the level 2 background screening standards as set forth in 435.04, F.S. and drug screening as the Coalition is a drug-free workplace.
Valid Florida driver's license.
Able to work flexible hours when required. Some nights and weekends are required.
Bilingual a plus.
EDUCATION AND/OR EXPERIENCE
Bachelor's degree from accredited college or university with a major in social work, human development, public health, nursing, early childhood education, public administration, social work, business, family services, or related field.
Minimum of five years of professional or project/fiscal management experience within Head Start/ Early Head Start or Early Care and Education services or related field.
Three years of leadership experiences in management including one year of direct supervisory experience.
Two to five years of increasingly responsible positions within the field of early learning or related field.
KNOWLEDGE AND SKILLS:
Knowledge of relevant federal, state and local laws, rules, and regulations, including Head Start.
Knowledge and familiarity of the communities and populations served through FECE's programs.
Ability to facilitate and/or implement evidence-based parenting curriculum.
Knowledge of adult learning principles, case management practices, and engagement and rapport building skills for family goal setting and development.
Effective internal and external communication skills, both verbal and in writing.
Interpersonal skills that support constructive and collaborative workplace relationships.
Strong ability for critical thinking, problem solving, organization, group facilitation, and the ability to work well with others.
Ability to effectively manage time and be flexible to the demands of the position.
Ability to demonstrate initiative and resourcefulness, and to safely and competently respond to urgent and emergent situations (within scope of position).
Ability to maintain professional boundaries with other employees and with children and families.
Ability to maintain confidentiality of all records and information that pertain to children, families, employees, agency, and its related interests.
Ability to utilize information for data analysis and monitoring within multiple related databases.
An ideal candidate will be experienced using Database software (Child Plus); Spreadsheet software and Word Processing software. The candidate will have an advanced experience using Outlook in an Exchange environment, tech savvy over all, experience with Box/Dropbox, familiarity with Android and IOS, Windows 8 and 10 experience, and experience working offsite using portable scanners and laptops.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands and fingers to operate and handle keyboards and office equipment. The employee is occasionally required to walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or c
Occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Early Learning Coalition of Palm Beach County does not discriminate against employees or clients on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status or any other characteristic protected by Federal and State law. The coalition will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, as Amended (ADAAA).
The Early Learning Coalition is a drug free workplace.
We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
No Recruiters Please
Early Learning Coalition Of Palm Beach County, Inc.