Assistant Director Of Business Operations

Job Req ID: 114414

Assistant Director of Business Operations

Johns Hopkins University is a private institution founded in 1876. It is located in Baltimore, Maryland, with a total undergraduate enrollment of 6,256. The campus is 140 acres. US News and World Report ranked Johns Hopkins 9th in the 2021 edition of Best Colleges.

Centered on a departmental mission of "Be More," Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenets of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of:

Hopkins Athletics is a multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men's and women's lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.

The Hopkins Athletics Department seeks an innovative and forward-thinking Assistant Director of Business Operations. The Assistant Director of Business Operations must lead the processing, reconciliation, and review of all departmental expenses and assist with financial reporting and projections. The individual will be the subject matter expert on procurement processes within the athletic department at Johns Hopkins University. Demonstrating adherence to the department's philosophy, policies, and communication responsibilities is essential. The strongest candidates will have a demonstrated ability to work in a fast-paced, team-based environment and a strong history of building and sustaining relationships with staff, student-athletes, and coaches.

Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of diversity and inclusiveness within both the department and University setting. Hopkins Student Affairs seeks to hire and support the professional development of colleagues who are equity-minded, demonstrate a commitment to inclusion, share a keen understanding of the importance of our identity as a diverse community of learners, are poised to contribute to our efforts to support student learning and offer robust leadership development and community engagement opportunities; and can contribute to our efforts to foster student connection and a sense of belonging across our university.

Specific Duties& Responsibilities

• Oversee and manage budget reconciliation and receipt depository for approximately 150 general and restricted fund centers.

• Direct office accounting services, which include coordinating all aspects of purchase orders and payments to vendors, processing travel advances, reimbursements, journal transfers, managing student employees, and any other transaction items needed for the department.

• Serve as department liaison between outside vendors and Johns Hopkins Procurement and Legal departments, submitting all contracts and communicating with all parties.

• Generates informational budget reports, summaries, and/or financial statements and provides monthly ad hoc analysis for all athletic/recreation department budget owners.

• Assists with compiling data for annual federal compliance and other reports.

• Manage internal control procedures and departmental policy revision related to procurement, A/P, and A/R.

• Provide training and communication to departmental staff regarding administrative budget procedures and policies.

• Assists with lacrosse, postseason ticket reconciliation, post-event reconciliation, and reporting.

• Maintains communication with vendors regarding payment processing, direct billing, purchasing procedures, and payment discrepancies.

• Manage independent contractor/consultant contracts and service agreements, as well as implement any process changes proposed by internal audit and risk management related to these types of agreements.

• Review and elevate current departmental processes and recommend improvements for automating and streamlining routine tasks.

• Uses various software applications, such as spreadsheets/databases or presentation graphics packages, to assemble, manipulate, and/or format data for presentation to internal and external constituents.

• Assist the associate athletic director with projecting, modeling, and making recommendations for increasing or creating new revenue streams within the athletic department.

• Assist the Associate Athletic Director with H.S.A. quarterly finance meetings, including preparing relevant budget analysis/reports.

Additional Knowledge, Skills, & Abilities

• Excellent written and oral communication skills and ability to work well with others.

• Proficient in Microsoft Excel and data analysis.

Key Relationships

• The Assistant Director of Business Operations is directly supervised by the Associate Athletic Director of Business Operations.

• This position significantly interacts with faculty and staff, students, and other outside constituencies.

Physical Effort/ Environment

• General office, athletic facility, and campus environment.

• The position may require work outside and in inclement weather. Position involves sitting, although frequent movement is necessary.

• Walking, standing, bending, twisting, and occasional lifting are required.

• Computer usage involving repetitive and/or wrist motion is required.

• The position will be a full-time, fiscal year appointment, with occasional evening and weekend work required throughout the year, with those dates determined by a supervisor.

Minimum Qualifications

• Bachelor's Degree in Finance, Accounting, or other related field.

• One (1) year of related progressively responsible experience.

• Additional education may substitute for required experience, and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• One year of experience in a collegiate athletics setting or equivalent combination of financial/accounting experience is preferred.

• Knowledge of Oracle and/or SAP is preferred.

Classified Title: Budget Analyst

Job Posting Title (Working Title): Assistant Director of Business Operations

Role/Level/Range: ATP/03/PB

Starting Salary Range: $24.35 - $41.02 HRLY ($55,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: M-F8:30-5

Exempt Status: Non-Exempt

Location: Homewood Campus

Department name: Athletics Business Management

Personnel area: University Student Services

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Homewood Campus