Assistant Director, Mission Church

Position Title:

Assistant Director, Mission Church

Position Type:

Regular

Hiring Range:

$29.37-$33.77 per hour commensurate with experience

Pay Frequency:

Hourly

Priority review of applications will begin in July 1

A.POSITION PURPOSE

Historic Mission Santa Clara Church is a consecrated Roman Catholic church that sits at the heart of Santa Clara University's campus and serves as the symbol for both SCU and the City of Santa Clara. The Mission Church remains the central hub of our campus's religious and spiritual life, as it has been for over 170 years. As part of SCU's Division of Mission and Ministry, the Mission Church continues to welcome faculty, staff, alums, and neighbors to join the student body in worship. In addition, the Mission Church stewards the storied history of Santa Clara University, and its mission and values, as well as that of the Diocese of San Jose and the City of Santa Clara, hosting on average more than 20,000 visitors annually.

The Assistant Director, Mission Church ensures the successful execution and facilitation of the myriad of events that occur within the Mission Church, including but not limited to: weddings, concerts, rehearsals, liturgies, funerals, and other events, both religious and secular.

This position has a default work schedule of Wednesdays through Sundays (off Mondays and Tuesdays), and includes certain religious holidays (e.g.,Good Friday, Easter Sunday, Christmas Eve/Day New Years Day, and others) as assigned by the Director of the Mission Church. Hours of the day are determined by the Mission's event schedule, and can include both day and evening hours.

This is a full-time, non-exempt position reporting to the Director of the Mission Church.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serves as the principle events coordinator:

• Ensures effective communication and planning between all pertinent parties, prior to, during, and after events.

• Oversees event setup, take down, and transitions between events.

• Serves as one of the primary event facilitators along with other members of the Mission Church staff to ensure all events at the Church have appropriate on-site staffing.

• Collaborates effectively with university units in support of university event protocols, procedures, and best practices.

• Celebrates the storied history of Mission Santa Clara de Asis, as a state historical monument by developing and leading tours, creating signage, and contributing to historical narratives, in conjunction with other departments and native tribe members

• Ensures that SCU's quality standards are met, and that all events in the Mission Church reflect well on the Jesuit Community, the Administration, Division of Mission and Ministry, and the broader University

Supports Mission Church operations:

• Assists with accepting and processing payments, deposits, transfers, refunds, and other financial transactions.

• Assists with scheduling events in the Mission's main events calendars.

• Processes event applications, and other pertinent event documentation.

• Leads planning meetings, walk-throughs, and other coordination efforts with both internal and external parties.

• Procures and arranges for different event resources (e.g., supplies, live streaming, other 3rd party services as needed).

• Assists with coordination of facility and asset maintenance.

• Helps coordinate students' work schedules.

Assumes the responsibilities of the Director when the Director is periodically not present or unavailable:

• Stewards the Mission Church as an essential component of SCU's mission and identity and its relationship to the local community and the Diocese of San Jose.

• Ensures a healthy and productive working relationship between the Division of Mission and Ministry, the University at large, the Jesuit Community at Santa Clara, and the Diocese of San Jose for religious and community events in and around the Mission Church.

• Ensures the preservation of Mission Santa Clara de Asis as a national historic monument and oversees the various means of sharing the storied history of the mission with the SCU community, the City of Santa Clara, and thousands of visitors annually.

• Oversees all operational aspects of the Mission Church under the direction of the Division of Mission and Ministry and in collaboration with the Rector of the Jesuit Community

Conservation and Restoration:

• Assists with coordination and oversight of conservation and restoration projects as directed.

• Ensures the sacramental needs of the Church are met:

• Ensures all University liturgies are set up, facilitated, and cleaned up as determined by the Director.

• Ensures the sacristan role is filled effectively for all liturgies and events hosted in the Mission Church as determined by the Director.

• Develops necessary training for volunteer ministers in collaboration with Campus Ministry.

• Serves on the Liturgy Committee and collaborates with Campus Ministry to provide for the liturgical needs of the campus and other University constituents.

• Helps liaise between the Mission Church and the Diocese of San Jose.

• Assist in the procurement of sacramental and liturgical supplies and equipment.

• Assists in providing liturgical coordination and guidance when necessary.

Collaborates with the broader work of the Ignatian Center for Jesuit Education (ICJE), Campus Ministry, and the Division of Mission and Ministry:

• Contributes to discussions, activities, and other events appropriate to ICJE staff.

• Regularly attends general Division meetings

• Supports and, as possible, attends Ignatian Center, Campus Ministry, Division, and campus events.

• Supports and coordinates as appropriate with Campus Ministry programs.

Executes other tasks as assigned.

C. PROVIDES WORK DIRECTION

This position supervises multiple student employees.

D. GENERAL GUIDELINES

N/A.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

1.Knowledge

• Basic understanding of Catholic liturgical and theological practices, sufficient to support regular worship schedules.

• General familiarity with Catholic liturgical mechanics and protocols.
  2.Skills

• Public speaking capacities.

• Excellent interpersonal and verbal/written communication skills.

• Outstanding organizational and project management skills.

• Demonstrated knowledge of MS Office, Excel, PowerPoint, GoogleDocs, required

• Aptitude for technical support systems: e.g., sound system control & microphone set up; on-line calendaring; Workday, FOCCUS Inventory processing, mailing list management, website design, creation, and management.

• Demonstrated budget and contract management skills.
  3.Abilities

• Demonstrated ability to cultivate collaborative relationships with internal and external constituencies.

• Ability to facilitate events/work with the public.

• Ability to work independently, exercising sound judgment and discretion.

• Ability to work evenings, weekends, certain religious holidays (including but not limited to Easter, Christmas Eve, Christmas), and non-traditional hours.

• Ability to lift and move moderately heavy objects, climb stairs, ladders, and lift at least 50 pounds safely.

• Excellent judgment, attention to detail, and ability to be self-directed.

• Valid U.S. Driver's License.
  4.Education

●Bachelor's degree or equivalent combination of experience required

5.Years of Experience

• 3+ years of professional experience working with community groups (e.g., non- profits, advocacy organizations, social service agencies, parishes) required; professional experience as church sexton highly desired.

• Working in or around a state or national historic landmark property is highly desired.

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Ability to lift and move moderately heavy objects, climb stairs, ladders, and lift at least 50 pounds safely.

• Considerable time is spent at a desk using a computer terminal.

• Must be able to travel to other buildings on the campus.

• May be required to occasionally travel to outside customers, vendors or suppliers.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Historical monument setting on university grounds.

• Typical office environment.

• Offices with frequent interruptions.

• Typical church environment.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

COVID-19 Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.