Assistant Director - Internal Services Division

State Of Arizona Phoenix , AZ 85002

Posted 1 week ago

ARIZONA STATE LAND DEPARTMENT

Since its inception in 1912, the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of Trust lands scattered throughout Arizona. The Common Schools (K-12) are the largest beneficiary owning approximately 87% of the land and receiving close to 90% of Land Trust revenues. Through the application of sound stewardship, conservation, and effective business management principles, the Land Department is able to succeed in its mission of responsibly managing the assets of a multi-generational perpetual Trust in alignment with the interests of the beneficiaries and Arizona's future. Are you ready join us in our mission? Please apply today!

For general information about the Land Department please visit our website: www.azland.gov

Internal Services Division Director (AD)

Grade E2

Annual Salary Range ($65,000 - $105,000)

(Position Will Remain Open Until Business Needs are Met.)

LOCATION
1616 West Adams Phoenix, AZ 85007

JOB SUMMARY

Under the guidance and direction of the Arizona State Land Department Deputy Commissioner, the Internal Services Division Director directs and administers, through subordinate management staff, the development, implementation and operation of the agency's Archeology, Appraisal and Audit/Compliance sections. The incumbent will be responsible for collaborating with each section manager to define immediate and long-term goals and priorities for their specific section; adjusting as business needs dictate. The incumbent will also draw upon defined goals to develop a functional and fluid business plan for the division, which maximizes capacity, continually improved processes, economic return, and alignment with the strategic objectives of the department.

The primary duties of the Internal Services Division Director are summarized as follows:

  • Aligns the functions/daily work of the Internal Services division, to the strategic vision & priorities of the Department. Ensures linkage of organizational direction and division and section objectives and goals. Identifies and establishes goals and performance measures to accomplish strategic vision & priorities.

  • Supervises and directs the overall operation of the Division, and in keeping with the principles of the AMS (Arizona Management System) and its full implementation within the agency, coaches and encourages the organization to identify problems and creates appropriate space, and environment, to solve them. Meets with section managers regularly - reflects on problems, solutions, and challenges. Contributes input and knowledge which promote a culture of continuous improvement and support the mission, vision and values of an emerging learning organization. Develops, with subordinate management staff, the division work plan and supervises implementation of the plans.

  • Communicates regularly with key stakeholders ensuring they are aligned and understand their responsibilities, in addition to obtain necessary sign-offs between functional groups;

  • Defines immediate and long-term goals, priorities, and operational plan to ensure team goals are aligned with the goals and priorities of the organization. Reviews the progress of all division projects and reports on the performance of multiple units to the executive team. Identifies major resource constraints that impact implementation of desired organizational goals. Develops plans and delivers results in fast-changing environment. Provides input to divisional or departmental strategy.

  • Responsible for developing and monitoring the division-level budget; reports overall division-level budget to executive team; manages, monitors and tracks project-related costs and other relevant activities performed by the division.

  • Identifies required resources; trains, schedules and monitors resources; leads hiring process; accountable for effective use of resources.

  • Works in concert with the other agency division directors to accomplish improvements in workflow across multiple sections;

  • Applies and positively models the principles, theories, and concepts of the Arizona Management System; identifying meaningful group metrics and adjusting as necessary; leading all continuous improvement activities with courage and humility (i.e. daily group huddles, huddle board updates, problem solving sessions which identify areas for process and quality improvement); successfully adheres to standard work procedures and leader standard work protocols.)

  • Plans and facilitates effective 1:1 Coaching sessions (at least twice monthly) in alignment with Arizona Management System principles. Consistently develops subordinate's problem solving skills; facilitating alignment on performance expectations and applying quick course corrections.

  • All other relevant duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge:

  • Knowledge of State and Federal budget and legislative process;
  • Knowledge of the Federal Enabling Act and State Constitution as they relate to the department; agency's status, administrative rules and programs;
  • A broad and generally deep understanding of all facets of management and leadership, as well as a vision for the specific business program/function being managed;
  • Thorough working knowledge of the organization's policies and procedures;
  • Thorough working knowledge of interrelationships among various internal and external organizational functions.

Skills:

  • Ability to recognize problems or situations that are new or without clear precedent and offer solutions;
  • Strong customer service skills;
  • Excellent interpersonal, written and oral communication skills.

Abilities:

  • Demonstrated ability to lead formal improvement efforts, drive problem solving, and identify waste according to lean principals;

  • Demonstrated ability to balance, prioritize and organize multiple tasks;

  • Demonstrated ability to work collaboratively in teams and across organizations;

  • Demonstrated ability to synthesize feedback and adjust plans accordingly;

  • Demonstrated ability to build strong relationships inside and outside the organization;

  • Expert system administration and leadership skills;

  • Demonstrated ability to manage large teams;

  • Demonstrated ability to apply creative solutions to business problems to ensure business needs are most effectively met;

  • Demonstrated ability to effectively articulate the relationship of the department to other business units in the organization;

  • Demonstrated ability to understand and anticipate needs and priorities of both internal and external customers;

  • Demonstrated ability to integrate new concepts, practices, and emerging technologies into strategic planning process.

SELECTIVE PREFERENCES

Bachelor or Master's degree in Business or related field; Five (5) or more years of executive level operational and/or business management related experience, preferably in Natural Resources, Land Management or Land Development; Three (3) or more years of supervisory experience.

COVER LETTER REQUIREMENT

A cover letter is required for this position in addition to a complete resume at the time of application. The cover letter should concisely highlight experience, knowledge, skills, and abilities as they relate to the job posting. The cover letter will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

BENEFITS

The State of Arizona provides a highly comprehensive benefits package, including:

  • A Competitive salary;

  • A robust and very affordable insurance plan that includes medical, dental, life, short-term and long-term disability options;

  • A top-ranked retirement program with 100% employer matched contributions; 10 paid holidays per year;

  • Accrued vacation and sick days;

  • Work-Life balance and additional options for life betterment such as deferred compensation, credit union membership, and a wellness program.

PRE-EMPLOYMENT REQUIREMENTS

  • Prior to or following interviewing, candidates may be subject to a pre-employment skills assessment.

  • The posted position requires possession of, and ability to retain, a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete required driver training. (refer to Arizona Administrative Code R2-10-207.12.)

  • Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.

  • All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

To apply, click the APPLY NOW button and

follow the instructions to submit your application.

Please note: The Arizona State Land Department does not provide status updates on positions that are in the recruitment process. A notification received via email is confirmation that your resume has been successfully submitted. Only the applicants selected to move forward in the interview process will be contacted directly by the hiring authority.

If you have trouble applying for this position, please email [email protected] for assistance.


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Assistant Director - Internal Services Division

State Of Arizona