Assistant Director, Human Resources Talent Acquisitions And Hris Systems

Position Information

Posting Number S1500664 Job Title Assistant Director, Human Resources Talent Acquisitions and HRIS Systems Position Number A13637 Division Administrative Affairs - ADA Department Human Resources, Title IX, and EO/AA Department FLSA Exempt Salary Grade 214 Salary Classification Admin/Professional Annual Salary Range $64,993 - $89,0931 Hourly Salary Range Employment Status Full Time 12 Mos Regular General Description

The purpose of this position is to serve as a senior-level staff member responsible for assisting the Human Resource Director in the operations of HR. The Assistant Director works to develop and implement policies and programs to ensure the highest quality of service. The Assistant Director will administer all aspects of the University's Talent Acquisition/Recruitment program and oversee HR information systems.

Essential Job Duties

ESSENTIAL JOB DUTIES RELATING TO HUMAN RESOURCES OPERATIONS:

1.Serve as a faculty, staff, and department liaison regarding the University's talent acquisition process. Coordinate and post vacant positions in the University's online applicant tracking/recruiting system. Advertise vacant positions in appropriate media. Ensure timely payment of related expenses;

2.Work to ensure that the University's employment services comply with applicable federal and state statutes, including but not limited to Fair Labor Standards Act (FLSA), Affordable Care Act (ACA), Title IX, Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), and child labor laws;

3.Administer the staff performance appraisal process and provide ongoing training and support to employees, supervisors, VPs, and Department Chairs. Compile reports related to performance reviews;

4.Plan, design, develop, configure, test, document, maintain, and administer Human Resources systems and applications to ensure effective business processes; provide support and post-production support/maintenance; Design, optimize and automate HR processes by identifying and analyzing current practices to make recommendations for process improvements;

5.Create and update manuals, training materials, and related documents; train departmental users; maintain Electronic Personnel Action Form (EPAF) approval queues in the Banner HR/Payroll system; interact with faculty, staff, department heads and administrators in response Personnel Action Forms, and other applicable policies, procedures, and practices;

6.Supervise HR staff, including assigning duties, approving time off, preparing evaluations, approving timesheets, and handling disciplinary issues;

7.Understand position management and classification;

8.Prepare salary queries and reports in Banner HR/Payroll, Argos and Excel; assist Director with various projects and documents, including pay plan development and reference guides;

9.Assist with the annual salary administration process for faculty and staff, including report preparation, CUPA/OES salary comparisons, Banner updates, and salary change notifications to faculty and staff;

10. Conduct research and analyze data on assigned projects; Assist with Banner testing and advise and recommend changes in technology which will enhance HR's ability to be an effective consultant and strategic partner;

11. Assist with the preparation and delivery of training and development;

12. Assist in preparing and monitoring the departmental budget and unit plans as requested;

13. Assist with maintaining the departmental website; serve on various University committees; ensure confidentiality of employee information.

Additional Duties

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Knowledge, Skills and Abilities

Strong strategic and business acumen

Ability to reason critically and proactively

Strong ethical values and the ability to maintain strict confidentiality

Advanced knowledge of Human Resources and the laws that govern all facets of the employment process

Advanced MS Excel, MS Word, and database reporting skills

Proficient with HRIS software, including Ellucian Banner and PeopleAdmin

Excellent interpersonal, leadership, and coaching skills

Excellent communication skills, both verbally and in writing

Ability to recognize and protect confidential information

Ability to interpret, apply, and enforce University policies and Federal and State laws

Ability to manage multiple projects with demanding time frame

Education and Experience

The educational requirement for this position is: Bachelor's degree in a related field; Master's degree preferred.

Education substituted for experience? No

The experience requirement for this position is five years of progressively increased autonomous responsibility in human resource management. Experience in a higher education system is highly preferred.

Experience substituted for education? No

Licenses, Certification or Registrations

Certifications, licenses, professional designations, or other qualifications required for this position include:

None

Certifications, licenses, professional designations, or other qualifications preferred for this position include:

• PHR, SPHR

Environmental Working Conditions Indoor Travel Requirements Light Travel Number of Vacancies Desired Start Date Physical Requirements

The physical activities required for this position involve:

Standing: Under 1/3 walking: Under 1/3 of the time sitting: Over 2/3 of the time; using hands: Over 2/3 of the time;

reaching with hands and arms: Under 1/3 of the time; climbing or balancing: Never; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Over 2/3 of the time; tasting or smelling: Never.

This position requires lifting:

Up to 10 pounds: Under 1/3 of the time.

This position has the following special vision requirements:

• Ability to view information both in print and electronically.

Open Date 06/25/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Diversity Statement

In keeping with the charge of the President's Diversity Task Force, which is "…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment," UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.

EEO Statement

UM is an AA/EO/Veterans/Disability Institution

Quick Link https://jobs.montevallo.edu/postings/9275

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Chronicle of Higher Education

• Diverse Issues in Higher Education

• HigherEdJobs.com

• HigherEdJobs/Affirmative Action Email List

• The Academic Network, Inc. MFAD (Minority Faculty Application Database)

• SREB (Southern Regional Education Board)

• Birmingham News

• Shelby County Reporter

• Birmingham Times

• Advertisement/Publication

• Indeed

• LinkedIn

• Personal Referral

• UM Website

• Agency Referral

• Other

Documents Needed to Apply

Required Documents

• Letter of Application

• Resume

Optional Documents