Assistant Director For Contracts And Compliance

About the Job

The Assistant Director for Contracts and Compliance is an integral member of the International Health, Safety, and Compliance (IHSC) team, supporting and helping expand compliance initiatives in accordance with federal, state, and international laws, University policies and procedures, and education abroad best practices. The Assistant Director manages many of the IHSC partnerships with constituent offices within the University, focusing on facilitating international activities through the initiation and completion of appropriate contracts and agreements. The Assistant Director also leads many of the Global Programs and Strategy Alliance's (GPS Alliance's) compliance efforts.

Responsibilities:

Contracts and Constituent Services (60%)

Support and facilitate University contracting processes with international parties including the facilitation of international student mobility agreements generated by the colleges/units/campus in consultation with the GPS Alliance Dean's Office, the Office of the General Counsel (OGC), the Office of Risk Management and Insurance (ORM), and the Office of the Provost

Consult regularly with OGC regarding legal questions and work to obtain or negotiate legal approval of modifications to contract templates

Consult regularly with ORM regarding international risk and insurance questions

Consult regularly with the Associate Director of Export Controls and Research Security regarding the development of agreements with restricted entities or operating in countries under federal embargo

Manage the contract and renewal process for all education abroad office contracts and schedules to ensure the timely review, execution, and filing of contracts

Liaise with OGC to manage contract templates and guidance documents, including customized addenda for a wide variety of activities and programs

In conjunction with the Senior International Officer and OGC, educate University units on appropriate contracting policies and compliance procedures

Build relationships with internal and external University constituents by acting as a liaison for GPS Alliance, IHSC Team, and University colleges and departments

Consult regularly with and update GPS Alliance leadership on international contracts and trends

Monitor and evaluate current institutional agreements and contracts, including routine management and data cleaning of GPS Alliance database of agreements

Policy & Compliance Activity (30%)

Execute, in collaboration with the IHSC Director, the IHSC mission within the GPS Alliance across the University system and increase policy/legal compliance, including but not limited to travel registry of all University travelers, education abroad program leader training requirements, ITRAAC, insurance (liability and personal), external sales, personal data, and export controls.

Provide individualized advice and support to units, faculty/staff, and students to assure compliance with University policy and established best practices

Maintain extensive knowledge of the state, national and international laws that relate to the University's international efforts including Title IX, the Family Educational Rights to Privacy Act, the Clery Act, the MN Study Abroad Legislation, the U.S. Office of Foreign Asset Control, Export Controls, etc. Provide relevant content for IHSC website as appropriate

Assist the Director in maintaining and updating the U-Wide policy for Education Abroad including all attached procedural and informational supplements

Manage the education abroad incident database for use by all education abroad offices; coordinate required reporting on incidents relevant to the Clery Act, Title IX violations, MN Study Abroad Law, and Student Conduct Code violations

Assist the Director to manage the GPS Alliance's delegations of authority

Assist the Director in updating and occasionally presenting a comprehensive health and safety orientation for all international education program leaders

Manage compliance with and provide administrative support for the University's international travel registry

Serve Minnesota Global, Incorporated as Board Secretary

Support for managing and establishing foreign legal activity and ongoing compliance: MGI and USSA; Registrations in Italy and Spain.

Program Oversight and Management (10%)

Other Duties & Professional Development

Participate in other projects/tasks as part of a team effort to complete projects on schedule

Participate in ongoing dialogue with IHSC team members as to the progress of work assignments

Participate in GPS Alliance and University committees related to international risk management, compliance, and inbound and outbound international travel

Promote, support, and participate in international efforts with University units and appropriate professional associations

Assist the IHSC Director with reports and data management as requested

Other compliance-related duties as assigned

Qualifications

Required Qualifications:

BA/BS plus at least six years of experience in education abroad, higher education administration, contract management, compliance, or a combination of relevant professional experience.

Experience managing contracts and agreements

Preferred Qualifications:

International experience (either through working with international student programs or services or through international travel)

Ability to manage complex projects

Demonstrated ability to work with a wide variety of levels of staff across units/ departments throughout a complex organization

Attention to detail

About the Department

As the central international office for the University of Minnesota system, the Global Programs and Strategy Alliance drives the University's global strategy and connects faculty, staff, and students with the resources and expertise needed for personal and professional success. Our work advances three main initiatives: Empower students for global success, Bring the World to the U, and Ignite Global Innovation.

https://global.umn.edu/

Pay and Benefits

Pay Range: $74,000- $82,000 annually, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type:Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

The application deadline for this position is March 2nd, 2025.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).