Assistant Director, Faculty Support Services

Columbia University New York , NY 10007

Posted 3 weeks ago

Reporting to the Director of Faculty Support Services, the Assistant Director manages a team of support staff providing administrative assistance to faculty at the Law School, and is responsible for overseeing the successful workflow and apportionment of a large volume of administrative work for professors, centers, and programs. The incumbent will also have responsibility for overseeing and monitoring budgets for faculty and research centers.

RESPONSIBILITIES:
1.Manages daily operations and workflow of a team of support staff providing administrative assistance to faculty and research centers. Allocates and tracks work among team members, as requested by the faculty member(s) or center(s). Exercises independent judgment in assigning and reapportioning work based on assessments of task urgency and availability of resources.
2.Records attendance, including reviewing and approving timesheets, arranging for coverage for team members who are out of the office, tracking daily arrival and departure times, and approving time off.
3.Manages research budgets for three or more faculty members. As assigned, monitors research center non-personnel expenses and assists research administrators in submitting timely quarterly budget updates to Business Office. Has the ability to authorize purchasing using a purchasing card. Is responsible for auditing Travel and Business Expense Reimbursement (TBERS) for team prior to final submission to Business Office.
4.Provides advice and strategic assistance with respect to the high-level aspects of planning and organizing special events, including symposia, colloquia, and workshops, both on and off campus.
5.Hires, orients, supervises and disciplines team staff, in accordance with relevant policies and procedures. Prepares all related materials such as job descriptions, onboarding memos, and disciplinary letters.
6.Assumes responsibility for the professional development of staff members, arranging meetings and trainings as needed.
7.Assists the Director with special projects and performs other duties as needed. Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or its equivalent plus a minimum of 2-4 years of administrative experience required. Excellent writing and editing skills required.

Must have strong technical skills, including proficiency in Microsoft Word, Excel, PowerPoint. Experience with Adobe Illustrator, Adobe Photoshop, In-Design, and Dreamweaver strongly preferred. Web Design and content coordination experience necessary.

Project management experience, including employing appropriate digital tools, also preferred. Graphic design background highly preferred. Must be well organized, detail oriented, and work well under pressure, and be able to manage multiple responsibilities simultaneously in a high-volume operation.

Must be able to work independently, take initiative and responsibility for complex tasks. Ability to exercise good judgment, prioritize and carry out tasks with minimal supervision a must. Must be able to communicate effectively with diverse groups including faculty, students, and staff.

Must have tact, diplomacy and the ability to exercise judgment in matters that are sensitive and confidential. Experience with supervising employees a plus. Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Special Instructions Preferred Qualifications Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications

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Assistant Director, Faculty Support Services

Columbia University