Assistant Director, Enterprise Events

University Of Chicago Chicago , IL 60602

Posted 3 weeks ago

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department
3035501 Bus-Marketing

About the Unit

The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Job Family

Communications

Responsible for planning, preparing, publishing, and disseminating University sponsored information both internally and externally. Prepares written, graphical, audio, and visual material to support the communications to press and government agencies.

Career Track and Job Level

Special Events

Creates plans for events programming, marketing, and logistics, and oversees their execution.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor

Responsibilities

The job provides professional support and solves straightforward problems in a broad range of operational business activities in the creation of plans for events programming, marketing, and logistics. With guidance from others, monitors the execution of events.

  1. Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others., 2) Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise., 3) Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event., 4) Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others., 5) Performs other related work as needed.

Unit-Specific Responsibilities

  1. As a member of the Marketing and Communications team, this position will support areas of event planning, promotion, and execution including but not limited to on-line registration, event follow-up and data management, and assist with on-site logistics for a diverse portfolio of global events ranging in size and location.
  2. Enterprise events are defined as events aimed at increasing brand visibility and showcasing the significant contributions of Chicago Booth across a variety of audiences, from prospective students to our alumni community, corporate partners and others within the Chicago Booth community.
  3. Coordinate logistics and event, both day of and promotional, materials for domestic and international enterprise events.
  4. Communicate with internal and external key stakeholders regarding enterprise events, to keep everyone informed and on the same page. Includes creation of event briefings.
  5. Manage all facets of event registration, on-site event management, and any needed follow-up.
  6. Create day of and promotional enterprise event materials for domestic and international events ensuring alignment with enterprise event and brand strategy and ensure they arrive to each destination in a timely manner.
  7. As an integral member of the enterprise events team, provide on-site assistance at designated events for all day-of logistics.
  8. Work with Director of Enterprise Events to maximize the impact of enterprise events.
  9. Responsible for preparing all enterprise event documentation and coordinates with key event stakeholders to ensure consistent, high level service throughout pre-event, event and post-event phases of events.
  10. Learn and understand capabilities of the on-line event registration system (Cvent). Build enterprise event registration pages. Monitor registration and provide necessary reports either pre or post event.
  11. Create a post-event debrief detailing success per pre-established metrics as well as qualitative feedback and key learnings.
  12. Interface with the Advancement Data, Institutional Research and Marketing Analytics teams to properly track engagement and follow-up after enterprise events.
  13. Manage a calendar of enterprise events with the internal stakeholders to help open all lines of communication throughout the planning process.
  14. Manage administrative event related tasks.

Unit-Preferred Competencies

  1. Proven collaborative and interpersonal skills.
  2. Ability to effectively work as part of a team in varying roles, including responding to last minute tasks with professionalism.
  3. Excellent organizational skills with attention to detail.
  4. Ability to learn software and databases, in particular the event registration system, email marketing, and Griffin.
  5. Proven ability to work on multiple projects simultaneously, set priorities, thinks creatively and reacts to changes and adjustments quickly.
  6. Problem solving skills.
  7. Evening and weekend hours periodically.
  8. Travel periodically.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Experience

  1. A minimum three years of relevant experience, such as event or conference planning.

Required Documents

  1. Resume
  2. Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status

Exempt

Pay Frequency

Monthly

Pay Grade

Depends on Qualifications

Scheduled Weekly Hours
37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date
2019-07-26-07:00

Remove from Posting On or Before
2020-01-26-08:00

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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Assistant Director, Enterprise Events

University Of Chicago