Worcester State University Worcester , MA 01601
Posted 2 months ago
About Worcester State University:WORCESTER STATE UNIVERSITY is a liberal arts and sciences university with a long tradition of academic excellence dating back to 1874, as well as an Affirmative Action/Equal Opportunity Employer that seeks to reflect the diversity of its community. Our workforce is dedicated to academic quality, student-centered programming, engaged citizenship, open exchanges of ideas, diversity and inclusiveness, and civility and integrity. We are looking for job applicants who share these values and commitment to our students.
Worcester State is centrally located in Massachusetts, about an hour's drive from Boston, Springfield, and Providence, Rhode Island. Our 58-acre campus is nestled in the residential northwest side of Worcester--the second largest city in New England and home to 37,000 college students at more than a dozen colleges and universities. Over 6,000 of those students attend Worcester State--approximately 5,300 are undergraduates and 1,000 are graduate students. Learn more about us at worcester.edu/about .
Job Description:OFFICIAL TITLE: Assistant Director, Contracts Administration ManagerSUPERVISION RECEIVED: CPO | ED of Supply Chain & Business ServicesSUPERVISION EXERCISED: Subordinate classified and professional staff
General Statement of Duties: The Contract Administration Manager supervises the day-to-day operation supporting the University's Contract Lifecycle. Reporting to an Associate Director or other higher-level administrator, the manager collaborates closely with the senior management, stakeholders, and internal departments/business units in the integral phases of the acquisition process: establishing/reviewing state and federal compliance requirements, solicitation, evaluation, award, and post-award activities. The incumbent will lead the contract creation, negotiation, review, and administration of approvals and the ongoing management of renewals and terminations. Confers with internal and external constituents including but not limited to colleagues, faculty, staff, vendors, the Office of the Inspector General, the Massachusetts Attorney General's Office, the State Comptroller, and the Operational Services Division. The incumbent ensures that all services and products are under contract, whether competitively procured, retrieved from a state contract (OSD), by a purchasing group, or through a cooperative or collective contract as allowed by Massachusetts Procurement Laws. The position supports the CPO initiatives, in setting strategic priorities, helping identify the areas of improvement, and identifying and tracking metrics for success.
Responsibilities:
(E) = Essential
Maintains the Master Records file for all university procurement contracts. Categorizes contract's threshold or type in Colleague to ensure visibility for requisitions. Maintains the Lease Registry for all university leases. Identifies contracts that fall within the GASB 87 Lease Standard and GASB 96 Subscription Based IT arrangements. Monitors the expiration and contract renewal options and rate increases. Maintains the Revenue Contract Master Records
Requirements:Required Qualifications:
Minimum of six years in procurement, purchasing, supply chain, and/or strategic sourcing roles. Proven work experience as a contract specialist, paralegal, or similar role. Minimum of three years drafting and managing contract and post award activities in a public procurement setting. In-depth knowledge of procurement regulations, contract documents and legal specifications. Contract Lifecycle Management experience. Experience drafting and redlining contract agreements is also required. Competent with DocuSign. Strong time management skills with the ability to function well under pressure and deadlines. Strong customer service and client/vendor relationship management skills Strong analytical, troubleshooting, organizational and planning skills Excellent oral and written communication skills Experience with one or more software platforms including but not limited to platforms for virtual interactions (i.e., Teams and/or Zoom), contract repositories, CRMs and ERPs. A self-starter who works well independently and in a team. Ability and willingness to obtain a MCCPO designation. Adaptable to changing situations to meet emergencies, deadlines, or changing department requirements.
Preferred Qualifications:
Bachelor's Degree in Business, Supply Chain, Finance, or Economics. Experience working with a state agency of Massachusetts, University and the MMARS/COMMBUYS systems. Legal Contract experience/certification Working knowledge of object code classifications in the Commonwealth's Expenditure Classification to understand correlation to university's codes.
Additional Information:This is a full-time, benefited, exempt, professional APA position. The firm annual salary range for this position is $80,000- $85,000, commensurate with relevant professional experience and education.
Here at Worcester State University, it is strongly recommended that all employees be vaccinated against COVID-19 before they begin employment.
Worcester State University offers a competitive benefits package that includes:
a choice of 8 different pre-taxed, health insurance plan options a choice of pension or 401(a), and supplemental plan retirement options life insurance up to 8x the annual salary long-term disability coverage dental insurance 20 vacation days accrued per year 15 sick days accrued per year 5 personal days per year paid holidays tuition remission for self, spouse, and dependent children and more...
We are an equal opportunity/Affirmative Action Employer. M/F/D/V. Members of traditionally underrepresented groups are strongly encouraged to apply.
Application Instructions:Applicants must apply online and may do so by visiting www.worcester.edu/careers, and submitting a cover letter, resume, and the contact information of three professional references.
For assistance with uploading materials, log a ticket via the HelpDesk link, or contact us directly at 508-929-8053.
URL: www.worcester.edu
Worcester State University