Assistant Director, Business Operations

Job Summary

The Assistant Director, Business Operations provides professional business operation leadership to assigned departments and colleges. Provides suggestions to operational challenges that have significant impact on the effective operations of the departments and/or colleges.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

• Manages the day-to-day operations of the department or college's administrative functions, including finance, human resources, property control, and purchasing.

• Provides guidance and direction to staff. Delegates work, establishes work schedules, and communicates performance standards.

• Develops and manages budgets to ensure program alignment with fiscal allocation and provides monthly variance reports.

• Prepares complex financial analyses such as income and expense forecasting, as well as a variety of routine and ad-hoc financial reports.

• Plans and implements special projects within assigned colleges and represents the department or college on committees and work groups as requested.

• Researches and responds to complex questions and issues to resolve escalated issues and concerns related to the scope of duties. Interprets and administers policies and procedures.

• Ensures that all business and administrative operations and activities comply with university policies and guidelines.

• Participates in the strategic planning for assigned areas and assists with developing and implementing the departmental strategic plan as it relates to budget, expenditures, and staffing.

• Establishes performance goals and measures to evaluate success within the assigned area of responsibility.

• Develops and implements business and fiscal processes to ensure compliance and good stewardship of university resources.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either ten years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Business Management, Public Administration, Accounting, Organizational Psychology, or closely related field and six years of full-time experience directly related to the job functions.

• Professional full-time experience in budget management, accounting, administrative operations, or other related work experience.

• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel and Outlook).

Preferred Qualifications:

• Master's degree from an accredited institution in Business Management, Public Administration, Accounting, Organizational Psychology, or closely related field.

• Work experience in a higher education setting.

• Experience with Banner enterprise application.

• Experience managing others by providing information, guidance, and motivation.

Knowledge, Skills & Abilities:

• Knowledge of accounting, budgeting, finance and management principles, practices and procedures.

• Knowledge of or ability to learn Workday Finance and HCM modules.

• Excellent interpersonal, verbal, and written communication skills.

• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.

• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.

• Ability to collaborate work effectively within a diverse community and willing to contribute to a team effort.

• Ability to work successfully as both a member of a team and independently with minimal supervision.

• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.

• Ability to use effective decision making and problem-solving techniques.

• Ability to analyze and interpret complex financial data and prepare financial reports, statements, and projections.

• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.

• Ability to maintain confidentiality and discretion at all times.

• Ability to exercise a high degree of independent judgement in the establishment, interpretation, application, and enforcement of all rules, regulations, and policies.

• Ability to effectively manage the work of others by providing information, guidance, and motivation.

Review of applicant materials will begin immediately and continue until the position is filled

Pay Grade 18