Assistant Deputy Acco

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $88,732 - $95,000.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ASSOCIATE STAFF ANALYST.

The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Office of Procurement, headed by the Agency Chief Contracting Officer (ACCO), is responsible for purchasing necessary goods and services needed to protect the City's children and families. The Office of Procurement also assists ACS program areas with the preparation of specifications or scopes of services needed in order to issue Invitation to Bid or Request for Proposals (RFP), and with the help of the ACS program areas, verifies the responsibility of the vendors to provide the proposed services. In addition, the Office of Procurement registers contract awards with the New York City Comptroller's Office.

ACS is seeking an experienced procurement professional to serve as Assistant Deputy Agency Chief Contracting Officer (ADACCO) to support the agency administrative contract portfolio within the Office of Procurement. The successful candidate will have worked in a fast-paced environment and have experience in managing City procurements and the City's M/WBE Program, including reviewing, and approving documents on behalf of Senior Staff. Candidates should be highly motivated and should be able to retain and communicate effectively, combined with strong critical thinking and organization skills and attention to detail.

The ADACCO will report directly to the Deputy Agency Chief Contracting Officer (DACCO) for Administrative Contracts.

Duties will include but are not limited to:

• Assist the ACCO and Deputy ACCO (DACCO) in all aspects of procurement management required to maintain ACS' portfolio of administrative contracts. The Administrative contracts portfolio includes but is not limited to Competitive Sealed Bids, Competitive Sealed Proposals, Negotiated Acquisitions/Extensions, Contract Amendment and Assignments, Government-to-Government, New York State Office of General Services (OGS) and General Services Administration (GSA) Back Drop contracts, Preferred Source procurements, DoITT ITCS Task and Change Orders, and DCAS Service Contracts Task Orders and Leases.

• Work with the program areas to help them understand the steps necessary to develop major procurements from initiation of project through registration and contract expiration.

• Prepare procurement documents including responsibility determinations.

• Review contract specifications to ensure conformity to agency's requirements and City mandates.

• Perform all activities associated with Requests for Proposals (RFP's) and Invitations for Bids (IFB's) and other procurement methods to procure administrative goods and services for ACS utilizing the City's Procurement Systems including Procurement and Sourcing Solutions Portal (PASSPort) and FMS.

• Communicate with and obtaining approvals from oversight agencies as needed. Oversight agencies include the Mayor's Office of Contract Services, Department of Investigation, Department of Finance, and the Department of Small Business Services.

• Perform all functions in the absence of the DACCO including approval of documents in applicable procurement systems such as PASSPort and representing the Office of Procurement in meetings.

• Assist the Deputy ACCO in supervising staff.

• In consultation with the DACCO, identify opportunities for process improvements and staff training.

• Conduct staff trainings and ensuring knowledge transfer among staff as appropriate.

• Oversee the accurate, thorough, and timely completion of and the preparation of contracts for registration with the Comptroller's Office and assisting staff in communicating with vendors and ACS staff in other divisions.

• Enforce and monitoring compliance with the City's Procurement Policy Board (PPB) Rules, Citywide Insurance requirements for vendors, and contractor performance evaluations.

• Analyze existing procurement processes to determine the potential for efficiency improvements.

• Participate in various M/WBE related work and events as required.

• Perform special projects as needed.

ADDITONAL INFO:

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY:

APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:

For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID# 633612.

For all other applicants go to www.nyc.gov/careers and search for Job ID# 633612. Click on the "Apply" button.

If you do not have access to a computer, most public libraries have computers available for use.

Only candidates selected for an interview will be contacted.

Minimum Qualifications

1.A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee

benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or

2.A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in "1" above.

Preferred Skills

Preferred candidate should possess previous procurement experience PASSPort experience FMS experience, familiarity with the City's Minority and Women Owned Business Enterprise (M/WBE) Program along with the ability to multi-task in a fast-paced environment. In addition, the ideal candidate should be computer literate with working skills in Microsoft Office tools such as Microsoft Outlook, Word, Excel and PowerPoint. The candidate should exhibit excellent analytical, communication and interpersonal skills, and should be detail-oriented, service-oriented, as well as a team player.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.