Assistant Dean Of Students

University Of Chicago Chicago , IL 60602

Posted 1 month ago

Apply

This Job is not relevant Tell us why

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department
31360 Divinity School

About the Unit

The University of Chicago Divinity School is a space and a community dedicated to some of the most important, most exhilarating, and most humbling questions of humanity. The School is animated by two impulses seldom found together: by the critical study of religious traditions, objects, and ideas, and by the implications of those traditions and ideas for how faith might be practiced, life might be lived, and community might be realized. The conjunction of these approaches in a Divinity School situated at the very center of one of the world's great research universities has produced many scholars, teachers, leaders, and ideas that have had a profound effect upon the possibilities for thinking about religion, and thereby a profound effect upon the world. Read more at https://divinity.uchicago.edu/.

Job Family

Student Affairs & Services

Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.

Career Track and Job Level

Student Affairs & Inclusion

Plans, administers, and leads a variety of student services. Leads, develops and implements orientation and onboarding programs for incoming students. Provides an environment that welcomes multicultural students and develops processes to improve their recruitment and retention. Acts as the primary point of contact for student inquiries. Analyzes admissions and financial aid data to develop future enrollment strategies. Monitors student performance, evaluates student academic records, and authorizes convocation eligibility. Note that P5 job level is restricted for CSL only.

P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Role Impact

Individual Contributor

Responsibilities

The job develops and implements a variety of student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses breadth and depth of expertise in student affairs to develop future enrollment strategies using admissions and financial aid data.

Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life., 2) Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students., 3) Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises., 4) Performs other related work as needed.

Unit-specific Responsibilities

The Assistant Dean of Students supports the full student support lifecycleincluding recruitment and admission, registration and advising, student life, and professional development.
Manages the recruitment and admission process; advises prospective students on the application process; schedules recruitment and yield activities; create and manage recruitment printed and electronic materials, including websites, brochures, and other publications; provide administrative support to the Faculty Committee on Admission & Aid; oversee the admission database, decision release, application updates and testing.
Advises students on degree requirements, progression, and completion; maintain student records for approximately 300 graduate students, including enrollment details, fulfillment of university and/or divisional requirements, teaching requirements, and ensures compliance with the relevant institutional, regulatory and legal policies and procedures and works closely with the Offices of the Registrar, Bursar, Dissertation, International Affairs, UChicagoGrad, and other areas as required.
Advises students on administrative, financial, and personal issues; responds to phone and email inquiries and meets regularly with students to communicate university and divisional requirements; assists with navigation of university offices; manages the implementation of accommodations granted to students with disabilities by Student Disability Services; provides consultative support to administrators and faculty on University and/or Divinity School policies and procedures to ensure all matters related to degree requirements are adhered to, including matriculation, registration, academic progress and teaching, financial aid, and graduation; counsels graduate students regarding disciplinary and emergency matters, and crisis intervention.
Oversees quarterly graduation, including communication of deadlines, policies, and procedures to departments and students; communication with the Office of the Registrar, Dissertation Office, and any degree restricting offices, management of the list of candidates; reviews candidate previous degree information; verification of eligibility for degree conferral; and the annual convocation ceremony.
Manages and coordinates annual new student orientation; quarterly registration, including communication of deadlines, policies, and procedures to departments and students and implements changes in central procedures into divisional practices.
Manages and coordinates efforts within the Divinity School to enhance student community and professional development opportunities, including communication to students about resources and services to support their personal growth and development; manages and maintains student affairs content on the divisional website, including the student administrative calendar.
Serves, as needed, as the designee for the Dean of Students Office in disciplinary and emergency response management matters as needed. Represents, as needed, the Dean of Students Office and the Divinity School on university committees, and manages special projects as assigned.

Unit-preferred Competencies

Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.
Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality.
Ability to manage records and maintain financial aid accounts with superior accuracy.
Ability to work independently, take direction, and achieve consensus.
Knowledge of admissions and aid procedures.
Excellent organizational skills, problem solving ability, and attention to detail.
Excellent computer skills, including knowledge of word processing, spreadsheets, and databases.
Ability to manage day-to-day duties with efficiency and coordinate multiple long-term projects effectively.
Good judgment and capacity to balance competing goals.
Expertise in data management and analysis.
Familiarity with the University's central student database programs.
Familiarity with the academic research enterprise and the University of Chicago environment.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications

Education

Advanced degree in the study of religion

Required Documents

Resume
Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status

Exempt

Pay Frequency

Monthly

Pay Grade

Depends on Qualifications

Scheduled Weekly Hours
37.5

Benefits Eligible

Yes

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Posting Date
2019-11-04-08:00

Remove from Posting On or Before
2020-05-04-07:00

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Show Full Description

See how you match
to the job

Upload my resume

Download the
LiveCareer app and find
your dream job anywhere

Similar Jobs

View All

Want to see jobs matched to your resume?
Upload One Now!

Assistant Dean Of Students

Depaul University

Posted 3 months ago

VIEW JOBS Job Details Job Title Assistant Dean of Students Job ID 3730 Location Lincoln Park Campus Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Multicultural Statement At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us. General Summary The Assistant Dean role within the Dean of Students Office is responsible for serving the urgent needs of students and the campus community by assisting students with personal, family, health and/or mental health issues that are impeding their ability to be academically successful. The Assistant Dean of Students serves to aid in providing services that advise, educate and advocate for students, through formal and informal interventions on issues of academic progress and success, student conduct, health and wellness and safety. The primary purpose of the Dean of Students Office is to resolve issues which impact a student's ability to remain in school. Responsibilities & Duties * Leads institutional advocacy and retention initiatives: * Responsible for academic processes including Absence Notifications and Administrative Withdrawals for students with health issues or personal crises. * Consults with faculty to manage classroom concerns and retain students who are struggling with behavioral issues or personal crises impacting their ability to participate effectively. * Provides academic remedies under Title IX such as course changes, housing or facility changes, and issues no contact directives . * Provides financial advocacy and resources including the Student Emergency Assistance Fund to retain students. * Actively responds to and interacts with Public Safety, University Counseling Services, Center for Students with Disabilities, Residential Education, Health Promotion and Wellness, Financial Aid, Student Accounts, University Registrar, Academic Affairs, all 10 academic colleges, Mission and Ministry, and the Office of the General Counsel to resolve situations impacting the retention of students. * Provides initial contact for students in assessment, resolution and/or referral on student concerns and crises: * Establishes and maintains a full time Dean of Students presence on campus including day to day operations, outreach and overall coordination services. * Assists students in navigating University systems by clarifying their concerns, identifying their goals and considering all of their options in managing or resolving their concerns. * Risk management. * Works with highly sensitive and/or confidential information. * Consults with family members as well as notifying family members during student crises and emergencies, including illnesses and hospitalizations. * Serves as the University point of contact and primary responder to student deaths, contacting family members, college deans, and university offices. * Administers Student Conduct Process & Resolves complaints that violate the Code of Student Responsibility through Administrative and University Board hearings: * Responds to complaints and concerns raised by members of the University community and those who are not affiliated with the University. * Responds to complaints of discrimination and harassment between students. * Assists with training the University Board members and serve as Moderator for University Board hearings. * Provides Dean Certifications for graduate programs, military and government programs, study abroad, undergraduate transfers and other requests. * University Wide Impact: * Responds to and resolves concerns assessed by Student Care Team (University's Threat Assessment Team). * Serves in a 24/7 on call capacity for the entire campus community (Dean on Call). * Assists with responding to campus demonstrations and controversial events. * Participates in planning, preparation and presenting at New Student Orientation and Parent Orientation. * Participates in FEST and other University-wide events. * Represents the Dean of Students Office and/or Student Affairs in Divisional and University committees, working groups and task forces. * Participates in assessment and evaluation activities for the department and Division. * Management and Supervision: * Hires, trains, supervises and evaluates graduate interns and graduate assistants. * Assists in managing the institutional, divisional and departmental systems and processes such as Maxient, Campus Connect, Blue Star and Image Now. * Peforms other duties as assigned. Education & Experience * Master's Degree in Education, Counseling, or related field. * 5-7 years progressive professional experience in higher education. Preferred Requirements * Experience in Residence Life, Counseling, Student Conduct, crisis management and advocacy work for students strongly. Managerial Responsibilities * Hires, trains, evaluates and supervises graduate interns and/or graduate assistants. Other Skills & Abilities Reqd * Strong computer skills. * Experience working with Outlook, Excel and Microsoft Word. Other Attachments You may upload other attachments (Transcripts, Portfolios, Writing samples) in the "My Activities" tab of your profile. Additional Information On call as necessary including nights and weekends. Salary & Benefits Package: DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages: Full Benefits Part-Time Benefits Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. Mandated Reporting of Child Abuse & Neglect: Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages: Illinois Department of Children & Family Services (DCFS) Illinois Abused and Neglected Child Reporting Act DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Citywide Teacher Of Students With Visual Disabilities

Chicago Public Schools

Posted 1 week ago

VIEW JOBS The mission of the Office of Diverse Learner Supports and Services (ODLSS) is to provide high quality and specially designed instructional supports and services for all diverse learners within their least restrictive environment. We work collaboratively with several units, specifically schools and Networks with the goal of improving the academic achievement of all diverse learners by ensuring diverse learners receive meaningful and relevant access to grade level core instruction within their neighborhood school, school of choice, or the school closest to their residence. Citywide teachers of students with visual disabilities are responsible for providing direct instruction and consultative services to students with visual disabilities, as written in student IEPs. Other duties include attending and participating in student annual review and 3-year re-evaluation meetings, conducting functional vision assessments and learning media assessments, preparing reports as required for FIE/IEP conferences, developing student IEPs as integral members of IEP teams, providing strategies to adapt and modify the curriculum, physical setting, and assessments to meet student needs, training students and staff members on the use of assistive technology devices for students with visual disabilities, referring students for low vision clinics, training students to use low vision devices, maintaining weekly instruction plans and consultation logs, collecting data to document student progress toward mastery of IEP goals, completing quarterly IEP progress reports, collaborating with classroom teachers and paraprofessional staff members to provide strategies to ensure student success in the least restrictive environment, teaching and evaluating student skills in the nine areas of the expanded core curriculum for students with visual disabilities, attending and participating in citywide professional development sessions and meetings, implementing and/or sharing new strategies learned during professional development sessions, providing inservices to school staff as assigned, submitting weekly schedules and monthly summaries on time, and adhering to all mandated CPS and ODLSS policies and procedures. The citywide teacher of students with visual disabilities will be held accountable for the following responsibilities: * Provide direct instruction and consultative services for caseload of students who have been identified as having visual disabilities. * Collaborate with classroom teachers on implementation of strategies, accommodations, and/or modifications that will facilitate access to the common core state standards for students with visual disabilities. * Teach and assess students in the nine areas of the expanded core curriculum for students with visual disabilities. * Collect data toward mastery of IEP goals as outlined in student IEPs. * Conduct functional vision assessments and learning media assessments to prepare for three-year re-evaluation meetings. * Participate in annual IEP meetings and three-year re-evaluation eligibility conferences for students on caseload. * Consult with parents of students with visual disabilities on student progress and how they can reinforce skills learned at school. * Provide direct instruction on using high tech and low tech equipment specially designed for the use of students with visual disabilities. * Participate in ongoing CPS and/or outside professional development opportunities and be able to impart knowledge acquired to fellow team members. * Comply with all central office requests for data collection regarding student achievement and teacher accountability. In order to be successful and achieve the above responsibilities, the citywide teacher of students who are blind or have visual disabilities must possess the following qualifications: Type of Education Required: Licensed in the state of Illinois to teach students who are blind or who have visual disabilities. Type of Experience and Number of Years: Minimum of two years as a teacher of students who are blind or have visual disabilities. Knowledge, Skills, and Abilities: * Proficiency in the literary braille code. * Knowledge of the Nemeth code. * Proficiency in teaching students to use screen reading software, screen enlarging software, braille note takers, magnifiers, monocular telescopes, and other low and high tech devices or apps specifically designed to provide access for people who are blind or have visual disabilities. * Proficiency in the use of key commands and teaching of keyboarding skills. * Knowledge of the common core state standards. * Knowledge of and ability to design lessons on the nine areas of the expanded core curriculum for students who are blind or have visual disabilities. * Ability to work as a member of several teams in several schools throughout a designated area of the city. * Excellent spoken and written communication skills. '99677

Executive Assistant To The Dean

University Of Chicago

Posted 2 months ago

VIEW JOBS Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description. Department 35390 Harris Sch Pub Policy About the Unit Why Policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. Job Family Administration & Management Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area. Career Track and Job Level Business Administrator Manages the daily operations of an organizational unit within the University, primarily in the areas of financial, events, and support services management. May assist in developing and executing University's business plan. Develops and implements office procedures and policies and ensures compliance. Note that the M4 job level is restricted for Associate Deans (Chief of Staff for administrative units) and will reflect a direct reporting relationship into the Dean or Officer (limit one per unit). Business Administrators who report to the Deputy Dean or an AVP will either be aligned with the M3 job level, M2 job level, or transitioned into their respective functional area (i.e. IT, Communications). P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction. Role Impact Individual Contributor Responsibilities The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit. 1) Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll, 2) Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects., 3) Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit., 4) Researches and analyzes data to create reports, and may create other reports for grants and contracts., 5) Performs other related work as needed. Job Summary Reporting to the Dean of the Harris School of Public Policy, the Executive Assistant oversees all administrative functions and manages special projects for the Office of the Dean. The Executive Assistant provides communication, task prioritization, project management, and complex administrative support to the Dean, serving as her principal aide on highly confidential matters and daily operations. Responsibilities include contributing to the preparation of reports, proposals, briefings, emails, and presentations; calendaring; prioritizing projects and workload; managing relationships with internal and external constituents; coordinating internal operations; managing special projects; and assisting in a multitude of tasks in support of the Dean. Unit-specific Responsibilities 1) Exercise considerable judgment as to the optimal use of the Dean's time, relieving her of administrative detail and projects 2) Provide complex and confidential administrative assistance on the daily operations of the Dean's office such as managing the calendar and coordinating meetings 3) Plan and manage selected special events and projects 4) Oversee all logistical details of meetings and local, national, and international travel 5) Act as a communications specialist for the Dean, preparing a wide variety correspondence for Harris, University, and external audiences; ensure appropriate handling of sensitive materials and information 6) Ensure the Dean is prepared for meetings and other events by gathering relevant data, statistics, meeting materials, and other pertinent information 7) Coordinate information flow, triaging emails and telephone calls for action and follow-up as appropriate 8) Operate at the highest level of confidentiality regarding personnel and financial matters and deftly manage unique situations with discretion 9) Act as a liaison between the Dean and other Harris and University executives and offices with tact, courtesy, and confidentiality Unit-preferred Competencies 1) Excellent verbal and written communication skills 2) Excellent interpersonal and customer service skills 3) Ability to build rapport with a wide range of internal and external partners and ability to facilitate collaboration across the organization 4) Ability to handle public contacts with courtesy, clarity, and diplomacy 5) Ability to handle sensitive and confidential situations and information with absolute discretion 6) Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines 7) Strong ability to track, prioritize among, and execute a variety of projects independently and expeditiously 8) Strong organizational skills, superb attention to detail, and ability to comfortably navigate ambiguity and uncertainty 9) Strong problem-solving skills 10) Ability to use appropriate resources to resolve an issue 11) Ability to follow an issue through to resolution 12) Considerable skill in working both independently and as a team member 13) Ability to take initiative, organize, and complete projects with minimal supervision 14) Proficiency with word processing applications and spreadsheets Education, Experience, and Certifications Minimum requirements include a college or university degree in related field. Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred Qualifications Education: 1) Bachelor's 2) Master's Experience 1) Proficiency with Microsoft Office, Excel, and PowerPoint 2) 2-5 years of project management experience 3) Experience in support of a senior level team 4) Proven success working with and understanding large and complex organizations, including ability to manage large projects that cross organizational or departmental lines in fast-paced, results-oriented environment Required Documents 1) Resume 2) Cover letter 3) References 4) Writing sample NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application. FLSA Status Exempt Pay Frequency Monthly Pay Grade Depends on Qualifications Scheduled Weekly Hours 37.5 Benefits Eligible Yes Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Date 2019-11-01-07:00 Remove from Posting On or Before 2020-05-01-07:00 Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Apply