Assistant Dean Of Students

University Of Chicago Chicago , IL 60602

Posted 1 month ago

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

31360 Divinity School

About the Unit

The University of Chicago Divinity School is a space and a community dedicated to some of the most important, most exhilarating, and most humbling questions of humanity. The School is animated by two impulses seldom found together: by the critical study of religious traditions, objects, and ideas, and by the implications of those traditions and ideas for how faith might be practiced, life might be lived, and community might be realized. The conjunction of these approaches in a Divinity School situated at the very center of one of the world's great research universities has produced many scholars, teachers, leaders, and ideas that have had a profound effect upon the possibilities for thinking about religion, and thereby a profound effect upon the world. Read more at

Job Family

Student Affairs & Services

Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.

Career Track and Job Level

Student Affairs & Inclusion

Plans, administers, and leads a variety of student services. Leads, develops and implements orientation and onboarding programs for incoming students. Provides an environment that welcomes multicultural students and develops processes to improve their recruitment and retention. Acts as the primary point of contact for student inquiries. Analyzes admissions and financial aid data to develop future enrollment strategies. Monitors student performance, evaluates student academic records, and authorizes convocation eligibility. Note that P5 job level is restricted for CSL only.

P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Role Impact

Individual Contributor


The job develops and implements a variety of student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses breadth and depth of expertise in student affairs to develop future enrollment strategies using admissions and financial aid data.

  1. Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life., 2) Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students., 3) Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises., 4) Performs other related work as needed.

Unit-specific Responsibilities

  1. The Assistant Dean of Students supports the full student support lifecycleincluding recruitment and admission, registration and advising, student life, and professional development.
  2. Manages the recruitment and admission process; advises prospective students on the application process; schedules recruitment and yield activities; create and manage recruitment printed and electronic materials, including websites, brochures, and other publications; provide administrative support to the Faculty Committee on Admission & Aid; oversee the admission database, decision release, application updates and testing.
  3. Advises students on degree requirements, progression, and completion; maintain student records for approximately 300 graduate students, including enrollment details, fulfillment of university and/or divisional requirements, teaching requirements, and ensures compliance with the relevant institutional, regulatory and legal policies and procedures and works closely with the Offices of the Registrar, Bursar, Dissertation, International Affairs, UChicagoGrad, and other areas as required.
  4. Advises students on administrative, financial, and personal issues; responds to phone and email inquiries and meets regularly with students to communicate university and divisional requirements; assists with navigation of university offices; manages the implementation of accommodations granted to students with disabilities by Student Disability Services; provides consultative support to administrators and faculty on University and/or Divinity School policies and procedures to ensure all matters related to degree requirements are adhered to, including matriculation, registration, academic progress and teaching, financial aid, and graduation; counsels graduate students regarding disciplinary and emergency matters, and crisis intervention.
  5. Oversees quarterly graduation, including communication of deadlines, policies, and procedures to departments and students; communication with the Office of the Registrar, Dissertation Office, and any degree restricting offices, management of the list of candidates; reviews candidate previous degree information; verification of eligibility for degree conferral; and the annual convocation ceremony.
  6. Manages and coordinates annual new student orientation; quarterly registration, including communication of deadlines, policies, and procedures to departments and students and implements changes in central procedures into divisional practices.
  7. Manages and coordinates efforts within the Divinity School to enhance student community and professional development opportunities, including communication to students about resources and services to support their personal growth and development; manages and maintains student affairs content on the divisional website, including the student administrative calendar.
  8. Serves, as needed, as the designee for the Dean of Students Office in disciplinary and emergency response management matters as needed. Represents, as needed, the Dean of Students Office and the Divinity School on university committees, and manages special projects as assigned.

Unit-preferred Competencies

  1. Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public.
  2. Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality.
  3. Ability to manage records and maintain financial aid accounts with superior accuracy.
  4. Ability to work independently, take direction, and achieve consensus.
  5. Knowledge of admissions and aid procedures.
  6. Excellent organizational skills, problem solving ability, and attention to detail.
  7. Excellent computer skills, including knowledge of word processing, spreadsheets, and databases.
  8. Ability to manage day-to-day duties with efficiency and coordinate multiple long-term projects effectively.
  9. Good judgment and capacity to balance competing goals.
  10. Expertise in data management and analysis.
  11. Familiarity with the University's central student database programs.
  12. Familiarity with the academic research enterprise and the University of Chicago environment.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications


  1. Advanced degree in the study of religion

Required Documents

  1. Resume
  2. Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status


Pay Frequency


Pay Grade

Depends on Qualifications

Scheduled Weekly Hours

Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Date

Remove from Posting On or Before

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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Assistant Dean Of Students

University Of Chicago