Assistant Dean Of Finance & Operations

Position Details

University of Colorado | Denver

Official Title: Assistant Dean

Working Title: Assistant Dean of Finance & Operations

FTE: Full-time 100% (1.) FTE | Hybrid

Salary Range: $140,000

Position #00350623- Requisition #34116

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

• Applications are accepted electronically ONLY at www.cu.edu/cu-careers

This full-time position serves as the chief financial and operations position for the Business school, focusing on fiscal oversight, financial and strategic planning, and facilities and information technology operations. The Assistant Dean is an active participant on the dean's leadership team and on the School's Budget Priority Committee. This position is responsible for grants and contracts management, budgeting, finance, procurement, travel, IT infrastructure and operations, dean's office support staffing, and Facilities Operations including Space Management, Badging/Security and Project/Construction oversight. The position is responsible for ensuring the Business School complies with all fiscal, legal and other applicable University policies and procedures related to the areas of responsibility. In addition, the position represents the Business School on CU Denver committees as appropriate and interacts with other campus offices to provide requested data and information.

Assistant Dean of Finance & Operations

What you will do:

As a key member of the Dean's leadership team, the Assistant Dean for Finance will represent the Dean in various settings and play a key role in the development of external strategies and internal communications for the Business School. Some of the primary duties will include:

Budget, Finance, Procurement, Accounting and Compliance

• Strategic and ongoing budget and financial planning ensuring alignment with Business School mission and strategic priorities.· Assemble and interpret various formats of financial information to the Dean, Associate Deans, Directors, Faculty, Staff, Accreditation Teams, auditors, and other CU and CU Denver units, etc. for analyzing and decision making.

• In coordination with the Dean, ensure the school remains fiscally solvent, funds are used strategically to achieve programmatic objectives, set a tone promoting a strong internal control environment and protect both physical and financial assets, including oversight of the financial status of D2 and D3 programs.

• Act as change agent by interpreting, applying and providing input for revising and developing new policies. Communicate policies and procedures to the school and ensure staff are trained adequately in their area and have a thorough understanding of their level of authority.

• Review funds provided by sponsors and donors to ensure financial compliance of restricted funds, work with Foundation to set up accounts/speedtypes, review usage, create budgets and communicate fund balances to relevant parties.

• Maintain internal controls for the school to prevent fraud and ensure all funds are spent and recorded in compliance with applicate rules and policies.

• Planning, forecasting and financial modeling of continuing activities and new initiatives:o Provide information/opinion as to legal implications, resource constraints, financial transactions and feasibility.

• Review budget proposals for new initiatives.

• Review student program fees as related to budgetary needs and initiatives.

• Review and make recommendations on memorandums of understanding and agreements for the school

• Oversee the management and execution of all procurement and travel card functions including requesting cards and serving as Approving Official for all procurement cards.

• Approve access for Finance, HR, and Marketplace systems.

• Serve as organization approving official for Hand drawn requests, Official Functions, Payment authorization and construction projects, JEs, etc.

• Provide input as needed for scholarship and tuition awards.

• Responsible for creating fund 10 budget.

• Responsible for working with auxiliary programs and fund 34s to create budgets.

• Responsible for entering budget for Fund 10 operations, auxiliary programs, and fund 34s.

• Provide ongoing analysis of auxiliary programs verifying profitability of program. Meeting with programs as financial advisor for changes that need to be made.

Technology infrastructure Oversight

• In coordination with the School's IT Director, work to understand, monitor and support Business School's self-contained IT systems including servers, contingency backup systems, etc. Used for all Business School computing needs including student labs and classroom support.

• Works with Director of IT Operations and helpdesk to determine necessary technology needs to keep the school up-to-date with the most current technology that is practical for the discipline and users.

• Maintain an understanding and implications of all applicable IT policies, issues, and concerns to protect the school's data and construct a continuity of operations plan for the school.

• Oversee budgetary responsibilities and plans for IT operations.

• Oversee utilization of IT personnel for security/badging and event operations.

Facilities Operations and Project/Construction Oversight

• Responsible for Business School building operations and coordination with Campus Facilities Department to schedule work orders, preventive and corrective maintenance, strategic space planning, project management, renovations and construction, and emergency response.

• Responsibility as liaison to campus project managers to oversee multiple ongoing small, medium, and large renovations, new construction and capital improvement projects. Providing internal fiscal oversight to all projects.

• Oversight of building usage, coordinating with classroom utilization, internal and external meetings, and event planning.

• Oversight of rooming needs for faculty, staff, and Dean's initiatives. Maintaining records through Webspace system.

• Oversight of building access approval and hours of operation. Manages badging and security initiatives with IT team support.· Oversee budgetary responsibilities and plans for Facilities Operations - including purchasing of furniture, office supplies and maintenance items.

• Coordinate with campus-wide emergency preparedness planning, training and implementation of emergency response plan if/when needed.

• Works with Operations Professional to process work orders, maintain building access records, internal maps and faculty/staff call list, supply orders, process mail for occupants, etc.

Grants Management

• Responsible for providing comprehensive administration of school's research and externally funded activities. Provide oversight and support in relation to policy and compliance. Serve as liaison and provide coordination with the Office of Grants and Contracts.

• Serve as grant reviewer and approver for the Business School.

• Review contract and grant accounts to ensure that funds are expended for purposes designated.

• Certify financial compliance of all externally funded activities.

General

• School contact for CU Risk Management for non-student issues such as property loss, insurance, etc.

• Assists with development and updates to the school's Continuity of Operations Plan (COOP).

• Develops, maintains and updates school policies/procedures, when necessary, in compliance with campus policies and procedures in applicable areas.

• Manage record retention and filing systems for all financial and compensation related payroll records.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $140,000

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by July 24, 2024. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications

• A current CV/resume

• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Connie Amen, Connie.Amen@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Qualifications you already possess (Minimum Qualifications)

• A bachelor's degree in business administration, finance, accounting, or other closely related field.

• Five (5) years of progressively responsible experience in financial management, including three (3) years of prior professional level supervisory experience. Please note, concurrent experience will meet minimum.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Master's degree in business administration, finance, accounting, or other closely related field.

• Six (6) or more years of progressively responsible experience in any of the following areas:

• Experience in Higher education, with financial and budgetary aspects (e.g., tuition, scholarships, grants and grant processes, endowments).

• Experience applying state and federal guidelines that inform public university operations and compliance.

• Experience with PeopleSoft, or other similar finance and human resources systems, such as Cognos, Salesforce, Concur expense system, etc.

• Experience managing budgets and department/division finances for a complex organization.

• Experience with grants management.

Knowledge, Skills, and Abilities

• Ability to present financial information in clear, user-friendly formats and experience in higher education hiring and payroll.

• Knowledge of accounting and budgeting processes.

• Knowledge of human resource and payroll administration.

• Proven ability to lead or facilitate highly effective and productive work teams and committees with successful outcomes.

• Ability lead in a manner that is collaborative and transparent, and effectively utilize data-driven decision making.

• Knowledge of computer proficiency, including MS Office applications as well as in using computer-based data and budget applications,

• Skill in adaptability to learn and use new programs.

• Strong organizational and time management skills.

• Ability to meet multiple deadlines and manage interrelated and/or complex issues or transactions.

• Strong, demonstrated commitment and accomplishment in building diversity and inclusion.

• Ability to evaluate policies and exercise good judgment in the interpretation and application of policies, procedures and rules.

• Excellent written and oral communication skills.

• Ability to work effectively with individuals at all organizational levels.

• Ability to be flexible and work collaboratively among a group.

• Ability to take direction and use independent judgment.

Conditions of Employment

• Occasional work during the evening and/or weekends may be required.

• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.