Assistant Dean III Supervisor For Recruitment And Community Engagement

Position Details

Position Information

Recruitment/Posting Title Assistant Dean III Supervisor for Recruitment and Community Engagement Job Category Staff & Executive

• Academic Affairs Department SASN -Office of Academic Svcs Overview

School of Arts & Sciences-Newark is the second largest unit in the Rutgers system, with two colleges NCAS and UC-N, over 19 academic departments and programs, over 31 programs of study, over 4,000 undergraduate students, and over 1,000 faculty and staff. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Assistant Dean III Supervisor. The Assistant Dean for Recruitment and Community Engagement is a member of the Office of Academic Services (OAS) team in the School of Arts and Sciences-Newark (SASN), and oversees the development, implementation, supervision, and evaluation of all programs, activities, policies, and services relating to recruitment, enrollment management, and community engagement services and activities provided by OAS.

This position is responsible for and not limited to the following:

• Oversees and executes all planning related to recruitment, college and high school partnerships, and other community engagement activities, and contributes to planning with internal and external partners and stakeholders. Collects, analyzes, and prepares data and reports on activities related to recruitment, enrollment management, and community engagement.

• Provides supervision, coaching, advocacy, and mentorship to OAS staff, including student peer advisors.

• Member of OAS leadership staff with overall responsibility to improve undergraduate student success within Newark College of Arts and Sciences (NCAS) and University College-Newark (UC-N).

• Proactively designs, conducts, and assesses workshops, programs, and other initiatives to improve student recruitment, ease transitions, and contribute to student success and retention.

• Oversees OAS recruitment and enrollment management efforts in close and productive collaboration with the Office of Admissions and all other relevant stakeholders. Active and collaborative partner in student recruitment and retention programs.

• Oversees assessment and reporting for recruitment, enrollment, and community engagement. Serves as academic advisor for OAS/Rutgers University-Newark (RU-N)-wide advising activities, establishing and maintaining contacts with NCAS and UC-N students to counsel them, teach them to advocate for themselves, and facilitate their progress towards graduation, declaration of major, and successful career and/or professional development; including, but not limited to, academic advisement, outreach, and creating programs to enhance student academic progress and achievement.

• Works across administrative lines and historical boundaries to connect, engage, support, and empower a diverse set of stakeholders toward a common goal of enhancing the student experience.

• Ensures accurate and comprehensive information regarding academic rules and procedures provided to students, faculty, and staff.

• Ensures proper implementation of, communication of, and compliance with relevant policies.

• Must be able to multitask in a fast-paced, student service-focused, confidential team environment with an understanding of the mission, vision, role, and goals of SASN, RU-N, and Rutgers University (RU) system, and the role the tasks and responsibilities of this position play in the achievement of these goals.

• SASN is the second largest unit in the Rutgers system, with two colleges NCAS and UC-N, over 19 academic departments and programs, over 31 programs of study, over 4,000 students, and over 1,000 faculty and staff.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 76702.000 Annual Mid Range Salary 97086.500 Annual Maximum Salary 117471.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in an academic discipline, higher education administration, student development, counseling, or related field

• Requires a minimum of two years of relevant experience in academic advisement and counseling or an equivalent combination of education and experience that demonstrates knowledge and understanding of management, team-building, leadership, and best practices research

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Strong interpersonal, organizational, public speaking, and other communication skills coupled with the ability to think creatively, effectively integrate information, and attain results, along with the ability to work effectively with a wide range of constituencies in a diverse setting

• Communicates effectively and persuasively, listens and gets clarification, responds well to questions, and demonstrates successful presentation skills

• Ability to manage multiple complex projects simultaneously

• Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternative solutions, and works well in a team environment and in problem-solving situations

• Actively support RU-N's anchor institution mission and commitment to diversity and inclusion with a demonstrated commitment to building and sustaining a diverse community

Preferred Qualifications

• Master's degree and five years of experience in higher education within the field of student services and academic advising strongly preferred

• Experience in effective use of Excel, SPSS, and data analysis in decision-making strongly preferred

Equipment Utilized

• Must be proficient in the Microsoft Office Suite. Uses the Student Records Database (SRDB), degree audits, Student Success Collaborative (SSC), IMS, Maxient, Degree Navigator, OAS applications, ImageNow, Cornerstone, START, FAMS, in-house applications, and any database or program utilized by the University to perform the duties of this position now or in the future

• Must be familiar with or learn all the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position on an ongoing basis

Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1164 Posting Open Date 05/14/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have at least two years of relevant experience in academic advisement and counseling ?

• Yes

• No

• Do you have experience that demonstrates knowledge and understanding of management, team-building, leadership, and best practices research ?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents