Assistant Controller-General Acct & Cashiering

Case Western Reserve University Cleveland , OH 44114

Posted 2 weeks ago

POSITION OBJECTIVE

The Assistant Controller, a key position of the management team within the Controller's Office, is responsible for overseeing the operations of the General Accounting department and the Cashier's Office. The General Accounting department is responsible for review, oversight and analysis of all areas of the financial statements other than investments, endowment related accounts, debt/capital assets, and gifts and grants. The Cashier's Office administers the daily functions of the PeopleSoft Case Departmental Deposit and Petty Cash Voucher modules as it is responsible for the safekeeping of $30,000 of petty cash funds. The Cashier's Office also collects and processes student payments in the PeopleSoft Student Information System (SIS). Case Western Reserve University utilizes over 30,000 PeopleSoft speedtypes that are managed in a decentralized environment across multiple colleges and departments. The General Accounting department functions as the "eyes and ears" of the Controller's Office for assigned speedtypes and for all the activity within the general ledger.

The Assistant Controller oversees the efforts of the General Accounting staff in these areas which includes monitoring entries and interfaces into the general ledger, analysis of activity for assigned speedtypes, managing the Financials, Billing, Accounts Receivable and Cash Management modules within PeopleSoft, and acting as a resource for the university community. This position is also responsible for the effective utilization of the departments in providing an advisory role to the rest of the university and their use of the PeopleSoft Financial system. Work in collaboration with others and/or lead in the development and implementation of operational and/or university-wide policies and procedures to meet the goals of the Controller's Office and/or the Division of Finance.

ESSENTIAL FUNCTIONS

  • Utilizing Generally Accepted Accounting Principles (GAAP), assess the adequacy of current procedures to ensure effective utilization of resources and the successful achievement of goals and standards set by executive management. (15%)
  • Direct the daily, monthly, quarterly and year-end closing process for PeopleSoft. Coordinate with other departments and Schools regarding the proper recording of financial activities, including entries and interfaces. Oversee the processing of the various financial allocations. Administer the maintenance of reporting trees and other system-related functions to ensure timely, accurate reporting. Manage the development of procedures to ensure the smooth flow of information to users. Assess the adequacy of delivered reports and current processes, and in conjunction with Enterprise Resource Planning (ERP), University Technology ([U]Tech) and user departments, develop new reports/procedures as needed. Ensure that the annual audit schedules for all areas are completed timely and accurately. (20%)
  • Supervise the analyses of the speedtypes and accounts contained in the financial statements not overseen by other areas in the Controller's Office. Ensure that any analyses prepared for the Quarterly Financial Briefing packet are appropriate and accurate. Develop a risk based approach to the reconciliations so that all speedtypes and accounts are reconciled on a periodic basis. (25%)
  • Oversee the operating effectiveness of the Cashier's Office. Work in conjunction with the Coordinator of the Cashier's Office to assess the adequacy of current procedures to ensure effective utilization of resources and the successful achievement of goals and standards. (15%)
  • Represent the Controller's Office when interfacing with management centers, departments and individuals within and outside the university as it relates General Accounting and Cashiering activities. Interacts directly with the Budget Office, Treasurer's Office and Student Financial Services. (20%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (5%)

CONTACTS

Department: Continuous contact with professional and management staff of all levels within the Controller's Office and the Division of Finance to maintain workflow, supervise, provide information and resolve issues.

University: Frequently interacts with [U]Tech and school finance offices to provide information and resolve issues.

External: Regular interaction with personnel from the university's banks, individuals from the university's external auditors and the university's external customers to provide information and resolve issues.

Students: Little or no contact with students.

SUPERVISORY RESPONSIBILITIES

Directly supervise 3 to 5 Accountants in General Accounting and the Coordinator of the Cashier's Office.

QUALIFICATIONS

Experience: 7 years of demonstrated experience in the financial/accounting field, preferably in a non-profit environment. Experience should include 2 to 3 years of supervisory or project management experience.

Education/Licensing: BS/BA in Accounting or Finance is required; Master of Accountancy, MBA or CPA is highly desirable.

REQUIRED SKILLS

  • Thorough knowledge of accounting practices within a business office and GAAP accounting.

  • Must be self-motivated and have the ability to lead; as well as the ability to work independently and make sound decisions.

  • Strong analytical, organizational, and proven problem solving skills.

  • Must have the ability to analyze and interpret financial data/reports in order to make recommendations regarding strategic planning.

  • Must be able to multi-task effectively, and to work under pressure to meet deadlines.

  • Demonstrated high level of integrity and professionalism.

  • Must be able to communicate effectively with a wide constituency.

  • Working knowledge of Microsoft computer applications must be proficient in Microsoft Excel.

  • Familiarity with an enterprise resource system PeopleSoft a plus.

  • Ability to navigate the Internet and utilize e-mail systems effectively.

  • Ability to meet consistent attendance.

  • Ability to interact with colleagues, supervisors, and customers face to face.

WORKING CONDITIONS

Typical office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. The employee will have to adhere to the Controller's Office dress code.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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Assistant Controller-General Acct & Cashiering

Case Western Reserve University