Assistant Controller

AA/EEO Statement:

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement

Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.

• Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-5586
• Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number: 240148 Job Title: Assistant Controller Applicant Notification:

Department Information

Our College Finance Office has begun the search for an Assistant Controller. The Assistant Controller at Lane Community College will play a key role in managing the day-to-day accounting operations and financial reporting of the institution

• This posting will remain open until the position is filled. Applications will be reviewed every Tuesday and Friday starting 10 business days after the posting date, and will continue until a decision is made.

• Your application will remain in the pool until a decision is made on your candidacy.

Search Information

• Provide all documents as requested.

• A resume may not take the place of any section of the application.

• Transcripts are required for this position at the time of application. See instructions below.

• Incomplete applications will not be considered.

Location: Main Campus Classification: Management Position Type: Management Anticipated Start Date: Upon Hire Salary/Wage: Annual Salary/Wage Range: Starting Salary Range $102,612 - $110,985 (Management Salary Grade 23)- Initial Salary Placement Range Salary/Compensation Statement:

• The position's full salary range is $102,612 to $151,891. New employees cannot be placed higher than $110,985 (step 3 on the salary grade) due to internal equity. The application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.

• Our Management Benefits package includes a generous contribution toward medical, dental and vision insurance, long term disability as well as paid sick leave and vacation time.

• Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

• You may also view our Management Working Agreement online.

Grant Statement: Working Schedule:

• Full-time; Variable work hours based upon department needs; weekends, evenings and travel may be required.

• Generally Monday

• Friday, 8:00 am

• 5:00 pm.

FLSA: Exempt Position Status: Permanent Full/Part: Full-Time Annual Schedule: 260 Day (12 Month) Annual Schedule Details: Quicklink for Posting: https://jobs.lanecc.edu/postings/12850

POSTING TEXT

Posting Date: 09/27/2024 Closing Date: Applicant Pool: Other Open Until Filled: Yes

Required QUALIFICATIONS

Required Education:

Bachelor's degree in Accounting, Finance, or a related field.

Required Experience:

• Minimum of five (5) years of experience in accounting or finance, with at least two (2) years in a supervisory role.

• Strong knowledge of GAAP, fund accounting, and financial reporting requirements.

Licensure or Certification Requirements Conditions of Employment:

• Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.

• Must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education

• Master's degree in Accounting, Finance, or a related field

• Certified Public Accountant (CPA)

Preferred Experience

• Experience in higher education, non-profit accounting, or governmental accounting.

• Experience with financial management software, such as ERP systems (e.g., Banner, Workday, or PeopleSoft).

• Proven experience with budgeting, financial analysis, audit preparation, and compliance with regulatory requirements.

• Demonstrated experience implementing or maintaining internal controls and financial policies.

Language Statement

We welcome multilingual applicants who can support and welcome all students.

Bilingual/Multicultural Statement:

Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

Equivalency Statement:

We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose:

The Assistant Controller will assist the Controller in maintaining the financial integrity of the college by ensuring compliance with regulatory requirements, overseeing financial procedures, and supporting the financial health of the college through detailed analysis and reporting. This position requires strong organizational skills, a deep understanding of accounting principles, and a commitment to the college's mission of providing quality education to the community.

Essential Functions:

• Assist the Controller in managing and overseeing all accounting functions, including accounts payable, accounts receivable, payroll, general ledger, and financial reporting.

• Prepare monthly, quarterly, and annual financial statements in compliance with generally accepted accounting principles (GAAP) and governmental regulations.

• Manage the annual audit process and ensure timely completion of all audit-related tasks and reports.

• Collaborate with the Controller to develop and monitor the annual budget, including forecasting and financial analysis.

• Ensure that all financial transactions are recorded accurately and in a timely manner.

• Supervise and mentor accounting staff, providing guidance on best practices and professional development.

• Assist with the development, implementation, and enforcement of financial policies and internal controls to safeguard the college's assets.

• Review and approve journal entries, reconciliations, and other accounting reports.

• Ensure compliance with federal, state, and local financial regulations, including tax filings and reporting requirements.

• Support the Controller in evaluating financial performance and identifying opportunities for cost savings and efficiency improvements.

• Assist in the management of grant accounting, ensuring compliance with grant guidelines and proper reporting.

• Serve as a liaison with departments across the college to provide financial information and support budgeting needs.

• Participate in special projects as assigned by the Controller or senior leadership.

• Ensure the implementation of the College's Affirmative Action and Equal Employment Opportunities concerning policies, goals, and timetables in assigned areas. Ensure staff development on diversity, inclusive climate, and respectful learning and working environment issues.

• Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.

• Other duties as assigned.

Equity and Inclusion

• Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.

• Duties are carried out respectfully, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.

• Must demonstrate an active concern for meeting the needs of students, staff, and the public.

Supervision Statement:

The Assistant Controller reports to the Controller in the College Finance Department.

Physical Demands/Working Environment:

• This position works indoors and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors.

• This position requires that an employee is able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day.

• Work may require transporting materials up to twenty-five (25) pounds.

• Work Safely.

Knowledge Skills and Abilities:

Expected Competencies

• Analytical Thinking.

• Building Relationships.

• Change Advocate.

• Teamwork.

• Service Mindset.

• Process Improvement.

• Innovation.

• Supervision and Leadership.

• Strategic Project Management.

• Knowledge of instructional design, delivery and learning theory.

• Proficiency in accounting software and Microsoft Office Suite (especially Excel).

• Excellent analytical and problem-solving skills.

• Strong attention to detail and the ability to manage multiple priorities.

• Ability to work independently as well as collaboratively in a team environment.

• Excellent written and verbal communication skills.

• Commitment to maintaining the highest standards of ethical conduct.

• Ability to understand and carry out Lane Community College's commitment to student success, lifelong learning, and the needs of students, staff and the public.

• Ability to understand and carry out Lane Community College's mission and strategic agendas including College Learning Outcomes, cultural competency, and diversity.

• Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.

Applicant Instructions:

Applicant Instructions

• Incomplete applications will not be considered. Ensure all employment and education dates are filled in.

• The CV/Resume may not take the place of any one section in the application.

Required Documents

To be considered a candidate for this position, all of the following must be included in the application package:

• Application

• Complete and submit online via the applicant portal.

• Resume

• Comprehensive of experience, education, and accomplishments.

• Cover Letter

• Clearly detailing how you meet the qualifications for the position. Please address the following where applicable:

• Experience in higher education, non-profit, or governmental accounting.

• Experience with financial management software, such as ERP systems (e.g., Banner, Workday, or PeopleSoft).

• Proven experience with budgeting, financial analysis, audit preparation, and compliance with regulatory requirements.

• Demonstrated experience implementing or maintaining internal controls and financial policies.

• Transcripts

• See instructions below.

If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970.

Additional documents and letters of reference are not accepted.

Questions?

• For assistance with the online application call Human Resources at 541-463-5586
• For position questions contact Jill Deneault, deneaultj@lanecc.edu, 541-463-3196

How to monitor your application

• Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process.

• Visit your Employment Opportunities account. The main page will show your status in the search.

Positions close at 9:00 pm PST.

Transcript Instructions:

Transcripts are Required.Certifications if applicable.

In order to be considered for the position unofficial or official transcripts must be provided.

If post-secondary education is listed in your application, then unofficial or official transcripts are required.

• Attach under "Optional Document", fax, email, deliver or mail to:

Lane Community College

Human Resource

Attn: Jill Deneault

4000 E 30th Ave

Building #3/ 1st Floor

Eugene, OR 97405

Fax: (541) 463-3970

Email: deneaultj@lanecc.edu

Official transcripts sent by e-mail from universities and colleges will only be accepted with the official university cover letter attached, and when sent from a university mailbox.)

College and Division Information:

College Information

The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane Community College partners with businesses in the community to help shape the current and future workforce.

Lane Community College is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.

History

Lane Community College was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane Community College has received many awards and accolades for its innovative programs and high-quality instruction. The college is a member of the League for Innovation in the Community College.

One of the advantages of working at Lane Community College is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprising the second-largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at Eugene, Cascades & Oregon Coast.

Union Association: Managers Working Agreement