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Assistant Contracts Administrator - Contracts Specialist 3

Expired Job

State Of Washington Olympia , WA 98513

Posted 2 weeks ago


Please note, this position is being reposted to expand the candidate pool. If you previously applied, you do not need to reapply.

The Opportunity:

Do you want to be part of a team that is committed to supporting your growth and development? Are you energized by providing outstanding customer service?

Do you find satisfaction in supporting your team members? Do you enjoy sharing your knowledge or providing training? Do you enjoy doing research and independently finding answers to questions? If you answered yes, this opportunity might be the right fit for you.

The Washington State Department of Transportation (WSDOT) Division of Accounting and Financial Services (AFS) is seeking a highly skilled Assistant Contracts Administrator for our Olympia, WA office.

The top candidate will conduct preparation and administration of contracts necessary to deliver funded projects according to the agency's Strategic Plan and legislative direction. The Contracts Specialist 3 is specifically responsible for contracting actions involving goods and services, public works, and Information Technology (IT) to obtain competitively priced products and services while protecting the interests of the department and taxpayers. This position exercises authority to guide and influence WSDOT contracting and procurement processes and administers pertinent laws, regulations, rules and policies.

As an expert level practitioner, this position provides training to other procurement professionals in the department and to the business community. This position represents WSDOT in negotiations with contractors, the Department of Enterprise Services, and other agencies. The position directly supports the WSDOT strategic values of safety, inclusion, integrity, and sustainability.

The Assistant Contracts Administrator is responsible for influencing WSDOT's statewide operating programs which involve high-risk outcomes. The decisions made by the incumbent will have a significant impact on operations throughout the department.

In order to be successful in this position, you will need to maintain a high level of integrity and have a wide range of contract knowledge. In addition, you will need to be up to the challenge of leading the agency by applying 21st century acquisition and contract management techniques and technology. If you are up to the challenge, we encourage you to apply today!

At WSDOT, we value the importance of creating an environment in which all employees can feel respected, included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and perspectives while fostering growth and advancement in the workplace.

To learn more, please watch the following video: Why WSDOT?

This position will perform the following work:

  • Independently provide advanced and senior level professional acquisition and contract administration functions associated with the negotiation, development and termination of large-scale WSDOT projects.

  • Provide assistance and consultation to lower-level procurement practitioners. This includes supporting and mentoring staff, and providing cross-training opportunities.

  • With delegated authority, responsible for all aspects of acquisition activities. These activities include but are not limited to: development of plans and scope of work for complex acquisitions in coordination with assigned staff; drafting and reviewing Requests for Proposal (RFP); Request for Quotations (RFQ) and Request for Quotation and Qualification (RFQQ).

  • Coordinates and consults with the Office of Attorney General (OAG), the Office of Financial Management (OFM), the Department of Enterprise Services (DES), the Department of Labor & Industries (L&I) and all private and public sector representatives on complex contract requirements and procedures to ensure compliance and fulfillment of contracts.

  • Performs advanced and complex professional level responsibilities associated with the preparation of contracts in compliance with Federal, State and Agency statutory requirements for agency projects.

  • Advises Contract Managers and Executive Management for ongoing contract management best practices.

  • Serve as agency liaison on statewide multi-agency enterprise contracting and acquisition efforts.

  • Coordinate and provide outreach training to internal and external customers and stakeholders and suppliers.

An ideal candidate for this position will have:

  • In-depth knowledge and working experience applying Federal, State and Department regulations governing acquisition, contracting and public purchasing.

  • Current experience drafting, reviewing and analyzing: Requests for Information (RFI), Requests for Quotation (RFQ), and Requests for Proposal (RFP).

  • Demonstrated ability to establish and maintain effective working relationships with business representatives and other stakeholders to resolve issues.

  • Proficient experience with personal computers utilizing Microsoft Office applications including Word, Excel, Access and Outlook.

  • Bachelor's degree in business administration, public administration, business law, contract management, contract law or closely allied field.

  • One of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM) or other related certification.

  • Ability to travel in state, using personal or state vehicle, and remain in travel status for up to four days in a week or ten days a month.

How to Apply: Applications for this recruitment will be accepted electronically.

Please click on the large "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile. To be considered for this position you will need to answer the supplemental questions and attach a cover letter and resume. Your cover letter should describe how your experience, training and education make you a viable and competitive candidate for this position.

Contact us: For inquiries about this position, please contact Erik Lunke at 360-705-7747 or email to Please reference recruitment number 18DOT-HQ-01410.

Employment, Education and Criminal History Verification

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

WSDOT is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSDOT does not use the E-Verify system. For more information, please visit

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Assistant Contracts Administrator - Contracts Specialist 3

Expired Job

State Of Washington