Assistant Comptroller

About Roxbury Community College:

Founded in 1973 in Boston's historical neighborhood of Roxbury, Roxbury Community College (RCC) serves as a beacon of educational opportunity for the diverse populations who live near the campus and throughout the City of Boston. RCC is recognized as a Predominantly Black institution (PBI) by the United States Department of Education and is the only institution of higher education in New England to hold that distinction. Home to 26 programs of study, the College offers unique educational pathways for students to pursue while experiencing life on a city campus. Our dedicated workforce of faculty, staff, and administrators reflects the communities that we serve. RCC strongly encourages applicants of diverse backgrounds, abilities, and life experiences to apply for employment opportunities at the College.

Applications for employment are considered without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, or veteran status. Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

Prospective employees are encouraged to review the College's Annual Safety & Security Report, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at:

https://www.rcc.mass.edu/explore/campus-safety/index.html

Job Description:

Title: Assistant Comptroller

Unit: Non-Unit Professional(NUP)

Department: Business Office

Reports To: Comptroller

Date: 5/7/2024

Duties & Responsibilities

Management

• Supervise accounting staff, also assist in the recruitment, hiring and training of employees;

• Prepares performance reviews and sets goals for those supervised;

• Create and update as needed a documented system of procedures in the use of the administrative software and report writing and query functions;

• Manage and oversee the accounts payable function with a best practices approach;

• Ensure that all bank reconciliations including State Treasury accounts are performed on a monthly basis;

• Interfaces & meets regularly with grants management personnel to ensure appropriate accounting for all related activities.

• Keeps current with federal rules & regulations regarding the oversight of grants;

• Maintain the chart of accounts as well as provide oversight of the reconciliation of all general ledger accounts;

• Maintain an orderly accounting filing system including centralized journal entries with attached supporting documentation;

• Prepare and/or review appropriate ledger entries prior to posting.

• Assist in the review & improvement of financial system processes, aid in departmental efficiency by automating manual accounting processes;

• Assist the VP for Finance and Facilities and Comptroller in the establishment, modification, documentation & coordination of the implementation of internal controls & accounting procedures.

Reporting

• Issue timely and complete internal financial information

• Daily, Weekly and Monthly- to internal constituencies, ensure that month end close process occurs in a timely manner;

• Assist in the preparation of the College's annual financial statements and tax reporting, as well as audit preparations;

• Assist in the preparation of the monthly and annual budget and forecasts;

• Calculate variances from the budget and report significant issues to management;

• Provide for a system of management cost reports;

• Provide financial analysis as needed.

Compliance

• Comply with local, state, and federal government reporting requirements and tax filings including but not limited to 1099s and IRS Form 990 filings;

• Work closely with Director of Student Accounts to ensure federal and state compliance associated with such funding as Title IV, as well as ensuring the processing of payments are correctly accounted for;

• Complete preliminary State Comptroller's internal control questionnaire, risk assessment and review of risk areas;

• Maintaining and reconciling fixed assets schedules

Leadership & financial systems management

• Maintains a standard of superior service to all customers, fosters and maintains positive relationships and works collaboratively with faculty, staff, and students.

• Other duties as deemed necessary for the benefit of this institution or as assigned by the CFO and/or Comptroller.

• Participates in administrative staff meetings, institutional meetings, institutional events/functions and various seminars.

• Plays an essential role in the management of financial queries/report building with data from the administrative computer system (Jenzabar EX). In addition, working in conjunction with IT, is responsible for maintaining the Jenzabar enterprise system, ensuring that all modules are fully integrated and working smoothly.

• Advanced computer literacy required, preferably including the use of lnfo

Maker, Jenzabar EX, Access and SQL.

• Perform other duties as assigned

Requirements:

• Bachelor's degree in accounting or related business field

• Five (5+) plus years of progressively hands-on accounting experience.

• Ability to work with limited supervision.

• Exceptional initiative and ability to take ownership of projects.

• Strong interpersonal skills.

• Excellent academic and professional track record.

• Ability to act and react in a flexible, dynamic environment.

• Knowledge of computerized accounting programs

• Demonstrated proficiency in the Microsoft Office suite of applications, including Excel.

• Demonstrated skill and proficiency in oral and written communication.

Preferred:

• Experience and/or training in project management

• Experience with Commonwealth of Massachusetts accounting systems

• Experience with Jenzabar.

• Proficiency in higher education accounting.

• Experience with financial and accounting systems/HR/CMS and others.

• Experience working in a collective bargaining environment.

• Ability to build and maintain effective working relationships throughout the College community among administration, faculty, and staff.

• Experience working collaboratively while maintaining a balance between meeting compliance requirements and providing customer service.

Additional Information:

This is a full-time, benefitted, Non-Unit Professional Position.

Salary Range: $85,000-$95,000 annually based upon education and experience.

Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and receive benefits that include:

• High quality and affordable health insurance through the Commonwealth's Group Insurance Commission (GIC)

• Reasonable Dental and Vision Plans

• Flexible Spending Account and Dependent Care Assistance programs

• Low cost basic and optional life insurance

• Retirement Savings: State Employees' Pension or Optional Retirement Program (ORP) and Deferred Compensation 457(b) plan or 403(b).

• 12 paid holidays per year and competitive Sick, Vacation and Personal Time

• Tuition Benefit for employees and dependents at state colleges and universities

• Short-Term Disability and Extended Illness program participation options

• Professional Development and Continuing Education opportunities

• Qualified Employer for Public Service Student Loan Forgiveness Program

• Cell Phone Bill Discounts with Verizon and T-Mobile Cell Phone Carriers

• Access to the Commonwealth's Mass4You, employee assistance program

• Free employee parking

• Public Transportation is available to the College via the MBTA Orange Line Roxbury Crossing Station which is an eight-minute walk to the campus.

Location: Roxbury campus.

Hours: 37.5 hours per week, Monday-Friday, 9:00am-5:00pm, This position will be eligible for a maximum of two days of telework in accordance with the College's telework policy.

Expected Start Date: ASAP

Application Deadline: Open Until Filled

The College will not sponsor applicants for work visas

Application Instructions:

Applicants interested in applying MUST submit the following documents via the online application:

1.Cover Letter

2.Resume

3.Three references

After completing all of the steps above, please go back into the newly created account and double check that your resume and cover letter uploaded as you intended.

Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact Pat Noel, ADA Coordinator at 857-701-1256 or pnoel1@rcc.mass.edu.

ADA Compliance:

The Massachusetts Board of Higher Education

• Roxbury Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education

• Roxbury Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.