Assistant Civil Service Coordinator

• PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE WILL BE CONSIDERED

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Organizational Development & Human Resources (OD&HR) is the Agency's internal consultant/partner on organizational culture change and human resources matters for a workforce of approximately 6,000 employees. We identify and respond to employee relations issues, staff development needs, and current and strategic work force requirements. Collaborates with employees, management, employee representatives, employee affinity groups, and other City agencies to develop sustainable policies, procedures, and practices. OD&HR ensures our operation is staffed with the best qualified, developed, and engaged employees.

ODHR is seeking to hire an Assistant Civil Service Coordinator who will report directly to the Civil Service Coordinator.

Under direct supervision with some latitude for independent initiative and judgement, the selected candidate will serve as an Assistant Civil Service Coordinator working with varying degrees of difficulty and responsibility in the administration of personnel activities.

Duties will include but not limited to:

• Assist supervisor in the administration of civil service lists, conducting of civil service hiring pools and the intake, onboarding and processing of civil service, provisional, non-comp or labor

candidates.

• Utilize PRISE to request civil service Certifications and enter Certification dispositions.

• Liaison with other agencies in multi-organizational personal programs including all aspects of the DP72 and the DP189 process.

• Prepare electronic documents and reports in human resources unit including generating

probationary letters, preparing onboarding and processing documents and folders, submitting tickets to NYCAPS and the CRM process.

• Updating civil service exam database with all current and past DCAS examinations and managing job specifications database.

• Other duties as assigned.

Minimum Qualifications

1.A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2.An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3.A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4.Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Ability to understand and prepare records and reports using Excel and Access

• Excellent written and communication skills.

• Ability to work on multiple priority projects.

• Extensive knowledge of citywide systems (NYCAPS, PRISE, PMS) - Team player and ability to work in a fast-paced environment with great customer service skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.