Assistant Chief Financial Officer/Assistant City Treasurer

Description

This recruitment is open until filled. Applications will be reviewed on a continuous and ongoing basis. Early submissions are encouraged.

The City of Oxnard is seeking an Assistant Chief Financial Officer/Assistant City Treasurer to manage and oversee the City's Billing and Licensing Division. The ideal candidate will be a detail-oriented and results-driven professional with extensive experience in financial management, billing and licensing, and revenue administration seeking a challenging role as Assistant City Treasurer/Assistant Chief Financial Officer. The successful candidate will have a proven ability to streamline processes, optimize revenue collection, and ensure compliance with regulatory requirements. This individual will also have a commitment to integrity, ethics, and confidentiality in handling sensitive financial information, as well as the ability to work independently in a fast paced environment.

The Finance Department is responsible for overseeing the financial management of City funds and supporting the City Council, City Manager and Departments in providing services to the community. The department programs include: general accounting, budget, debt issuance and administration, grant accounting, purchasing, billing and licensing, and mail and courier services.

This position will direct, manage, and oversee the activities, staff, and operations of the following areas:

Billing and Licensing

• Direct the billing and licensing department, developing and implementing billing policies, procedures, and systems to ensure accurate and timely invoicing for the City services, utilities, permits, and other billable items.

• Overseeing the generation, distribution, and processing of invoices, statements and payment reminders, utilizing the City's software.

• Monitor billing metrics, such billing cycle time, delinquency rates, and revenue collections and implement strategies to optimize billing efficiency and effectiveness.

• Manage the issuance, renewal, and enforcement of business licenses, permits, and regulatory approvals in accordance with City Ordinances and resolutions.

• Collaborate with departments, agencies, and stakeholders to streamline licensing processes, improve customer service, and ensure consistency in licensing standards.

Treasury Operations

• Assist in managing daily cash flow operations, including monitoring bank account balances, initiating transfers, and optimizing cash liquidity. Process payments, deposits, and disbursements accurately and efficiently, adhering to established financial policies and procedures.

• Manage cash flow and banking relationships to optimize liquidity and maximize returns on City funds.

• Monitor cash balances and initiate transfers as necessary to maintain adequate funding levels.

• Implement cash handling procedures and internal controls to safeguard assets and prevent fraud or misappropriation.

• Support City Treasurer in the administration of Investment transactions

Revenue Administration

• Oversee the collection, recording, and reconciliation of all City revenues, including taxes, fees, permits, and other sources of income.

• Develop and implement efficient revenue collection strategies to optimize revenue generation while ensuring compliance with relevant laws and regulations.

• Coordinate with various departments to streamline revenue collection processes and address any discrepancies or issues.

• Implement internal controls and procedures to safeguard assets, mitigate risks, and prevent fraud or misuse of funds.

• Ensure compliance with federal, state, and local regulations governing treasury operations, investment activities, and financial transactions. Assist in coordinating external audits and examinations, providing documentation and support as needed to facilitate compliance reviews.

Financial Reporting

• Assist in preparing timely and accurate financial reports, statements, and disclosures in accordance with regulatory requirements and accounting principles.

• Compile treasury-related data for inclusion in the city's annual budget, financial forecasts, and long-term planning initiatives.

WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am-5:00pm.

Essential Functions

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Oversees the conduct of performance evaluations, training, and hiring, discipline and termination procedures as well as directly supervises management, professional, paraprofessional and support staff.

Manages and administers the operations of a major division within a department; coordinates and oversees the implementation of division programs and operational activities; participates in program planning and development; assists in developing goals, policies and objectives; aligns division operations with department and organizational strategy and goals.

Monitors and oversees service quality and compliance with applicable regulations, standards, codes, policies and/or business requirements; manages operational risk; identifies and implements process improvements for the optimization of resources and the effective delivery of high quality services.

Provides technical guidance; monitors and evaluates projects and processes; performs research of specialized and technical information; analyzes and resolves complex and sensitive issues; handles escalated customer concerns; and creates, negotiates and implements initiatives and solutions.

Serves as division representative, liaison and/or advisor to management, City officials, boards, commissions, authorities, outside agencies, the public and/or other organizations regarding assigned area; facilitates and participates in meetings.

Develops and delivers presentations; prepares and/or oversees the preparation, maintenance and/or distribution of correspondence, reports, documents, system information and other related communication materials.

Oversees and assists in the analysis, development and administration of assigned budget; monitors and approves expenditures; monitors budget compliance; and makes budget recommendations.

Performs other duties of a similar nature and level as assigned.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

• Bachelor's degree in accounting, finance, or a field directly related to assignment

EXPERIENCE:

• Four (4) years of progressively responsible related experience that includes significant management and supervisory experience

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing

HIGHLY DESIRABLE:

• Master's degree in accounting or finance

• Professional certifications related to this position

• Prior experience in municipal finance, revenue administration, or public sector accounting

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs online application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Finance Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Regular full-time and part-time positions in this classification within the Finance Department are considered Confidential and are therefore unrepresented.

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for people/individuals with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Megan Ferguson at megan.ferguson@oxnard.org or (805) 385-8357.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions:

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation/Annual Accrual Rates:

Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.

Administrative Leave:

Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.

Deferred Compensation:

The City contributes 1% to a deferred compensation program.

Bilingual Pay:

A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.

Health and Dental:

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One

• For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two

• For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.

Holidays:

The City observes 12 holidays per year

Life Insurance:

City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.

Tuition Reimbursement:

Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.