Assistant Business Manager

Posting Information

Posting Number 2024473 Posting/Functional Title Assistant Business Manager University Pay Plan Title Asst Business Mgr Location San Marcos Department Meadows Ctr for Water & the Environment Recruitment Type Open to All Job Type Full-Time Funding Source Temporary Monthly Salary $4,000.00 - $5,416.67 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Three or more years of experience in business management or a similar role.

• The ability to clearly articulate information/solutions.

• Critical thinking, thoughtful, rational, and purposeful thinking to reach a goal or solve a problem.

• The systematic review of information, including identifying what is relevant and what is not, helps formulate solutions to problems.

• Understand and work through business processes.

• Ability to prioritize work.

• Proficiency in Microsoft Office, Outlook, Adobe Sign, Teams, Zoom, and other relevant software.

• Effective oral and written communication in English with internal staff, external clients, and other business representatives to convey information clearly and understand communications from others.

• Understand oral and written job instructions.

• Self-motivated, leading by example, active listening, taking direction, responding to constructive criticism, giving feedback, interacting courteously with others, having a positive attitude, highly dependable, and effectively working as a team player.

• The ability to see patterns in data and formulate workable solutions to problems based on available information.

• Attention to detail, organization, prioritizing work, maintaining records and files, and self-starter.

Preferred Qualifications

• Knowledge of Texas State University's organizational structure

• Knowledge of Texas State University policies and procedures

• Knowledge of general human resources principles and practices

• Proficiency in Adobe Sign software

• Experience with Texas State software and programs (SAP, PEOPLEADMIN, TCM)

• Knowledge of Texas State University's organizational structure

• Knowledge of TXST policies and procedures.

• Bachelor's degree (or equivalent) in business, management, or related field.

Job Description

The Assistant Business Manager provides program support and assists in coordinating the daily operations of the business office.

Job Duties

Management of Human Resources:

• Coordinate the hiring and separations of FTE (full-time) Staff, Student Workers, Non-Student/Non-Regular employees, and temporary agency hires. Coordinate recruiting and performance management for the department. Electronically maintain personnel documents in accordance with the University Records Retention Schedule. Communicate Human Resources information to Center staff.

Management of staff onboarding, off-boarding, and technology:

• Responsible for staff on and off-boarding, including orientation information needed to navigate the Center and the Center's policies and procedures, office furniture/computer/phone set-up, updating and distribution of Center contact lists, scheduling, and oversight of the exit-interview process. Manages access to the S Drive, including creation and permissions related to shared folders and Center email accounts.

Assist with tracking work-study student-worker:

• Assure that allocations for regular and community services work-study are not exceeded.

Assist with processing contracts and professional service agreements, both internal and external:

• Process/expedite all internal services contracts, external services contracts under $15k, and professional service agreements as needed, including all related documents (contract reviews, edits, and amendments).

Maintain Human Resource records retention for the department:

• Compliance with the University Records Retention Schedule.

Oversee Meadows Policy and Procedures, grievances, conflict resolution, and other HR programs:

• Manage the Center's Policy and Procedure process. Assist staff with navigating the University Office of Human Resources for dealing with grievances, conflict resolution, and accessing other HR programs. Serve as a staff liaison with the Office of Human Resources.

Other duties as assigned to support the Business Manager and Director of Operations.

Additional Information to Applicants

• APPLICANTS ARE REQUIRED TO SUBMIT A WORD DOCUMENT THAT CLEARLY EXPLAINS HOW THEY MEET EACH OF THE LISTED REQUIRED QUALIFICATIONS FOR THE POSITION AND ATTACH WHERE INDICATED "OTHER REQUIRED DOCUMENTS" UNDER "REQUIRED DOCUMENTS". FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF CONSIDERATION FOR THIS POSITION.

• THE ONLINE APPLICATION FORM MUST BE COMPREHENSIVE AND COMPLETED IN ITS ENTIRETY, INCLUDING WORK HISTORY. APPLICANTS MUST ATTACH A COVER LETTER, RESUMER AND A LIST OF REFERENCES. FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF CONSIDERATION FOR THIS POSITION.

• The successful candidate must be able to obtain a Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system within 30 days of employment, as the position may require travel and occasional work on weekends.

Job Open Date 04/19/2024 Job Close Date (posting closes at midnight) 05/02/2024 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By becoming a part of the Texas State Bobcat team, you not only gain access to these exceptional benefits but also become part of a vibrant and growing university community that values inclusivity and professional development.

Quick Link https://jobs.hr.txstate.edu/postings/46105