Assistant Assignment Commissioner

JOB INFORMATION

Non-exempt; full-time; 40 hours per week; Monday

• Friday; 8:00 a.m.

• 5:00 p.m.; full benefits

This administrative position is responsible for sustaining the high volume of cases processed by the Circuit Court Assignment Office, assists in the management of the case flow process according to Differentiated Case Management (DCM) standards, and provides support to the Assignment Commissioner in supervising/directing staff and overseeing all aspects of judicial and magistrate's assignments in the Frederick County Circuit Court. Supervision is received from the Assignment Commissioner.

Pursuant to Section 2-501 of the Courts and Judicial Proceedings Article of the Annotated Code of Maryland, this position serves at the discretion of the Circuit Court Judges. This means that this position is at will and that either an employee, or the court, may terminate the employee relationship at any time, with or without cause. There are no contractual relationships between the Circuit Court and an employee; letters, benefit or policy statements, performance evaluation, handbooks, or other employee communications should not be interpreted as such. The at-will relationship remains in full force and effect notwithstanding any statements to the contrary made by court personnel or set forth in any documents.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment

• 15 days of Sick leave with unlimited annual carryover

• 11 paid scheduled holidays, plus 2 additional floating holidays

• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

• 100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit

• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

• Generous Tuition Reimbursement Program

• County and Employee funded Defined Benefit Pension Plan

• Vesting after 5 years of service

• Additional service credit for eligible previous public service, military service, etc.

• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

For more information, visit ourbenefitspage on the Frederick County Governmentjob opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Communicate with staff, attorneys, Judges, Magistrates and the public regarding business transacted at the Assignment Office in person, via email and by telephone

• Schedule, maintain and prepare daily assignments for all civil, criminal, family and juvenile cases

• Access and maintain the court system database and files for presentation in court

• Compile, prepare, and distribute reports for daily operations and case management analysis

• Assist with daily courtroom preparation

• Prepare and follow-up on requisitions, purchase orders and other fiscal actions

• Assist in case management processing; run applicable reports, create and maintain records; support court management of events (pre-trial, trial and post-disposition conferences and hearings); monitor case progress; flag cases for staff and judges; track and provide needed management information and statistics as requested

• Recommend modifications to procedures and systems to improve processing time, accuracy and efficiency

• Assist the Assignment Commissioner with daily operations, training and supervision of staff

• Assist with oversight and management of ADA and interpreter requests

• Attend and participate in meetings to discuss various court-related issues including, but not limited to, differentiated case management/quality control, procedural changes, scheduling systems and employee issues

• Perform the duties of the Assignment Commissioner, in his/her absence

• Complete all work in accordance with all applicable laws and regulations (i.e. time limitations, case status logs, etc.)

• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Associate's degree or Paralegal certification from an accredited institution

• Minimum 3 years of work experience in a trial or appellate court of the United States or in the legal field in support of the Court

• Minimum 2 years of professional administrative support work experience

• Intermediate skills in MS Office Suite

• NOTE: Additional court system experience may reduce education requirement to high school graduation

KNOWLEDGE / SKILLS / ABILITIES:

• Strong and accurate clerical and record-keeping skills, with ability to effectively perform in a fast-paced work environment

• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision

• Ability to communicate effectively, orally and written, and exercise a high degree of judgment, tact, diplomacy and competence in dealing with Judges, attorneys, court personnel and the public

• Ability to prepare and maintain work-related, as well as computer generated, records, effectively utilizing financial and data management software

• Ability to prepare concise and comprehensive reports, both orally and in writing

• Ability to make decisions based on experience, good judgment, and established policies and procedures

• Ability to work with sensitive information and maintain appropriate confidentiality

• Ability to work independently and have high level interpersonal skills to handle sensitive and confidential situations

• Ability to develop and maintain effective working relationships with elected officials, co-workers and the general public

• Strong and effective spoken and written (English) communication skills with the ability to prepare presentations and speak to court personnel and the public

PREFERENCE MAY BE GIVEN FOR:

• Experience with the Maryland Electronic Court/Odyssey system

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position the employee is required to constantly sit; frequently walk, climb, lift up to 20 pounds, reach and perform repetitive motions; occasionally drive and rarely stoop.

• While working in this position the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Available for some variation in work hours to accommodate court schedule

KIND OF EXAMINATION (may include):

• An evaluation of training and experience

• One or more interviews

• A writing sample

• A pre-employment background investigation conducted by the Maryland Judiciary