Assistant Administrator 3

Yale University New Haven , CT 06501

Posted 2 months ago

Essential Duties

1.Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3.

Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6.

Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9.

Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned

Required Education and Experience

Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Position Focus:

Supports the Principal Investigator and research staff by providing analytical and specialized administrative support through the performance of a wide range of advanced administrative duties where considerable judgment, independent action and a high degree of initiative are required to resolve problems and make recommendations. Applies exceptional editorial talents and acquired knowledge of PI's science for all written materials including publications, meeting abstracts, grant applications, research performance progress reports, and letters of recommendation and support.

Provides leadership on grant application submissions to ensure requirements are met. Investigates and advises on grant-related issues and administrative requirements. Manages all aspects of highly complex travel needs and proactively coordinates logistics and troubleshoots issues.

Interacts with distinguished scientists and key stakeholders in external organizations on PI's behalf. Monitors status of lab regulatory permissions. Organizes and tracks distribution of all teaching materials for classes.

Preferred Education, Experience and Skills:

Bachelor's Degree and 10 years of experience in a similar administrative support position. Editorial experience.

Prior experience coordinating complex travel arrangements and logistics. Prior grant application experience.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

Questions regarding Title IX may be referred to the University's Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

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Assistant Administrator 3

Yale University