Assistant, Administrative-I

Simon Concord , NC 28025

Posted 4 weeks ago

Job Location:

Concord Mills

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

  • Greet all visitors to the mall management office

  • Answers phones and direct calls

  • Sign for and log daily management office shipments

  • Assist with short term leasing program:

  • Interact with short term leasing tenants daily in person, via email or by phone regarding any questions or concerns.

  • Receive and log temporary tenant rent checks

  • Coordinate and assist short term leasing with lease document preparation, tracking and reviewing lease agreement milestones in Salesforce and JD Edwards.

  • Assist with monthly rent, overage rent and sales report collection including emailing and calling past due tenants.

  • Generating invoices for tenant fines, sending invoices and tracking timely collection of fine payments.

  • Collect, and maintain accurate short term leasing certificates of insurance

  • Maintain accurate records of short term leasing equipment and storage unit inventory including issuing and collection of keys.

  • Create tenant lease folders and update each file with all appropriate documents per SIMON policy

  • Create both digital and hard copy short term leasing application packets

  • Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

  • High school diploma or equivalent. Some college or professional school preferred

  • 2-4 years administrative office experience in a fast-paced environment

  • Knowledge of administrative and clerical procedures, customer service principles and practices

  • Aptitude for understanding financial reports and extracting information

  • Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, and Web based input software

  • Effective verbal and written communication

  • Strong organizational and interpersonal skills with attention to detail

  • Ability to prioritize, coordinate, multi-task and demonstrate initiative

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Assistant, Administrative-I

Simon