This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
The successful candidate's responsibilities will include, but not be limited to:
Greet all visitors to the mall management office
Answers phones and direct calls
Sign for and log daily management office shipments
Assist with short term leasing program:
Interact with short term leasing tenants daily in person, via email or by phone regarding any questions or concerns.
Receive and log temporary tenant rent checks
Coordinate and assist short term leasing with lease document preparation, tracking and reviewing lease agreement milestones in Salesforce and JD Edwards.
Assist with monthly rent, overage rent and sales report collection including emailing and calling past due tenants.
Generating invoices for tenant fines, sending invoices and tracking timely collection of fine payments.
Collect, and maintain accurate short term leasing certificates of insurance
Maintain accurate records of short term leasing equipment and storage unit inventory including issuing and collection of keys.
Create tenant lease folders and update each file with all appropriate documents per SIMON policy
Create both digital and hard copy short term leasing application packets
Provide general administrative support and projects as directed
High school diploma or equivalent. Some college or professional school preferred
2-4 years administrative office experience in a fast-paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, and Web based input software
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative