Description The County of Yolo is recruiting to fillone regular, full-time position in the class ofAssessor Clerk-Recorder Specialist Iat the
Clerk-Recorder branch of the Assessor/Clerk-Recorder/Elections Office.
The ideal candidate will have experience working in a Clerk-Recorder's Office in California.
Key personal characteristics for the successful candidate includea strongwork ethic and integrity, excellent communication skills, the ability tocomplete repetitious assignments with accuracy, flexibility, and a positive attitude when providing customer service and working with other team members.Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions and a detailed resumeby 5pm on the final filing date.For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.DEFINITIONUnder close supervision, performs a variety of specialized support duties in either the Assessor or Clerk-Recorder Office related to the processing and indexing of filed and recorded documents and the preparation and maintenance of the assessment roll and property records; provides customer service to internal and external customers.DISTINGUISHING CHARACTERISTICSThe Assessor Clerk-Recorder Specialist I is the entry level in this class series.
This class is distinguished from the Assessor Clerk-Recorder Specialist II by the performance of more routine tasks that are more structured and repetitive.
Incumbents at this level are given detailed instructions and are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.
As requisite skills and knowledge are developed, incumbents are expected to perform increasingly responsible and difficult assignments.Incumbents receive technical and functional supervision from an Assessor Clerk-Recorder Supervisor or other higher level personnel while learning job tasks.
This class is distinguished from the similar class of Assessor Clerk-Recorder Assistant I/II in that this class performs the more specialized and complex functions requiring specific related knowledge.
Essential Functions Duties may include, but are not limited to, the following:Provides exceptional service to internal and external customers both over the counter and on the phone to ensure the delivery of timely and responsive assistance; greets customers at the front counter; researches and resolves difficult customer service issues by applying rules, regulations, policies and procedures to meet customer's needs.Collects receipts and accounts for specific fees and charges; balances cash drawers and prepares deposits.Prepares and maintains accurate records relating to the specific civil functions performed in the assigned area of responsibility.Operates computers, reproduction and scanning equipment to capture and reproduce documents, maps and data for archival storage and distribution to the public.Provides customer service in person, by phone, mail and electronic means including index/database searches, image capture and reproduction.Provides procedural information regarding the assigned area of responsibility.Prepares various reports and service contracts that pertain to the assigned area of responsibility; and may serve as office liaison to vendors and equipment providers.Monitors office operations to ensure proper function of the systems and processes being utilized; provides input and makes recommendations for modifications to policies and procedures; ensures archival standards are met; preserves official records and documents.Assists with developing and maintaining staff training procedures; serves as a resource to other staff members.Continuously interacts and engages with residents, groups or other designated entities during and outside of regular work hours as needed in order to provide information and connect them with the services provided by the Assessor/Clerk-Recorder/Elections Office.For positions assigned to the Assessor Office:Performs a range of duties related to the preparation and maintenance of the assessment roll and property records.Performs a variety of duties related to the ownership and assessment of real and personal property and application or exemptions.Collects, records and manages data on real and personal property for assessment purposes including making computer drawings and computing costs from cost tables.Enters data to create assessments and produce notices.Assists the public with searches of ownership and assessment records of real and personal property; creates and executes database queries to produce customized reports for public and other agencies.Performs related duties as assigned.For positions assigned to the Clerk-Recorder Office:Examines a wide variety of official records for legal sufficiency; records, scans, creates indexes and verifies official records for archival purposes; processes maps for filing.Cites State and County laws, rules and regulations as the basis for accepting or rejecting official records.Computesfees to be charged for documentary transfer taxes.Answers questions of title companies, lending institutions, attorneys and the general public regarding recording laws.Manages the Conflict of Interest statement process.Performs related duties as assigned.
Employment Standards Education: Equivalent to graduation from high school or possession of a valid G.E.D.
certificate.Experience: One year of progressively responsible clerical experience, of which at least 6 months must have included working with assessment records and/or legal documents such as those found in a County Assessor and/or County Clerk-Recorder Office; OR One year of experience performing duties equivalent to that of an Assessor Clerk-Recorder Assistant II in Yolo County service.License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties.
Individuals who do not meet this requirement due to a disability may request a reasonable accommodation.Knowledge of:Basic accounting principles in the collection, receipt and deposit of money and fees
Basic data entry, analysis and retrieval functions of a personal computer
Modern office equipment and procedures including use of a variety of software applications
Principles and techniques of effective communication
Record keeping principles and practices
English usage, spelling, grammar, and punctuation
Customer service techniques including, but not limited to, courtesy, patience and understanding
Modern office methods, equipment and procedures including, but not limited to, reproduction and imaging systems
Operations and automated applications of electronic information equipment and systems
Ability to:Understand and explain property descriptions, survey records, deeds and legal documents related to property descriptions or ownership
Understand and perform automated property tax assessment functions
Understand, track and document ownership and assessment of real and personal property
Index and issue vital records and reproduction of documents, maps and other data related thereto
Use sound judgment in following and applying appropriate laws, regulations, policies and procedures
Operate a computer with word processing, spreadsheet, and database programs for the purpose of entering and retrieving information
Communicate effectively both verbally and in writing; prepare and maintain clear, concise and comprehensive records and reports
Establish, build and maintain effective and cooperative working relationships with those contacted in the course of work
Make recommendations regarding appropriates services and other resources offered by the Assessor/Clerk-Recorder/Elections office Application & Selection Process It is highly recommended that you print this job bulletin for future reference.Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date.
Application information must be current, concise, and related to the requirements in this job announcement.
A resume may be included with your application; however, it will not substitute for the information requested on the application.
In addition to a completed application, applicants are required to submita completed supplemental questionnaire for this position.
Incomplete applications will be disqualified.Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:As an attachment to the online application
By e-mail to fax to (530) 666-8049By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695.
Office hours are Monday through Friday, 8:00 a.m.
to 5:00 p.m.All required documents must be received by the Human Resources Office by the final filing date.
Postmarks will not be accepted.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.Selection ProcedureThe following is a tentative schedule of events that will occur as part of the selection process.
The selection process steps, and all listed dates, may change with or without notice.Week of 09/03/2018: Screen for Minimum QualificationsWeek of 09/24/2018: Written ExamTBD:Department Selection InterviewsTBD: Reference ChecksTBD: Tentative Job Offer/Livescan/Drug & Alcohol ScreenWritten ExaminationAll candidates meeting the minimum qualifications will be invited to the written examination.
This examination may test for, but is not limited to, the essential knowledge and abilities listed in this job announcement.
Qualified applicants will be notified of the exact date, time, and location of the examination to the email address included in the application.
All candidates competing in the testing process will receive written notice of their examination results by email.
Applicants achieving a passing score will be placed on the eligible list in rank order.
The rank is determined by the test score attained from the examination, in conjunction with any county or veteran's preference points.Contact InformationFor questions about the position or about employment with the County, please contact Human Resources by e-mail at or by phone at .Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance.
The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.
Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act.
Please call the County of Yolo Human Resources Office at at least five (5) business days prior to the scheduled test date to request accommodation.
Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
RETIREMENTWere you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013?
If so, you most likely have "Classic" member status.
Classic membersof CalPERS (or CalPERS reciprocal) agencies whocome to work for Yolo County will remain Classic members!"Classic" member CalPERSretirement formulas are:Misc: 2.5% at 55Safety: 3.0% at 55Deputy Sheriff Safety: 3.0% at 50"New" member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are:Misc: 2% @ 62Safety: 2.7% @ 57BENEFITS The County of Yolo offers a generous benefits package including:- Health, Dental, and Vision Insurance- CalPERS Retirement- Deferred Compensation Plans- Flexible Spending Accounts- Employee Assistance Program- Vacation, Sick, and Administrative Leave- Holidays & Floating Holidays- Disability Plans- Social Security & MedicareBenefits for County positions are specific to the bargaining unit of the position.
The Salary Resolution (accessible here) identifies the bargaining unit for each County classification.Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website, by clicking here.
01 The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet.
Complete application packets MUST be submitted prior to the final filing date.
Candidates will not be given additional time to submit additional information.
I have read and certify that I understand the application instructions for this position.
I understand that all required documents must be submitted by the final filing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.
Yes No 02 Do you possess a high school diploma or a GED?