Assessment Support Technician I - Baldwin County Commission

Prepares various records such as requests, current use applications, etc. Makes copies of records, forms, etc., upon request.  Assists public with research activities.  Assists Collections as needed, (i.e. calculate taxes).  Transfers and posts data regarding assessments, current use, changes in land value, etc.  Enters changes of information into computer and reviews data for errors.  Files and maintains change forms.  Types various correspondence, records, reports, etc. Prepares and makes bank deposits.  Files daily reports, bank deposits, etc.. Collects tax payments and issues receipts.  Assesses deeds, assigns homestead.  Conducts research as requested. Answers telephone, routes calls, relays messages, greets visitors and provides assistance and/or information.

(Responsibilities will vary according to job classification and location)

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical. Assessing

• Prepare assessment sheets, change forms, current use applications, summer home applications, homestead exemption forms and other related forms.

• Assess any new deeds that have been recorded in the Probate office; assess corporations, mineral rights and personal property.

• Verify assessments, map reviews and property ownership, check description and date of deed. If in prior owner's name, go to mapping department and get parcel number.

• Assess parcel to grantee; determine if homestead is needed and what type. Check summer home or current use and determine correct classification. Calculate correct type of homestead.

• Determine if parcel is mapped to correct error.

• Write parcel error change; explain who needs the information and give to all.

• If error has been made, post correction to abstract.

• Make photo static copies of various documents such as: letters of disability, assessments, abstracts, GEO printouts, death certificates and wills, etc., and write receipts.

• Calculate a taxpayer's taxes as requested.

• Calculate current use values.

• Post redemptions when a parcel has been redeemed.

• Show the public, title workers, etc., the records and how to use them.

Electronic Data Processing

• Review all assessment sheets to ensure all necessary information has been entered accurately on assessment.

• Review assessments for exemptions, class and signature.

• Post various data such as description of improvements and appraised value, current use, summer homes, correct ownership, dimensions, section, township, range, Board of Equalization values, etc.

• Key new parcels into computer.

• Assign new account numbers and post account numbers.

• Enter changes of ownership, property description, address and exemptions.

• Prepare supplements and credits.

• Review data for errors.

• Post accounts paid and enter into computer daily.

• Perform searches of property by name and parcel numbers.

• Post assessments in computer.

Accounting and Financial Management

• Check-up and balance collections in ledger daily.

• Prepare and make bank deposits.

• Collect cash and checks and issue receipts, compute interest and penalties when applicable.

Clerical

• File daily reports, bank deposits.

• Type various correspondence, envelopes, etc..

• Map legal descriptions on deeds and compare with abstracts.

Filing

• Assemble and file assessments, affidavits and change forms in alphabetical order.

• File change forms, property record cards in geographical order.

• File affidavits to assessment sheets.

• Attach homestead exemptions to assessment.

Reception and Referral

• Answer telephone, route calls, relay messages and provide information.

• Greet visitors, route to particular office or individual, provide assistance and/or information.

• High School diploma or equivalent for Level I required.

• Valid driver's license required.

• Must be willing to work non-standard hours as necessary.

• Be willing to travel within the county to Satellite offices as job requires and to attend various workshops, training sessions, etc.

Advancement

The advancement from Level I, II, III and Specialist will be determined on:

• Experience on the job.

• Educational courses pertaining to job.

(Any item with an asterisk will be taught on the job)

• Verbal skills to communicate effectively with general public, co-workers, and supervisors.

• Math skills to calculate taxes based on formula and to perform other basic mathematical operations.

• Writing skills to neatly and clearly complete forms, records and reports.

• Reading skills to understand legal documents, maps, wills, etc.

• Ability to operate office machines such as calculator, CRT terminal, copy machine.

• Knowledge of general office procedures.

• *Knowledge of filing systems.

• *Knowledge of county policies and procedures.

• Knowledge of state and county tax laws.

• Ability to exercise independent judgment.

Essential Physical Skills

(In cases of physical handicap, reasonable accommodation will be made)

• See well enough to read fine print and numbers without error or transposition.

• Hear well enough to respond to verbal communication.

• Speak well enough to communicate in a polite and courteous manner.

• Body movement or mobility to bend, stand, move or lift.

• Strength to lift heavy books.

• Stamina to stand on feet during long periods of time.