State Of West Virginia Charleston , WV 25309
WorkForce WV/ Fiscal and Administrative Management Division/ Administration Section, Kanawha Co.
Fiscal and Administrative Management Unit
This position will be the Assistant Director over the Grants Management Unit. This position will plan, develop and execute through professional, technical and clerical staff, the extremely complex WorkForce agency-wide functions of federal grants management, cost allocations, federal and state and programmatic reporting; direct the daily operations of staff; develop and implement operating procedures within regulatory and statutory guidelines for the dynamic grants management and reporting needs of WorkForce West Virginia; render decisions in unusual and priority situations; consulting with supervisors and other state managers; evaluate the operation and procedures of the section for efficiency and effectiveness; recommend the selection and assignment of staff to supervisors; conduct interviews and background evaluations for perspective employees; determine need for training and staff development and provide training or search out training opportunities; oversee the complex cost allocation process for the agency; ensure all agency reporting needs are within the parameters of the approved state and federal regulations; research professional journals, regulations and other sources for improvements to agency and unit programs, policies and procedures; interpret statutes, regulations and policies to staff, other managers and the public; represents staff, other managers and public; represents the division or department in grievance hearings and serves as a witness; prepare reports reflecting the operational status of the unit and agency programs; full responsibility for grant and financial compliance reporting to federal and state agencies; participate in local conferences and meetings; conduct training sessions for WorkForce personnel on administrative policies and procedures as well as the administrative systems; analyze current administrative workflows and improve efficiency and effectiveness of operations; be primarily responsible for all aspects of WorkForce's annual financial statements review and single audit, which includes performing and/or supervising the performance of all activities to prepare the yearly Schedule of Expenditure Awards (SEFA) reports, trial balances, audit work papers, draft financial statements and all documents required; manage a variety of special projects for the Executive Director of WorkForce West Virginia and the Deputy Executive Director of Fiscal and Administrative Management Unit; strong analytical skills and attention to detail are required to perform the functions of this position.
Previous federal grant and cost allocation experience as well as experience with WVOasis is preferred. Performs other duties as assigned.
Click The APPLY Link To Apply Online. Do not use a paper application unless you cannot apply online. If you must use a paper application due to disability or other valid reason, please call our office 304-558-3950 (8:30 AM - 4:30 PM) for special instructions.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete.
You may attach a resume and other documents; however, you should NEVER enter "See Resume" on the application. You MUST complete ALL parts of the application, including the Work Experience section. NOTE: Jobs on your application that do not have a salary amount will be considered volunteer and will NOT be counted as qualifying. Estimate salary if necessary.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled.
Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
As a condition of employment, an inquiry into job-related information will be completed which may include, but not limited to, criminal records, abuse registry records, driving records, employment history, and education and training. Failing to cooperate with this process, providing false or incomplete information, and/or discovery of disqualifying information may result in denial of or dismissal from employment or denial of transfer irrespective of when discovered.
Training: Bachelor's degree from a regionally accredited four-year college or university with a degree in the area of assignment.
Substitution: (1) Experience as described below may substitute for the training requirement on a year-for-year basis. (2) For positions in the Accounting, Auditing Area of Assignment, certification or registration as a public accountant in West Virginia may be substituted for the training and two years of the required experience.
Experience: Six years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.
Special Requirement: A valid West Virginia drivers license may be required.
ATTENTION: To be considered for this job opportunity, all required verifications of post-high school education, training, licensure, Veteran's preference points, etc. must be submitted to the WV Division of Personnel before the closing date listed above.
Verification of education must be in the form of a legible copy of your OFFICIAL transcript or diploma. Unofficial transcripts will NOT be accepted. If you are claiming Veteran's preference, a copy of your DD214 and/or Veteran's letters must be submitted at the time of application.
NO APPLICATIONS OR SUPPORTING DOCUMENTATION WILL BE ACCEPTED AFTER THE CLOSING DATE. Therefore, please note that you will not be considered for this vacancy without required verification documents. Four options are available for submitting this information.
Applicants may attach documents to the online application, provide documents via email to firstname.lastname@example.org, FAX 304-957-0396, or mail to: Division of Personnel, 1900 Kanawha Blvd. E., Charleston, WV 25305.