Arpa PMO Manager, Jobs & Education

Position Description

Under general supervision, the ARPA PMO Jobs & Education Manager will support the selection, implementation, evaluation, and close-out of projects in the ARPA Jobs & Education portfolio, working across Commissioners Court offices, County departments, external program administrators, and other stakeholders to deliver target outcomes while ensuring compliance with federal requirements. Individuals in this role will be responsible for overseeing program management activities for the ARPA Jobs & Education portfolio, including portfolio reviews, ARPA Steering Committee presentations, milestone and key performance indicator (KPI) tracking, communications, and financial forecasting. Programs in the Jobs & Education portfolio include Workforce Development, Early Childhood, and Small Business programs, among others.

The ARPA PMO Jobs & Education Manager is expected to demonstrate exceptional leadership, strategic thinking, and problem-solving skills. In addition to having a strong understanding of project management and managing multifaceted programs.

Duties and Responsibilities:

• Portfolio Management & Compliance: Supports preparation of regulatory reporting, working with the Compliance team to ensure deadlines are met while also engaging Purchasing, the County Attorney's Office, the County Auditor's Office, the Office of Management & Budget, and other supporting departments to effectively support the portfolio. In addition to reviewing draft agreements and amendments for relevant projects, ensuring delivery of contract requirements, and managing extensions and renewals of contracts, as needed.

• Portfolio Oversight & Engagement: Proactively monitors overall portfolio performance, including KPIs, project plans, and milestones, while routinely tracking project deliverables and deadlines against program goals. Identifies issues, follows escalation processes, and engages appropriate parties to mitigate risks, while also managing submissions to Commissioners Court to ensure contracts and supporting materials are prepared thoroughly and on time. As well as, analyzing investments at the portfolio level, forecasting future spending, and monitoring the overall equity of investments across the County, while coordinating site visits and regular meetings with vendors and other stakeholders.

• Project Management & Stakeholder Engagement: Manages the implementation of selected projects, including project design and stand-up, monitoring, evaluation, and close-out, while also supporting Harris County departments in implementing projects, selecting nonprofit administrators, and managing relationships with stakeholders. In addition to ensuring project design, implementation, monitoring, and evaluation align with the ARPA Equity Framework adopted by Commissioners Court, engaging community members and community-based organizations throughout, and championing the Equity Goals.

• Leadership: Leads and facilitates cross-functional working groups in the development of project proposals, including internal program design and external Request for Proposal (RFP) processes, while also managing and leading team meetings, developing presentations, facilitating discussions, and communicating appropriate follow-up summaries and action items.

• Collaboration & Content Coordination: Collaborates with the OCA Communications team and County departments/partners to develop and update content shared with internal and external stakeholders (website, press releases, social media, newsletter, etc.), while also identifying and documenting stories of program beneficiaries.

Other Duties:

• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Supporting Documents:

• Cover Letter

• Updated Resume

Education and Experience:

• Bachelor's Degree in a directly related field from an accredited college or university.

• Three (3) years of relevant experience.

Knowledge, Skills, and Abilities:

• Project management experience, including managing multiple projects on tight deadlines.

• Stakeholder management, including engagement across internal departments, third-party consultants, outside experts, and community partners.

• Knowledge of local, state, and/or federal government; experience in policy analysis or work experience in a highly regulated field.

• Experience in metric design, managing key performance indicators, and outcome evaluation.

• Understanding of and commitment to advancing equity throughout the program; commitment to achieving the Equity Goals set out in the ARPA Equity Framework.

• Experience with community-based organizations and community engagement.

• Proactive and self-starter initiative, being able to operate within a program start-up environment and handle associated ambiguity.

• Strong data analysis, writing, presentation, and meeting management skills.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

Position Type and Typical Hours of Work:

• Grant-funded Full-time

• Monday

• Friday | 8:00 A.M.

• 5:00 P.M.

• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.

Salary:

• Depends on Qualifications

• Based on 26 Pay Periods

Work Environment and Physical Demands:

• This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine. The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds. The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage

• Dental Coverage

• Vision Coverage

• Wellness Plan

• Life Insurance

• Long-term disability

• Employee Assistance Program

• Ten (10) days of vacation each year for the first five (5) years of service

• Accrual rates increase based on years of service

• Eleven (11) County-observed holidays and one (1) floating holiday

• Professional development opportunities

• Dependent Care Reimbursement Plan

• Healthcare Reimbursement Account

• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

https://benefitsathctx.com/

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma

• Associate Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

02

Please describe your educational background including level of education completed, area of study and completed major and minor programs.

03

Which of the following best describes your verifiable years of relevant experience? (To be considered, qualifying experience must be documented in your application's employment history)

• Less than three (3) years

• Three (3) years but less than four (4) years

• Four (4) years but less than five (5) years

• Five (5) years or more

• I do not have this experience

04

Please provide details about your verifiable years of relevant experience. Do not use "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities If you do not have this experience, please type "None" in the space provided.

05

Do you have project management experience, including managing multiple projects on tight deadlines?

• Yes

• No

06

Do you have experience in metric design, managing key performance indicators, and outcome evaluation?

• Yes

• No

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced

• Intermediate

• Basic

• Entry Level

• Not proficient

Required Question

Agency Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx