Area Administrator

Description:

Portland West Young Life is looking for a part- to full-time office administrator. This position is approximately 20-30 hours per week with flexibility for increased hours during special fundraising and area events.

The ideal candidate must be a self-starter with a heart for service who can run a variety of projects and takes pride in high quality work. This person must also feel comfortable interacting/speaking with adults and students in a variety of situations like fundraising or seeing a group of students off to camp.

Responsibilities:

The primary function of the role is providing administrative support for the area -- for the staff as well as the committee, leaders, parents, and kids. This includes but is not limited to the following:

Communication Administration

• Respond to correspondence (email or any written inquiries).

• Create/generate area publications.

• Support area staff in procuring/creating content for the area newsletter.

• Create club/event postcards and/or flyers.

• Create and schedule social media content.

• Maintain the area's website.

• Send thank you letters to donors.

Financial Administration

• Manage monthly expenses.

• Pay area bills.

• Create and submit your expense report through Concur.

• Process donations.

• Track donations through YL Connect.

Database Administration

• Create/update various contact lists within YL Connect.

• Monitor the Staff/Volunteer Roster and Volunteer Manager monthly on Staff Resources.

Event Administration

• Assist with fundraising events: banquet, Top Golf tournament, and Father/Daughter Dance.

• Create invitations, packets (sponsor, table host, golfer), programs, donor cards.

• Track the guest list, table sponsors, RSVP list, and donations/payments.

• Send thank you notes/letters.

Management for Summer Camp Trips

• Track registrations, payments, health forms, and funds raised by kids.

• Communicate with parents about travel itineraries, health forms, packing lists, and fundraising.

• Create camp registration flyers.

Qualifications:

• High school education or equivalent.

• Associate or bachelor's degree preferred but not required.

• Strong interpersonal skills with both adults and kids.

• Excellent written/verbal communication skills.

• Previous administrative and Young Life experience preferred.

• Proficiency in Microsoft Office Suite/Google equivalent (which includes Word, Excel, Outlook, and PowerPoint).

• Strong organizational skills with attention to detail.

• High capacity for managing concurrent tasks and constant interruptions.

• Ability to maintain confidentiality.

• Willingness to show initiative to develop processes/systems to better serve the area.