Area Administrator, Operations (Part-Time)

Description:

Greater Mankato Young Life is an international ecumenical Christian ministry with a local area located in Mankato, MN. Our Mankato ministry is comprised of 30 volunteers mentoring over 200 kids. During the school year our volunteers host weekly events for middle school, high school, and college aged students. During the summers we take dozens of kids to Young Life camp properties across the US. This is a dynamic role requiring the ability to manage several details and the ability to work with kids and adults of all ages. We are looking to hire a part-time area operations expert. This person will play a key role in the operations of the area. The key functions would be centered on running our fundraising events, managing our camp trips, leading our communication (external) plan, managing our financial data and other administrative duties. This would position would be around 15-20 hours a week.

In an area with 3 clubs and almost 30 volunteers, this role is a key role to help us execute excellent ministry. This role works very closely with the other staff, leaders, committee and parents. The goal of this role is to help our current direct ministry staff focus on more kids and growing the ministry.

Responsibilities:

Communication

• Point person for our strategy of communication (external)

• Lead our social media presence (Facebook)

• Coordinate our monthly email newsletter

• Assist in communication plan to donors

• Send follow up notes after our monthly committee meeting

Events

• Lead the team in our fundraising events (banquet and camp fundraisers)

• Coordinate registration process and communication to all participants

• Coordinate (design or order) all event materials

• Communication with event facilities

• Lead day of logistics and coordination of tasks

• Lead the process of follow up for each event

• Set up and coordinate camp fundraiser logistics and communication (wing-a-thon and mulch sales)

Camp management

• Set up and coordinate all registration material (website, registration pages, flyers, etc)

• Manage camper registrations and payments

• Communication to families regarding details of camp trips throughout the year

• Coordinate transportation contracts and logistics

• Assist in camp trip departures

Financial management

• Process and track all incoming donations

• Manage the monthly cash flow system

• Develop a monthly financial report

• Complete reimbursement requests for volunteers

• Plan and execute a quarterly thank you program for donors in our area

Administration duties

• Answer phone, respond to email inquiries, manage incoming and outgoing mail

• Lead staff team in bulk mailings

• Input kid contact cards when needed

Training

• Participate in any admin training/support offered by the region

• Regional meetings

• Choice of various other Young Life trainings on an annual basis

Qualifications:

• High school education or equivalent.

• Associate degree preferred but not required.

• Strong interpersonal skills with both adults and kids.

• Proficient in some graphic design or willingness to learn.

• Excellent written/verbal communication skills.

• Previous administrative experience preferred.

• Proficiency in programs such as Microsoft Office Suite (includes Word, Excel, Outlook, and PowerPoint) and Google Docs.

• Salesforce experience preferred but not required

• Strong organizational skills with attention to detail.

• High capacity for managing concurrent tasks and constant interruptions.

• Ability to maintain confidentiality.

• Willing to show initiative to develop processes/systems to better serve the area.