Job Description and Duties

If you enjoy working in a dynamic and engaging environment, this job may be for you. The Secretary of State's Archives Division (California State Archives) is recruiting to fill a full-time, permanent Archivist I (Conservation Archivist) on our Collections Management Unit. A Training and Development (T&D) Assignment will be considered for this recruitment. To be appointed to the classification, the successful T&D candidate must fully meet the minimum qualifications, both experience and educational, by the end of the T&D assignment.

Created by California's first law, the California State Archives has collected, preserved, and provided access to the State's permanent governmental records collections and other materials since 1850. The State Archives' collections include more than 300 million documents and appeal to a wide variety of researchers whose interests range from legislative intent and public policy to genealogy and railroad history in California. The position is in downtown Sacramento, near Light Rail, DOCO Center, and other amenities.

Under the direction of the Collection Manager Andrew Hyslop (Staff Services Manager I), this position this position performs skilled preservation and conservation work to ensure the long-term care and stability of the State Archives' historical collections; performs duties relating to the accessioning and processing of paper and electronic historical records and artifacts, including appraising documents for historical significance, organizing records according to professional principles and practices, and preparing various finding aids; and provides reference services and answers research inquiries from patrons using historical records that are a part of the State Archives' collection. This position will require the ability to lift at least 40 lbs. and can unpack, shelve, and shift large quantities of archival materials and be able to climb ladders, and use a hand truck to move records.

As the Conservation Archivist, you will also be responsible for:

• Performing preservation and conservation treatments to historical records, including but not limited to flattening, mending, de-acidifying, cleaning, encapsulating, stabilizing, and building custom storage enclosures for records.

• Conducting surveys and assessing the condition of the State Archives' collections.

• Monitoring and maintaining stable conditions in collection storage areas.

• Maintaining disaster response supplies for emergencies related to the State Archives' collections.

• Preparing documents for physical and online exhibition and display.

• Developing and providing conservation training to staff and the public.

• Promoting and giving tours of the Archives for legislative, genealogy, and other research groups.

• Constructively participating in division-wide initiatives to update public services, software, and tools to provide broader and more accessible public services. Utilizing archival knowledge to streamline preservation and conservation work and better integrate these workflows into other archival program areas, including but not limited to accessioning, processing, and reference.

• Assisting with implementing More Product Less Process (MPLP) strategies and expanded screening efforts.

• Preparing reports and serving on working groups to provide suggestions to the Archives Management Unit.

• Keeping abreast of current archival and preservation practices by reading professional literature and attending workshops and conferences.

Please note the Desirable Qualifications Section below.

Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size, and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be considered.

Applicants must answer the following questions:

• Describe your responsibilities, knowledge, and experience performing preservation and conservation work for historical materials, disaster planning, and environmental monitoring.

• Provide an example of an archival records collection that you have processed. What standard principles did you use to process the collection? What resources did you produce once the collection was fully processed?

• Share your knowledge and experience working on developing an exhibit, conducting trainings, making presentations, leading tours, or other outreach activities.

• Describe your experience preparing historical materials for digitization, including the assessment of the fragile materials and analog media, creating metadata and knowledge of technical standards.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position is considered onsite and may provide telework opportunities based upon the agency's telework policy and business needs. The incumbent may be required to respond or work off business hours as determined by the operational needs of the Secretary of State. This job advertisement indicates whether this position is eligible for telework. All employees who telework are required to be California residents in accordance with Government Code 14200, and may be required to report to the Secretary of State's Office, when needed. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ARCHIVIST I

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-428809

Position #(s):

785-301-2805-003

Working Title:

Conservation Archivist

Classification:

ARCHIVIST I

$5,242.00 - $6,560.00 A

of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov.

Special Requirements

Training and Development (T&D): A Training and Development Assignment will be considered for this recruitment. To be appointed to the classification, the successful T&D candidate must fully meet the minimum qualifications, both experience and educational, by the end of the T&D assignment.

Education: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide a transcript prior to hire.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/8/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State

Attn: Jordan Mariner

1500 11th St

• 4th Floor

• Suite 475

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

Jordan Mariner

1500 11th St

• 4th Floor

• Suite 475

Sacramento, CA 95814

Please drop off application packages in the 1st Floor Lobby Rotunda.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Other

• Please follow the directions to respond to the Supplemental Questionnaire as directed above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Understanding of archival and preservation principles, practices, and terminology.

• Experience working in an archives, library, museum, or historical institution.

• Strong knowledge and experience in the care, preservation, handling, and conservation of historical documents and related materials, in addition to knowledge of current best practices, methods, materials, and equipment used in record preservation and conservation.

• Experience accessioning and processing historical records, including the creation of finding aids or tools.

• Experience providing trainings and reference services.

• Experience working with electronic records or digitization projects

• Knowledge of condition reporting and collection assessments.

• Knowledge of environmental standards and monitoring for the long-term storage of historical records of all formats.

• Knowledge of disaster response planning, procedures, and training.

• Experience with the preparation of historical materials for physical and online exhibitions or transportation.

• Good understanding of organization techniques and time management skills, including the ability to meet deadlines, take initiative, work independently, and have the willingness to learn new duties and skills.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:

Jordan Mariner

(916) 653-6974

jmariner@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Ashley Boyer

(916) 653-6974

aboyer@sos.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.