Architect And Facilities Supervisor

Court Name/Organization: Federal Circuit Court of Appeals Overview of the Position:

The Architect and Facilities Supervisor position is within the Administrative Services Office (ASO) and reports directly to the Assistant Circuit Executive for Administrative Services. The incumbent performs professional and supervisory work related to the design and project management of courthouse construction, renovation, remodeling and tenant alteration projects, as well as the day-to-day building and property management. The Architect and Facilities Supervisor serves as a first-line supervisor over one or more employees and ensures compliance with appropriate guidelines, policies, and internal controls.

Location: Washington, DC Opening and Closing Dates: 05/08/2024 - Open Until Filled Appointment Type: Permanent Classification Level/Grade: CL 29 - CL 30 Salary: $94,359 - $181,228 Link to Court Careers Information: https://cafc.uscourts.gov/home/the-court/human-resources/careers/ Announcement Number: CAFC-24-09 Link to Job Announcement

Position Description

Responsibilities of the Architect and Facilities Supervisor may include but are not limited to:

Planning and Design: Provide technical advice and recommendations to judges and court senior staff to assist in defining court design, construction, or renovation needs.

Assist in providing budgetary justification for the court's project portfolio. Manage the design and renovation process, including review of drawings, specifications, schedules, cost estimates, and other documents to ensure compliance with general project integrity, conformity, and quality. Make recommendations to court officials regarding the quality, color, and design of furniture, window coverings, fixtures, room finishes, and accessories in keeping with policy, regulations, budgetary considerations, and the end user's personal preference.

Design and prepare AutoCAD drawings showing space and furniture layouts for renovated space and new construction for judges and court support offices; may also provide space and furniture layouts for special events and meetings. Ensure that court requirements are met by the General Services Administration (GSA) and contractors in accordance with the U.S. Courts Design Guide and applicable judiciary and court policies.

Review draft statement of work for cyclical maintenance projects and complete final review of competitive bids to determine technical acceptance. Develop and maintain plans to accommodate the court's current and future space needs.

Project Management: Direct and assume responsibility for all phases of renovation and alteration projects, including oversight of design and construction aspects through project close-out stages.

Coordinate efforts of various entities to ensure timely action on accomplishment of successive phases of the work. Conduct meetings with staff and all concerned parties to review progress, anticipate challenges, discuss problems, and develop solutions. Perform construction administration to ensure the court's requirements are met during the project implementation process.

Ensure all concerned parties are advised of requirements, changes, problems, and potential solutions. Oversee maintenance of project log of court actions, desires, and preferences related to the project. Prepare and present periodic reports on project status and/or funding requirements to judges and court senior staff.

Participate in and coordinate construction and alteration planning to include budgetary forecasting. Coordinate scheduling considering all other events happening at the court, plan, communicate, and resolve the resultant impacts on the court and occupants.

Leadership and Supervision: Manage, develop, and mentor staff involved in space, facilities, and building management activities, including establishing standards, assigning, and reviewing work, evaluating performance, and handling disciplinary actions.

Oversee the daily operation of the section. Establish work procedures, conduct staff meetings, provide information, and delegate and allocate work fairly and consistently. Adjust priorities and deadlines, as needed, for the completion of goals and coordinate work schedules and coverage needs within functional areas of responsibility.

Oversee work products and processes and provide guidance as required. Monitor and evaluate the quality of work, level of compliance, or staff activities within the section. Ensure employees receive process and procedural systems training, including initial, updated, or remedial training.

Facilities Management: Act as the court's liaison with the GSA and other facilities related stakeholders and contractors.

Manage and coordinate the response to building issues. Oversee furniture and equipment moves and scheduling and escorting of vendors. Meet regularly with GSA to track the status of GSA managed and funded projects and the impact on court operations.

Supervise the facilitation of event setups and facility requests. Utilize an automated system to track facility issues and provide periodic reports to court senior staff. Supervise the non-IT property management program by overseeing the processes and systems required to properly track non-IT property through the entire lifecycle, including receipt, Master Personal Property Record (MPPR) management, audits, and disposal.

General Responsibilities: Communicate and respond to requests from judges, chambers staff, and management about space and facilities operations.

Communicate clearly and effectively, both orally and in writing, to explain complex space and building concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitate, mediate, and negotiate complex and sensitive matters with judges, senior court staff, court management and staff, while maintaining confidentiality.

Develop, implement, and maintain written procedures for assigned functions. Comply with the Guide to Judiciary Policy, applicable Administrative Office of the U.S. Courts' policies and procedures, internal controls guidelines, and all local policies and procedures.

Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment. Display a careful and deliberate approach in handling confidential information in a variety of contexts.

Qualification

Education

At a minimum, candidates must possess a high school diploma or equivalent.

Required Competencies:

• Advanced knowledge of and professional experience using AutoCAD, Revit, Sketchup, or similar design drafting software

• Demonstrated well-developed organizational and time-management skills and proven ability to prioritize multiple demands and meet established deadlines and commitments

• Knowledge of and experience using SharePoint Online, Microsoft Office 365, and Adobe Acrobat

• Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment

• Demonstrated leadership skills as well as the ability to manage multiple priorities within strict deadlines in a fast-paced environment

Preferred Qualifications:

• A bachelor's degree from an accredited college or university in architecture, interior design, engineering, or a related field is preferred

• Project Management Professional (PMP) certification

• Prior experience in space and facilities management at the federal, state, or local government level

• Prior experience in interacting with high-ranking government officials on a regular basis

• Prior experience working with GSA

• Knowledge of the U.S. Courts Design Guide

Specialized Experience

CL 29 ($94,359 - $153,366): Candidates must possess at least three years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of space and facilities management such as architecture, project management, interior design, engineering, and facilities management. At least one of the three years of experience must have been specialized experience in supervisory or managerial professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. In addition, at least one year of specialized experience must have been at or equivalent to the CL 28 (GS 12).

CL 30 ($111,507 - $181,228): Candidates must possess at least four years of progressively responsible specialized experience that provided knowledge of rules, regulations, and terminology in at least one but preferably two or more of the functional areas of space and facilities management such as architecture, project management, interior design, engineering, and facilities management. At least two of the four years of experience must have been specialized experience in supervisory or managerial professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. In addition, at least one year of specialized experience must have been at or equivalent to the CL 29 (GS 13).

How To Apply

To be considered application packages must include:

• Cover letter of no more than two pages, wherein the applicant describes the knowledge, skills, abilities, and or experience that would make the candidate well qualified to fill this position

• Résumé outlining educational background, employment history, and other relevant information

• Completion of the online AO-78, Federal Judicial Branch Application for Employment

• Completion of the online aptitude test and personality assessment

Once you have the cover letter and résumé (items 1 and 2 above) readily accessible in PDF format, follow the below link to submit your files and complete the online AO-78 and online tests (items 3 and 4 above): https://www.ondemandassessment.com/link/index/JB-LQGYYCEIE?u=116354

Applicants who require an exception to the online application may contact Human Resources to request an alternate method using the following email: hr@cafc.uscourts.gov. Applications submitted to this email address will not be reviewed.

The federal Judiciary is an Equal Employment Opportunity employer.