Arc Industries Administrative Coordinator

Are you looking for a career that will allow you to make a difference in the lives of individuals with disabilities?

The Arc of Evansville is currently seeking an Administrative Coordinator/Receptionist for our Arc Industries plant.

Benefits of working for The Arc:

• 15 days of paid time off annually for full-time employees

• 8 paid holidays!

• Medical, Dental and Vision Insurance for full-time employees

• Immediate access to a no-cost medical clinic, which includes FREE medical care, lab work, and generic medications.

Schedule:

Monday - Friday 7:00 AM - 4:00 PM

Job Duties:

• Coordinates distribution of paychecks and payroll deposit slips for individuals supported.

• Corresponds with vendors such as METS, vending companies, and equipment vendors.

• Provides clerical assistance for departments as requested.

• Coordinates METS correspondence and monthly orders.

• Orders and tracks METS tickets for all related sites and ensures people supported receive METS tickets or METS IDs.

• Ensures reliable data entry.

• Operates keyboard to enter information from the Activity Sheets that depict arrival, departure, and hourly or piece-rate data into ACCEL Trax system.

• Accurately enters alphanumeric data from source documents into computer following the format displayed on screen. Compares data entered with source documents or re-enters data to verify format on screen to detect errors.

• Enters group home absences to report to the Finance Department.

• Runs reports to verify data entered then deletes incorrectly entered data and re-enters correct data.

• Compiles, sorts, and verifies accuracy of data to be entered.

• Maintains accurate daily sign-in/sign-out sheet.

• Files activity sheets in date order.

• Drafts and communicates daily ratios to necessary staff in the absence of the Production Manager.

• Trains backup on data entry process.

• Ensures cleanliness and organization of the reception area.

• Maintains office supplies and schedule of conference room.

• Coordinates the daily activities of the Front Desk at Arc Industries including multi-line phone system, paging, and monitoring access to the agency.

• Maintains and operates fax machine and ensures all incoming and outgoing mail is handled appropriately.

• Greets visitors, determines nature of business, and announces visitors to appropriate personnel.

• Ensures correct ratios are maintained.

• Has thorough understanding of Task Codes and definitions.

• Manages daily sign in sheet and the creation of activity sheets.

• Prepares reports and paperwork for the daily audit of activities performed by people served. Assists with correction of any mistakes and the tracking of mistakes made by production staff.

• Maintains certifications to be used in ratios regularly.

• Verifies production paperwork as needed in coordination with the needs of the production manager.

• Files policies as needed by the Chief Human Resources Officer for Arc Industries.

• Maintains SDS log for Arc Industries.

• Regular attendance is an essential function of this job.

Minimum Qualifications

• High School Diploma or High School Equivalent required.

• Working knowledge of time and attendance systems preferred.

• One to three years related experience and/or training.

• Must have experience with multi-line telephone system with paging and voicemail components.

• Must have experience with operating routine office equipment (e.g., calculators, copy machine, scanner, radio, fax machines, and postage machines).

• Completes training as required by agency and funding sources.

• Maintains certifications for First Aid and CPR.

• Maintains certifications for crisis intervention MANDT training.

If interested, text AC to (812) 358-7507!

EEOC M/F/D/V