Application And Deposit Accounting Specialist

For two consecutive years running, Five Star Bank has been recognized locally as a Top Place to Work in Rochester and Buffalo, and nationally as a Great Place to Work. These certifications highlight our dedication to fostering a supportive, inclusive, and rewarding work environment!

Position Title: Application & Deposit Accounting Specialist

Reports To: Accounting Operations Manager

Department: Accounting

FLSA Status: Non-Exempt

Purpose: The Application & Deposit Accounting Specialist is responsible for the daily reconcilement of the Jack Henry General Ledger and deposit applications, deposit general ledger accounts, and bank-controlled demand deposit accounts for Financial Institutions Inc., Five Star Bank and Courier Capital in conformance with the Company's Accounting and Financial Reporting Policy. This position acts as the primary back-up for the ATM & Debit Card processing functions.

Supervisory Responsibilities:

Degree of Supervision Received: Moderate

• Supervision Received (title): Accounting Operations Manager

Degree of Supervision Given: None

• Supervision Given to (Titles): None

Essential Functions:

• Using a thorough understanding of the flow of funds through the DEMAND and TIME deposit core banking systems, prepares and maintains formal daily reconciliations of the settlement General Ledger accounts, unposted General Ledger accounts, overdrafts General Ledger account, deposit reclass General Ledger accounts, CD Matured and Unattended accounts and related activity.

• Prepares and maintains formal daily reconciliations of various cash items, item processing suspense, force balance, GL unposted, safe deposit box and in process General Ledger accounts.

• Using a thorough understanding of the flow of funds related to Insured Cash Sweep products and system, prepares and maintains formal daily application and General Ledger account reconciliations.

• Using a thorough understanding of the account ARP system, uses the automated system to reconcile bank-controlled demand deposit accounts, such as, but not limited to, Loan Proceeds, Expense, Cashier's Checks, Money Orders, Loan Disbursements, CD'.

• Review manual journal entries entered daily into the General Ledger systems to ensure only approved journal entries have been processed.

• Resolves exceptions identified in the reconcilement process and initiates corrective action as required with other department staff. Identifies issues or trends that require supervisor involvement for escalation within the Company. Prepares appropriate correspondence to other departments or branches to resolve exceptions identified in the reconcilement process. Ensures appropriate timely action is taken to resolve outstanding reconciling items and issues.

• On a weekly and monthly basis prepares reconciliations such as, but not limited to fraud GL's, ACH DDA account and overdraft charge-offs and recoveries and external auditor deposit reconciliations ensuring applications are in balance to the General Ledger. This includes working with many different departments to research any outstanding items and ensure they are recorded properly and correctly.

• On a quarterly basis prepares some or all SEC, RC-E and RC-O.

• Acts as the primary back-up for Electronic and Digital Banking functions. This includes but is not limited to preparing the daily Federal Reserve, Payrailz, ACH Prefund, ATM Switch, BaaS (Banking as a Service) and researching and identifying any ATM or Debit Card adjustments that need preparing for ATM reconciliations.

• Demonstrate the standards and principles of the Five Star Bank experience in every interaction with internal and external customers, associates, and stakeholders. Incorporate the high-performance behaviors of teamwork, leading by example, and service in every facet of work.

Job Related Qualifications - Education and Prior Experience:

Required:

• Education: Bachelor's Degree in Accounting, Finance, Business or related field

• Prior Experience: 1+ year of Accounting or Banking related experience

• Licenses or Accreditation: NA

• OR-

Required:

• Education: Associate Degree in Accounting, Finance, Business or related field

• Prior Experience: 3+ years of Accounting or Banking related experience

• Licenses or Accreditation: NA

Preferred:

• Education: Bachelor's Degree in Accounting

• Prior Experience: 1+ year of Banking experience

• Licenses or Accreditation: NA

Competencies:

• Proficient in Microsoft Office (especially Excel) with the ability to learn and utilize new and existing banking and accounting software applications

• Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines and possess a high level of attention to detail to ensure accuracy

• Analytical ability to interpret data and present it in a meaningful and easily understood form while providing recommendations

• Ability to take initiative in problem solving and uses sound judgment produces practical decisions and solutions

• Strong verbal and written communication skills with the ability to interact with all levels of staff and management

• Strong knowledge and understanding of Accounting concepts/standards (GAAP)

Physical Requirements:

• Able to regularly sit for prolonged periods of time.

• Able to regularly stand for prolonged periods of time.

• Able to lift 1-10 lbs.

• Able to travel:

• Occasionally through corporate footprint

• Extensive computer usage is required.

Benefits:

• Medical, Dental, and Vision Insurance

• Health Savings Account

• Flexible Spending Account(s)

• Company Paid Life Insurance, Long Term Disability, and Short Term Disability

• Voluntary Offerings: Life, Critical Illness/Specified Disease, Accident, Hospital Indemnity & Personal Accident

• Tuition Reimbursement

• Employee Referral Program

• Wellness Reimbursement Program

• Star Volunteer Program

• Employee Banking and Financial Perks

• Paid Time Off (PTO)

• Company Paid Holidays

The expected rate of pay for this position is shown above. Compensation offers are based on a wide range of factors including relevant skills, training, experience, education and, where applicable, licenses or certifications obtained. Market and organizational factors are also considered. In addition to your base rate of pay and a competitive benefits package, successful candidates may be eligible to receive cash or equity-based incentives based on the role and performance.

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This job description is not exhaustive. The Application and Deposit Accounting Specialist may be required to perform other duties as assigned.